Source Job

• Manage and optimize the GM's calendar, preparing agendas and capturing decisions.
• Track commitments and follow-ups across multiple channels to ensure completion.
• Coordinate priorities across departments and draft executive communications.

TurFresh provides executive operations support services. The company is a small, fast-moving entity with a collaborative culture.

• Drive executives' priorities forward by anticipating needs and ensuring follow-ups don't stall.
• Own calendars and travel as a strategic resource, protecting focus time and resolving conflicts preemptively.
• Hunt down inefficiency by redesigning broken processes and rolling out improvements for the team.

Wrapbook is the AI platform for production finance, built for feature films, TV, and commercials. With a team of 350+ and backing from top investors like Andreessen Horowitz and Bessemer Venture Partners, Wrapbook is using AI to transform how finance teams work.

• Support the CEO and President with daily workflow management, communication, and scheduling across diverse portfolios.
• Coordinate high-volume travel, event planning, and confidential information with discretion and professionalism.
• Prepare briefing materials and edit memoranda, ensuring principals are well-informed for engagements.

The Patrick J. McGovern Foundation is a philanthropic organization dedicated to advancing AI and data science solutions for a thriving, equitable, and sustainable future. It collaborates with public, private, and social institutions and fosters a remote culture with socially minded professionals.

• Manage the COO's calendar, inbox, and priorities to protect executive focus and ensure timely resolution of tasks.
• Coordinate recurring meetings and operating rhythms for GTM and leadership, including agendas and follow-ups.
• Identify inefficiencies in workflows and propose improvements to streamline operations without adding bureaucracy.

Civitech is a public benefit corporation building tools to increase civic participation for Democratic candidates and progressive causes. Founded in 2019, they have over 500 partners and are a remote-first company with 30 states footprint, emphasizing diversity and inclusion.

• Manage the CRO's calendar and priorities across a globally distributed organization.
• Coordinate domestic and international travel, expenses, and logistics for the executive.
• Plan and execute Revenue leadership offsites and other executive events.

LaunchDarkly is a rapidly growing software company that helps teams build better software, faster. They have a talented and diverse team of employees.

• Act as a strategic right hand to the CEO, managing complex calendars, travel, and communications across time zones.
• Gather and analyze data to create executive reports, dashboards, and identify process improvements.
• Support financial tracking, expense management, and budget auditing with high discretion.

Wing Assistant provides virtual assistant services to businesses, helping with administrative tasks and operations. The company is a modern, fast-paced organization that values proactive problem-solving and operational efficiency.

• Own the CEO's calendar, inbox, and travel to keep the day-to-day running smoothly.
• Drive follow-through and execution by turning intentions into tracked commitments across the team and partners.
• Prepare research, briefings, and materials to support key decisions and communications.

Odd Bunch is a sustainable subscription-based grocery service making groceries more affordable and accessible. The company is fast-growing with a mission-driven culture focused on fighting food waste and supporting local farmers.

• Manage the founder's calendar and inbox daily, prioritizing tasks with urgency to clear the queue.
• Own each step of client transactions independently, from handoff to completion.
• Handle polished communication with high-net-worth clients, using CRM (HubSpot) and spreadsheets.

Assist World is a company that provides virtual assistant services, including for a life insurance brokerage focusing on high-net-worth clients across Africa, the Middle East, and Europe. They emphasize a remote-first culture with no time trackers and value independence and precision.

• Provide day-to-day executive support including calendar management, scheduling, travel arrangements, and confidential correspondence.
• Assist with personal administrative tasks and routine financial administration such as invoicing and expense tracking.
• Support company communications by drafting LinkedIn posts, coordinating updates, and maintaining administrative resources.

Via Logic is an information technology partner supporting mission-driven work in DevSecOps, cloud engineering, cybersecurity, data science, and national security analytics for federal and commercial clients. It is a growing small business with a collaborative and supportive team culture focused on growth and continuous learning.

• Provide strategic executive support by managing calendars, preparing meeting materials, and tracking action items for senior leaders.
• Coordinate end-to-end travel booking, event planning, and office management across multiple U.S. locations.
• Own expense reporting and compliance, proactively anticipating needs to connect priorities across stakeholders.

Goodway Group is an independent, remote-first media and marketing services firm with a 90-year history and teams in the U.S. and the UK. The company has won multiple awards for being a best place to work, and its diverse team is 70% female.

• Manage daily operational processes and track complex details across multiple timelines.
• Use AI tools such as Claude to improve productivity and efficiency in administrative work.
• Support purchase order management, production tracking, shipping coordination, and maintain accurate records.

The client is a growing consumer business focused on maintaining efficient, organized operations across purchasing, production, shipping, and other day-to-day business processes. They are scaling and seek a highly organized professional who can execute established processes, maintain accurate operational records, and leverage AI tools to work more efficiently.

• Manage professional and personal email accounts for two CEO principals, triaging and prioritizing messages.
• Own and manage complex calendars, coordinating across multiple businesses and time zones.
• Research and book complex domestic and international travel, including award travel using loyalty programs.

20four7VA is a family-run group of businesses operating across HR outsourcing, IT hardware distribution, software development, aviation, and investments. They are a small to medium-sized company seeking offshore independent contractors to deliver remote services worldwide.

• Manage complex calendars and schedule appointments for VP-level leadership.
• Arrange travel and maintain expense reports to ensure compliance with company procedures.
• Draft correspondence and assist with new hire setup and internal tools.

ServiceNow is the AI control tower for business reinvention, helping 85% of the Fortune 500 work smarter with its AI platform. The company fosters an AI-native culture where technology and talent unite.

• Own and manage both founders' calendars across time zones, resolving conflicts before they surface.
• Oversee both inboxes, drafting replies in each founder's voice and ensuring nothing important is left waiting.
• Plan end-to-end travel, prepare briefing materials, and track all commitments to completion.

Paires is a two-sided platform that connects founders with investors through a global network and managed relationships. The company is small, senior, flat, profitable, and self-funded, built by a team that ships fast.

• Expertly manage complex executive calendars across multiple time zones, proactively resolving conflicts and ensuring optimal prioritization.
• Lead planning, coordination, and execution of virtual and in-person events, including off-sites and conferences, managing logistics and vendor relationships.
• Act as a strategic partner to executive leadership, influencing priorities, managing cross-functional projects, and ensuring alignment across global teams.

Atlassian is a software company that helps teams collaborate through products like Jira and Confluence. They have a large global workforce and a culture of empowering teams, with over 80 Executive Assistants in the Leadership Operations team.

• Provide high-level administrative, operational, and project support to the CEO.
• Manage the CEO's calendar, inbox, meetings, travel, and communications.
• Coordinate projects, track deadlines, and maintain alignment between the CEO and internal teams.

The client is a growing organization seeking an experienced Senior Executive Assistant to support the CEO. They need a highly organized and proactive professional to manage competing priorities and ensure tasks move forward.

• Provide high-level executive support to the CEO, managing a complex calendar, inbox, and communications with discretion.
• Own operational functions across finance, contracts, people operations, and general business operations.
• Serve as the operational center of gravity, proactively solving problems and ensuring flawless execution.

AI-driven biotechnology company building data and models to help drug developers identify the best targets for their programs, accelerating the discovery of treatments for hard diseases. The team has grown from four to twelve people, and the company is scaling with a fundraise about to kick off.

• Provide high-level executive support to members of Harbor's Executive Leadership Team, managing complex and competing priorities.
• Act as a trusted strategic partner, anticipating needs and proactively managing competing demands.
• Coordinate cross-functional initiatives and support special projects and transformation efforts.

Harbor is a PE-backed global professional services firm of ~1,000 strategists, technologists, and operational specialists. They partner with leading law firms, corporations, and law departments to deliver high-impact strategy, legal technology, operations, and intelligence solutions.

• Serve as a trusted counselor to the CEO, crafting communication strategies and narratives for key audiences.
• Lead content creation from keynotes to social media, ensuring consistent messaging across channels.
• Actively leverage AI tools to research, iterate, and stay organized in executive communications.

Samsara is the pioneer of the Connected Operations™ Cloud, helping organizations improve safety and efficiency in physical operations. As a recently public company, Samsara fosters a culture of ownership and flexibility, with a diverse team committed to digital transformation.

• Provide high-touch, concierge-like executive assistance to the CEO, managing complex schedules and travel.
• Handle confidential correspondence, coordinate projects and events, and manage a high volume of emails.
• Anticipate needs, improve processes, and ensure the CEO can focus on the company's mission.

Offchain builds the Arbitrum stack, a leading blockchain scalability solution for Ethereum. The company is backed by $124 million in funding and has a global remote-first workforce with a NY office.