Source Job

• Provide exceptional executive support including calendar management, meeting coordination, travel logistics, and communications for the CEO and CFO.
• Leverage AI-enabled tools and workflows to streamline information flow, automate repetitive tasks, and ensure executives have seamless access to context.
• Own meeting preparation and follow-through by organizing agendas, capturing decisions, and surfacing action items to maintain continuity across the executive team.

We are a modern, AI-native company seeking an exceptional Executive Assistant to support our CEO and CFO. We operate with an increasingly AI-native technology ecosystem and value transparency, authenticity, and curiosity in our culture.

• Manage complex calendars and competing priorities for executive leadership, anticipating needs proactively.
• Coordinate travel, events, and budgets end-to-end while streamlining business operations.
• Lead communication and meeting prep, handling sensitive materials with confidentiality.

GoGuardian builds award-winning K-12 learning solutions that promote effective teaching, equitable engagement, and student safety. They are a remote, mission-driven team of diverse employees focused on improving learning environments, with an inclusive culture where people love their colleagues.

• Manage the CRO's calendar and priorities across a globally distributed organization.
• Coordinate domestic and international travel, expenses, and logistics for the executive.
• Plan and execute Revenue leadership offsites and other executive events.

LaunchDarkly is a rapidly growing software company that helps teams build better software, faster. They have a talented and diverse team of employees.

• Support two Senior Executives with calendar management, travel planning, and meeting preparation across multiple time zones.
• Coordinate team events, manage expense reports, and handle administrative tasks using Google Suite and Microsoft Office.
• Build strong partnerships with the Leadership Support Team and proactively align executive priorities and strategic initiatives.

Affirm is reinventing credit to make it more honest and friendly, offering buy now, pay later solutions without hidden fees or compounding interest. It is a growing company with a remote-first culture, prioritizing employee well-being through competitive benefits and a collaborative environment.

• Provide daily administrative support to the founder and COO, managing complex calendars, travel, and correspondence.
• Coordinate meeting logistics, prepare materials, and ensure leadership is fully prepared for all engagements.
• Handle expense reports, confidential information, and special projects with discretion and follow-through.

Veta Virtual is a virtual staffing company that places high-quality executive assistants with fast-growing clients in the fintech and cryptocurrency industry. They foster a collaborative, high-trust culture and emphasize discretion and reliability from day one.

• Drive executives' priorities forward by anticipating needs and ensuring follow-ups don't stall.
• Own calendars and travel as a strategic resource, protecting focus time and resolving conflicts preemptively.
• Hunt down inefficiency by redesigning broken processes and rolling out improvements for the team.

Wrapbook is the AI platform for production finance, built for feature films, TV, and commercials. With a team of 350+ and backing from top investors like Andreessen Horowitz and Bessemer Venture Partners, Wrapbook is using AI to transform how finance teams work.

• Manage complex calendars and schedule appointments for VP-level leadership.
• Arrange travel and maintain expense reports to ensure compliance with company procedures.
• Draft correspondence and assist with new hire setup and internal tools.

ServiceNow is the AI control tower for business reinvention, helping 85% of the Fortune 500 work smarter with its AI platform. The company fosters an AI-native culture where technology and talent unite.

• Support the CEO and President with daily workflow management, communication, and scheduling across diverse portfolios.
• Coordinate high-volume travel, event planning, and confidential information with discretion and professionalism.
• Prepare briefing materials and edit memoranda, ensuring principals are well-informed for engagements.

The Patrick J. McGovern Foundation is a philanthropic organization dedicated to advancing AI and data science solutions for a thriving, equitable, and sustainable future. It collaborates with public, private, and social institutions and fosters a remote culture with socially minded professionals.

• Provide strategic executive support by managing calendars, preparing meeting materials, and tracking action items for senior leaders.
• Coordinate end-to-end travel booking, event planning, and office management across multiple U.S. locations.
• Own expense reporting and compliance, proactively anticipating needs to connect priorities across stakeholders.

Goodway Group is an independent, remote-first media and marketing services firm with a 90-year history and teams in the U.S. and the UK. The company has won multiple awards for being a best place to work, and its diverse team is 70% female.

• Manage complex calendars, meetings, and scheduling across multiple time zones.
• Handle inboxes, correspondence, and executive communications with professionalism.
• Coordinate travel, prepare documents, and track priorities to ensure nothing falls through cracks.

Your Startup Operations is a boutique agency providing operational services to small businesses in the US. They are a small team that values solution-focused thinking, curiosity, ownership, resourcefulness, and excellence.

• Provide high-touch, concierge-like executive assistance to the CEO, managing complex schedules and travel.
• Handle confidential correspondence, coordinate projects and events, and manage a high volume of emails.
• Anticipate needs, improve processes, and ensure the CEO can focus on the company's mission.

Offchain builds the Arbitrum stack, a leading blockchain scalability solution for Ethereum. The company is backed by $124 million in funding and has a global remote-first workforce with a NY office.

• Manage the COO's calendar, inbox, and priorities to protect executive focus and ensure timely resolution of tasks.
• Coordinate recurring meetings and operating rhythms for GTM and leadership, including agendas and follow-ups.
• Identify inefficiencies in workflows and propose improvements to streamline operations without adding bureaucracy.

Civitech is a public benefit corporation building tools to increase civic participation for Democratic candidates and progressive causes. Founded in 2019, they have over 500 partners and are a remote-first company with 30 states footprint, emphasizing diversity and inclusion.

• Manage the Principal's calendar, communications, and correspondence across time zones with full autonomy.
• Anticipate needs, identify gaps, and build systems proactively without being asked.
• Coordinate travel, expenses, and special projects while maintaining the highest level of discretion.

Di Rezze Family Office is a private family office managing the affairs of a high-net-worth family. The team values execution discipline, critical thinking, and ownership mentality, operating in a fast-paced remote environment.

• Manage the founder's calendar and inbox daily, prioritizing tasks with urgency to clear the queue.
• Own each step of client transactions independently, from handoff to completion.
• Handle polished communication with high-net-worth clients, using CRM (HubSpot) and spreadsheets.

Assist World is a company that provides virtual assistant services, including for a life insurance brokerage focusing on high-net-worth clients across Africa, the Middle East, and Europe. They emphasize a remote-first culture with no time trackers and value independence and precision.

• Manage complex calendars, travel logistics, and administrative support for C-level executives in a fast-paced remote biotech.
• Coordinate conference presence, team offsites, and cross-functional communications to keep scientific and clinical teams aligned.
• Handle confidential information with discretion while partnering with leadership on key initiatives and company culture.

Faeth Therapeutics is a clinical-stage oncology company on Nasdaq that recently raised $200M and is advancing a PI3K/AKT/mTOR inhibitor program. We are a small, focused team where every person has direct impact, committed to care deeply, create boldly, and never stop learning.

• Own and manage both founders' calendars across time zones, resolving conflicts before they surface.
• Oversee both inboxes, drafting replies in each founder's voice and ensuring nothing important is left waiting.
• Plan end-to-end travel, prepare briefing materials, and track all commitments to completion.

Paires is a two-sided platform that connects founders with investors through a global network and managed relationships. The company is small, senior, flat, profitable, and self-funded, built by a team that ships fast.

• Manage executive scheduling and firm coordination for the Managing Partner and leadership team.
• Own partner program operations, including deal registrations, referral tracking, and relationship mapping.
• Maintain Salesforce data quality, perform account and contact research, and support SDR outreach activities.

DataCatalyst enables enterprises to overcome data disorder and gain clarity for smarter decision-making. The team comprises veteran data specialists with an average of 15 years of experience, operating with a flat, fully remote structure that fosters sustainable work-life balance.

• Provide day-to-day executive support including calendar management, scheduling, travel arrangements, and confidential correspondence.
• Assist with personal administrative tasks and routine financial administration such as invoicing and expense tracking.
• Support company communications by drafting LinkedIn posts, coordinating updates, and maintaining administrative resources.

Via Logic is an information technology partner supporting mission-driven work in DevSecOps, cloud engineering, cybersecurity, data science, and national security analytics for federal and commercial clients. It is a growing small business with a collaborative and supportive team culture focused on growth and continuous learning.

• Provide day-to-day administrative support to the Technology team, coordinating meetings, calendars, agendas, and follow-ups.
• Maintain team documentation, trackers, internal records, and organize project materials and reports.
• Support onboarding, offboarding, and communication between Technology and other internal teams.

CerebriOS is a software company building B2B SaaS products that help businesses make better decisions, streamline operations, and get more value from their data. They offer a remote-first working environment and professional development opportunities.

• Manage calendar, scheduling, and travel bookings across multiple time zones.
• Build presentations and conduct research for business ventures.
• Communicate via voice notes and WhatsApp, handling administrative tasks proactively.

Assist World is a remote platform connecting virtual assistants with entrepreneurs and businesses. They offer a flexible, no-tracker environment with a small, supportive team.