Provide high-level executive support to members of Harbor's Executive Leadership Team, managing complex and competing priorities.
Act as a trusted strategic partner, anticipating needs and proactively managing competing demands.
Coordinate cross-functional initiatives and support special projects and transformation efforts.
Harbor is a PE-backed global professional services firm of ~1,000 strategists, technologists, and operational specialists. They partner with leading law firms, corporations, and law departments to deliver high-impact strategy, legal technology, operations, and intelligence solutions.
Own and manage the CEO's calendar with a strategic lens, proactively resolving conflicts and prioritizing high-value activities.
Coordinate complex domestic and international travel with detailed itineraries and real-time adjustments.
Serve as the primary gatekeeper for the CEO's time, exercising sound judgment on prioritization and access.
Penta is a leading corporate affairs advisory firm that helps organizations predict what matters and shape outcomes by combining proprietary intelligence, stakeholder insights, and strategic counsel. The global team brings decades of experience in business, government, communications, research, data science, and media, serving over 25% of the Fortune 100.
Provide high-level executive support to the CEO, managing a complex calendar, inbox, and communications with discretion.
Own operational functions across finance, contracts, people operations, and general business operations.
Serve as the operational center of gravity, proactively solving problems and ensuring flawless execution.
AI-driven biotechnology company building data and models to help drug developers identify the best targets for their programs, accelerating the discovery of treatments for hard diseases. The team has grown from four to twelve people, and the company is scaling with a fundraise about to kick off.
Drive executives' priorities forward by anticipating needs and ensuring follow-ups don't stall.
Own calendars and travel as a strategic resource, protecting focus time and resolving conflicts preemptively.
Hunt down inefficiency by redesigning broken processes and rolling out improvements for the team.
Wrapbook is the AI platform for production finance, built for feature films, TV, and commercials. With a team of 350+ and backing from top investors like Andreessen Horowitz and Bessemer Venture Partners, Wrapbook is using AI to transform how finance teams work.
Strategic execution and priority management across CEO initiatives and key projects.
Executive business operations support including calendar, inbox, and scheduling.
Manage business rhythm, systems infrastructure, and personal logistics for CEO effectiveness.
We are a human-centered experience agency creating live experiences for consumer and entertainment brands. We are a fast-moving, creatively driven team that treats every detail like it matters.
Manage finances by creating invoices, tracking payments, and recording expenses.
Coordinate calendars, book travel, and handle email correspondence for executives.
Conduct research, synthesize data, and prepare reports and presentations.
Wing helps companies build world-class teams and automate operations. The company offers job security, a supportive team, and opportunities for career growth.
Provide high-touch, concierge-like executive assistance to the CEO, managing complex schedules and travel.
Handle confidential correspondence, coordinate projects and events, and manage a high volume of emails.
Anticipate needs, improve processes, and ensure the CEO can focus on the company's mission.
Offchain builds the Arbitrum stack, a leading blockchain scalability solution for Ethereum. The company is backed by $124 million in funding and has a global remote-first workforce with a NY office.
Own the CEO's calendar, inbox, and travel to keep the day-to-day running smoothly.
Drive follow-through and execution by turning intentions into tracked commitments across the team and partners.
Prepare research, briefings, and materials to support key decisions and communications.
Odd Bunch is a sustainable subscription-based grocery service making groceries more affordable and accessible. The company is fast-growing with a mission-driven culture focused on fighting food waste and supporting local farmers.
Manage professional and personal email accounts for two CEO principals, triaging and prioritizing messages.
Own and manage complex calendars, coordinating across multiple businesses and time zones.
Research and book complex domestic and international travel, including award travel using loyalty programs.
20four7VA is a family-run group of businesses operating across HR outsourcing, IT hardware distribution, software development, aviation, and investments. They are a small to medium-sized company seeking offshore independent contractors to deliver remote services worldwide.
Manage the COO's calendar, inbox, and priorities to protect executive focus and ensure timely resolution of tasks.
Coordinate recurring meetings and operating rhythms for GTM and leadership, including agendas and follow-ups.
Identify inefficiencies in workflows and propose improvements to streamline operations without adding bureaucracy.
Civitech is a public benefit corporation building tools to increase civic participation for Democratic candidates and progressive causes. Founded in 2019, they have over 500 partners and are a remote-first company with 30 states footprint, emphasizing diversity and inclusion.
Provide day-to-day operational and administrative support to the CEO, including calendar management, travel logistics, and expense reporting.
Own Board engagement and governance operations, including scheduling meetings, developing agendas, and strengthening board member relationships.
Lead special projects such as designing an alumni network and supporting strategic initiatives with senior leadership.
CHAI is a global health organization working with governments to save lives and reduce disease burden in low- and middle-income countries. With a highly diverse team across 40 countries, they are committed to scaling sustainable health solutions.
Serve as primary internal point for employee technology requests and coordinate with outsourced IT provider.
Provide executive administrative support including calendar management, scheduling, and travel arrangements.
Coordinate cross-functional projects using Asana, track timelines, and document workflows for efficiency.
Our client is a rapidly growing private aviation company focused on delivering exceptional operational execution and customer service. They operate in a fast-paced, high-performance environment and are seeking a trusted operational partner to support scaling operations.
Manage and optimize the CEO's calendar across global time zones with proactive conflict resolution.
Handle high-volume inbox management and draft professional communications on behalf of the CEO.
Coordinate travel, logistics, and stakeholder relationships with speed and accuracy.
RZR is an AI-native advertising platform built for the next era of performance marketing, operating at the intersection of machine learning and programmatic media. The company is scaling aggressively with an active M&A pipeline and a high-ownership, fast-moving culture.
Support the CEO and President with daily workflow management, communication, and scheduling across diverse portfolios.
Coordinate high-volume travel, event planning, and confidential information with discretion and professionalism.
Prepare briefing materials and edit memoranda, ensuring principals are well-informed for engagements.
The Patrick J. McGovern Foundation is a philanthropic organization dedicated to advancing AI and data science solutions for a thriving, equitable, and sustainable future. It collaborates with public, private, and social institutions and fosters a remote culture with socially minded professionals.
Provide heavy calendar and operational support for executives in a dynamic environment.
Manage domestic and international travel, itineraries, and meeting preparation.
Collaborate with the Executive Support team and plan office events.
Planet designs, builds, and operates the largest constellation of imaging satellites, delivering a revolutionary cloud-based platform for commercial, environmental, and humanitarian sectors. They are a global company with a people-centric culture and employees worldwide.
Manage the CEO's calendar and provide administrative support to the executive team.
Assist with board meetings, travel arrangements, and expense reports.
Facilitate communication and follow-up on action items.
Percona provides open source database software, support, and services to make databases run better. They are a remote-only company with colleagues in over 50 countries, offering a collaborative and highly-engaged culture where ideas are welcome.
Provides operational and administrative support to Project Managers and senior leadership by coordinating project activities and maintaining executive reporting.
Tracks milestones, action items, and supports governance meetings to ensure project documentation remains current.
Serves as the central coordination point across multiple initiatives, enabling strategic planning and stakeholder engagement.
Trilogy Federal drives innovative solutions for complex business challenges across financial management, healthcare, and government industries. The company has a collaborative, client-first culture with a commitment to rapid implementation of pragmatic solutions.
Provide administrative and operational support across client accounts, including report generation, document management, and order processing.
Serve as a primary point of contact for client inquiries, resolving issues through effective communication and collaboration.
Assist with project coordination, data analysis, and process improvement initiatives to ensure efficient fulfillment operations.
Scale Army Careers is a staffing firm that connects professionals with contract roles in logistics and operations. They offer remote opportunities and emphasize a collaborative, client-focused culture.