Proactively manage executive calendars and coordinate meetings across multiple US time zones.
Screen, organize, and prioritize executive inboxes, drafting professional correspondence.
Prepare meeting agendas, track deliverables, and follow up with team leads to drive accountability.
Frontier is a subsidiary of Fresh Prints that helps companies grow full-time, cross-functional teams abroad. They are a fully-remote, 380-person company with a focus on hiring smart people and placing them in top companies.
Manage the Principal's calendar, communications, and correspondence across time zones with full autonomy.
Anticipate needs, identify gaps, and build systems proactively without being asked.
Coordinate travel, expenses, and special projects while maintaining the highest level of discretion.
Di Rezze Family Office is a private family office managing the affairs of a high-net-worth family. The team values execution discipline, critical thinking, and ownership mentality, operating in a fast-paced remote environment.
Provide day-to-day administrative support to executives, including calendar management, meeting coordination, and email correspondence.
Assist with project planning, tracking, and follow-up to ensure key initiatives stay on schedule.
Prepare meeting agendas, presentations, and reports while maintaining confidential records.
Limitlessli specializes in recruiting, hiring, and managing high-caliber remote staff for dynamic and growing healthcare facilities. It leverages a global network to connect clients with qualified professionals, embracing remote work and an international team culture.
Manage executive's inbox, calendar, and travel arrangements across multiple business entities.
Provide personal and business administrative support, including property management and document preparation.
Proactively handle tasks and communicate with clients, contractors, and suppliers.
Assist World connects virtual assistants to business owners globally. They are a remote-first company that values trust and independence, with an emphasis on no-tracking policies and a supportive culture.
Manage professional and personal email accounts for two CEO principals, triaging and prioritizing messages.
Own and manage complex calendars, coordinating across multiple businesses and time zones.
Research and book complex domestic and international travel, including award travel using loyalty programs.
20four7VA is a family-run group of businesses operating across HR outsourcing, IT hardware distribution, software development, aviation, and investments. They are a small to medium-sized company seeking offshore independent contractors to deliver remote services worldwide.
Manage the founder's calendar and inbox daily, prioritizing tasks with urgency to clear the queue.
Own each step of client transactions independently, from handoff to completion.
Handle polished communication with high-net-worth clients, using CRM (HubSpot) and spreadsheets.
Assist World is a company that provides virtual assistant services, including for a life insurance brokerage focusing on high-net-worth clients across Africa, the Middle East, and Europe. They emphasize a remote-first culture with no time trackers and value independence and precision.
Manage finances by creating invoices, tracking payments, and recording expenses.
Coordinate calendars, book travel, and handle email correspondence for executives.
Conduct research, synthesize data, and prepare reports and presentations.
Wing helps companies build world-class teams and automate operations. The company offers job security, a supportive team, and opportunities for career growth.
Provide high-level executive support to members of Harbor's Executive Leadership Team, managing complex and competing priorities.
Act as a trusted strategic partner, anticipating needs and proactively managing competing demands.
Coordinate cross-functional initiatives and support special projects and transformation efforts.
Harbor is a PE-backed global professional services firm of ~1,000 strategists, technologists, and operational specialists. They partner with leading law firms, corporations, and law departments to deliver high-impact strategy, legal technology, operations, and intelligence solutions.
Manage and execute projects and operational tasks for assigned clients, providing executive support including scheduling, email management, lead conversion, research, and data entry.
Communicate professionally with clients across different personalities and business environments, adapting to changing priorities and deadlines.
Use web-based business applications and AI tools independently to improve efficiency, research, organization, and execution.
Jobgether is an AI-powered job matching platform that connects candidates with hiring companies. The company uses AI tools to review applications and analyze resumes, supporting recruitment teams while ensuring human oversight in final hiring decisions.
Provide strategic executive support by managing calendars, preparing meeting materials, and tracking action items for senior leaders.
Coordinate end-to-end travel booking, event planning, and office management across multiple U.S. locations.
Own expense reporting and compliance, proactively anticipating needs to connect priorities across stakeholders.
Goodway Group is an independent, remote-first media and marketing services firm with a 90-year history and teams in the U.S. and the UK. The company has won multiple awards for being a best place to work, and its diverse team is 70% female.
Provide high-touch, concierge-like executive assistance to the CEO, managing complex schedules and travel.
Handle confidential correspondence, coordinate projects and events, and manage a high volume of emails.
Anticipate needs, improve processes, and ensure the CEO can focus on the company's mission.
Offchain builds the Arbitrum stack, a leading blockchain scalability solution for Ethereum. The company is backed by $124 million in funding and has a global remote-first workforce with a NY office.
Manage complex calendars and schedule appointments for VP-level leadership.
Arrange travel and maintain expense reports to ensure compliance with company procedures.
Draft correspondence and assist with new hire setup and internal tools.
ServiceNow is the AI control tower for business reinvention, helping 85% of the Fortune 500 work smarter with its AI platform. The company fosters an AI-native culture where technology and talent unite.
Drive executives' priorities forward by anticipating needs and ensuring follow-ups don't stall.
Own calendars and travel as a strategic resource, protecting focus time and resolving conflicts preemptively.
Hunt down inefficiency by redesigning broken processes and rolling out improvements for the team.
Wrapbook is the AI platform for production finance, built for feature films, TV, and commercials. With a team of 350+ and backing from top investors like Andreessen Horowitz and Bessemer Venture Partners, Wrapbook is using AI to transform how finance teams work.
Own and manage both founders' calendars across time zones, resolving conflicts before they surface.
Oversee both inboxes, drafting replies in each founder's voice and ensuring nothing important is left waiting.
Plan end-to-end travel, prepare briefing materials, and track all commitments to completion.
Paires is a two-sided platform that connects founders with investors through a global network and managed relationships. The company is small, senior, flat, profitable, and self-funded, built by a team that ships fast.
Provide high-level executive support to the CEO, managing a complex calendar, inbox, and communications with discretion.
Own operational functions across finance, contracts, people operations, and general business operations.
Serve as the operational center of gravity, proactively solving problems and ensuring flawless execution.
AI-driven biotechnology company building data and models to help drug developers identify the best targets for their programs, accelerating the discovery of treatments for hard diseases. The team has grown from four to twelve people, and the company is scaling with a fundraise about to kick off.
Provide exceptional executive support including calendar management, meeting coordination, travel logistics, and communications for the CEO and CFO.
Leverage AI-enabled tools and workflows to streamline information flow, automate repetitive tasks, and ensure executives have seamless access to context.
Own meeting preparation and follow-through by organizing agendas, capturing decisions, and surfacing action items to maintain continuity across the executive team.
We are a modern, AI-native company seeking an exceptional Executive Assistant to support our CEO and CFO. We operate with an increasingly AI-native technology ecosystem and value transparency, authenticity, and curiosity in our culture.
Provide high-level administrative, operational, and project support to the CEO.
Manage the CEO's calendar, inbox, meetings, travel, and communications.
Coordinate projects, track deadlines, and maintain alignment between the CEO and internal teams.
The client is a growing organization seeking an experienced Senior Executive Assistant to support the CEO. They need a highly organized and proactive professional to manage competing priorities and ensure tasks move forward.