Support the CFO with day-to-day operational and administrative needs, including scheduling, communications, and planning with a bias for speed and accuracy.
Maintain regular in-person availability in San Francisco, CA, and manage complex calendars while proactively handling inbound requests.
Own and improve leadership cadences, prepare agendas, track follow-ups, and coordinate travel and expenses.
GitLab is the intelligent orchestration platform for DevSecOps, enabling organizations to increase developer productivity and accelerate digital transformation. More than 50 million users and over 50% of the Fortune 100 trust GitLab, which fosters a high-performance culture driven by values and continuous knowledge exchange.
Provide high-level administrative and coordination support to the CEO and Executive Director.
Maintain action trackers, follow up with stakeholders, and support client onboarding.
Coordinate administrative and financial follow-ups and ensure business information remains organized.
They are a growing security and technology-focused company committed to delivering reliable solutions and exceptional service. They are seeking an organized professional to strengthen executive coordination and administrative processes.
Provide exceptional executive support including calendar management, meeting coordination, travel logistics, and communications for the CEO and CFO.
Leverage AI-enabled tools and workflows to streamline information flow, automate repetitive tasks, and ensure executives have seamless access to context.
Own meeting preparation and follow-through by organizing agendas, capturing decisions, and surfacing action items to maintain continuity across the executive team.
We are a modern, AI-native company seeking an exceptional Executive Assistant to support our CEO and CFO. We operate with an increasingly AI-native technology ecosystem and value transparency, authenticity, and curiosity in our culture.
Manage multiple concurrent projects from intake to completion in a fully remote, mission-driven environment.
Translate complex initiatives into structured plans using Monday.com, Microsoft 365, and AI tools.
Support executive leadership with meeting preparation, dashboards, and cross-functional coordination.
The hiring company is a mission-driven organization focused on clean transportation and sustainability. It operates as a fully remote team with a collaborative and inclusive culture.
Manage the Principal's calendar, communications, and correspondence across time zones with full autonomy.
Anticipate needs, identify gaps, and build systems proactively without being asked.
Coordinate travel, expenses, and special projects while maintaining the highest level of discretion.
Di Rezze Family Office is a private family office managing the affairs of a high-net-worth family. The team values execution discipline, critical thinking, and ownership mentality, operating in a fast-paced remote environment.
Manage complex and frequently changing executive calendars across multiple time zones.
Coordinate domestic and international travel, including flights, accommodations, and itineraries.
Anticipate executive needs, resolve scheduling conflicts, and support cross-functional initiatives.
A fast-moving, hypergrowth company is seeking an executive assistant to support its leadership team. They value ownership, resourcefulness, collaboration, and direct communication in a high-trust work environment.
Work directly with the Founder to run inbox, calendar, meeting prep, and organizational tasks.
Partner with the People team on contracts, admin, candidate screening, and culture-building.
Handle marketing content coordination and jump on new ideas as they come.
We're one of the fastest-growing Shopify Retention Agencies, helping brands thrive through retention marketing. We've doubled our headcount in the last 4 months to a team of 50, and we're a remote-first company with a driven, positive culture.
Build and format client-facing decks and materials for calls and strategy syncs.
Manage project timelines and deliverables across 2–4 client accounts using Asana.
Coordinate internal resources, track action items, and support cross-functional teams.
Elk Marketing is a fast-growing digital agency serving brands like HexClad, Burt's Bees Baby, and Built Bar with high-performance SEO, Paid Search, and Paid Social strategies. They are a remote, collaborative team where employees gain cross-functional experience and are supported in a fast-paced, growth-oriented environment.
Manage complex travel, expenses, and special events for your executives.
Partner with executives to understand priorities and manage complex calendars.
Drive accountability for team initiatives and plan end-to-end offsites.
Twilio delivers innovative communication solutions to hundreds of thousands of businesses and empowers millions of developers worldwide. They are a remote-first company with a strong culture of connection and global inclusion.
Manage complex calendars, meetings, and scheduling across multiple time zones.
Handle inboxes, correspondence, and executive communications with professionalism.
Coordinate travel, prepare documents, and track priorities to ensure nothing falls through cracks.
Your Startup Operations is a boutique agency providing operational services to small businesses in the US. They are a small team that values solution-focused thinking, curiosity, ownership, resourcefulness, and excellence.
Act as the nerve center of Marketing Services' ClickUp queue, catching blocked tasks and chasing missing information to prevent missed deadlines.
Build and maintain ClickUp dashboards for real-time task visibility and serve as the default source of truth for campaign status.
Establish repeatable traffic management processes, distinguish systemic bottlenecks from individual stuck tasks, and surface them to leadership with data.
Moxie empowers ambitious aesthetic entrepreneurs to build profitable, independent practices without burnout. They are a global, remote-first team supporting 700+ practices nationwide.
Support executive leadership with calendar management and complex logistics across multiple time zones.
Partner with senior leadership during meetings, coordinate travel, and prepare agendas.
Collaborate with the EA team to ensure operational consistency and shared coverage.
Engine is the AI-native platform for intelligent travel, building the proprietary technology and supply behind modern business travel. Serving over 38,000 customers and nearly 2 million travelers, it is recognized as one of Fast Company's Best Workplaces for Innovators and Built In's Best Places to Work.
Provide executive support to the CEO including calendar management, travel coordination, and meeting preparation.
Maintain company systems and project data in Airtable, Trello, and SharePoint while supporting vendor and team operations.
Support event-related administrative tasks, vendor research, and content organization in a deadline-driven remote environment.
20four7VA is a virtual assistant staffing company connecting offshore independent contractors with clients worldwide. It offers competitive rates, weekly payments, free training, and a supportive contractor community.
Manage and coordinate administrative tasks on behalf of the executive with high attention to detail.
Review and manage emails, draft responses, and follow up with stakeholders to ensure completion.
Utilize AI tools like Claude to improve productivity and streamline administrative workflows.
Assist World provides virtual executive assistant services to busy executives, working closely with customers and investors. They are a remote-first company with a focus on proactive support and no tracker policy, fostering a culture of trust and autonomy.
Manage internal operations projects from intake to close-out, building structured plans in Monday.com with dependencies and milestones.
Support the Head of Operations with meeting prep, recaps, and cross-functional coordination across remote teams.
Maintain process documentation, SOPs, and utilize AI tools like Claude and Copilot to improve efficiency.
CALSTART is a mission-driven industry organization focused on transportation decarbonization and clean air for all. With over 30 years of experience, they work with businesses, governments, and communities to accelerate clean transportation solutions.
Provide high-level executive support and special project management to the Executive Leadership Team. - Drive enterprise operating rhythms, including weekly meetings, monthly reviews, and quarterly planning cycles. - Lead cross-functional initiatives and ensure alignment across teams on priorities and deliverables.
Parallel is a multi-state cannabis company operating in Florida, Massachusetts, and Texas, owning brands like Surterra Wellness, NETA, and Goodblend. They are a growing, fast-moving organization with a collaborative culture and a focus on well-being.
Serve as the central engine for marketing ops, maintaining project timelines and holding stakeholders accountable.
Build and refine scalable workflows and project management architectures from scratch.
Manage projects across email, SMS, retention, lifecycle, e-commerce, and brand initiatives.
Resilia is a consumer goods company operating in the beauty and wellness industry. They are a global, remote-first team with a focus on diversity and inclusion.
Manage calendar, scheduling, and travel bookings across multiple time zones.
Build presentations and conduct research for business ventures.
Communicate via voice notes and WhatsApp, handling administrative tasks proactively.
Assist World is a remote platform connecting virtual assistants with entrepreneurs and businesses. They offer a flexible, no-tracker environment with a small, supportive team.
Provide executive support by managing emails, calendar, meetings, and follow-ups.
Take ownership of project management by breaking down tasks, tracking deadlines, and delegating.
Handle personal tasks like researching property, booking appointments, and organizing commitments.
Assist World provides remote virtual assistant services to business owners and executives. They foster a culture of autonomy and trust, with a small team that values proactive and reliable support.