Manage daily operational processes and track complex details across multiple timelines.
Use AI tools such as Claude to improve productivity and efficiency in administrative work.
Support purchase order management, production tracking, shipping coordination, and maintain accurate records.
The client is a growing consumer business focused on maintaining efficient, organized operations across purchasing, production, shipping, and other day-to-day business processes. They are scaling and seek a highly organized professional who can execute established processes, maintain accurate operational records, and leverage AI tools to work more efficiently.
Provide high-level administrative, operational, and project support to the CEO.
Manage the CEO's calendar, inbox, meetings, travel, and communications.
Coordinate projects, track deadlines, and maintain alignment between the CEO and internal teams.
The client is a growing organization seeking an experienced Senior Executive Assistant to support the CEO. They need a highly organized and proactive professional to manage competing priorities and ensure tasks move forward.
Provide exceptional executive support including calendar management, meeting coordination, travel logistics, and communications for the CEO and CFO.
Leverage AI-enabled tools and workflows to streamline information flow, automate repetitive tasks, and ensure executives have seamless access to context.
Own meeting preparation and follow-through by organizing agendas, capturing decisions, and surfacing action items to maintain continuity across the executive team.
We are a modern, AI-native company seeking an exceptional Executive Assistant to support our CEO and CFO. We operate with an increasingly AI-native technology ecosystem and value transparency, authenticity, and curiosity in our culture.
Provide day-to-day administrative support to account managers while coordinating social media posting across multiple client accounts.
Build and manage social media posting calendars, write platform-specific captions, and leverage AI tools to improve workflow efficiency.
Collaborate with account managers and content teams to ensure accurate, high-quality deliverables across multiple clients.
Scale Army Careers is a recruiting firm that connects talent with marketing and administrative roles. They are a contractor-based organization that values detail-oriented and proactive individuals.
Manage complex calendars, meetings, and scheduling across multiple time zones.
Handle inboxes, correspondence, and executive communications with professionalism.
Coordinate travel, prepare documents, and track priorities to ensure nothing falls through cracks.
Your Startup Operations is a boutique agency providing operational services to small businesses in the US. They are a small team that values solution-focused thinking, curiosity, ownership, resourcefulness, and excellence.
Manage and coordinate administrative tasks on behalf of the executive with high attention to detail.
Review and manage emails, draft responses, and follow up with stakeholders to ensure completion.
Utilize AI tools like Claude to improve productivity and streamline administrative workflows.
Assist World provides virtual executive assistant services to busy executives, working closely with customers and investors. They are a remote-first company with a focus on proactive support and no tracker policy, fostering a culture of trust and autonomy.
Support the CEO and President with daily workflow management, communication, and scheduling across diverse portfolios.
Coordinate high-volume travel, event planning, and confidential information with discretion and professionalism.
Prepare briefing materials and edit memoranda, ensuring principals are well-informed for engagements.
The Patrick J. McGovern Foundation is a philanthropic organization dedicated to advancing AI and data science solutions for a thriving, equitable, and sustainable future. It collaborates with public, private, and social institutions and fosters a remote culture with socially minded professionals.
Provide operational and administrative support to clients and internal teams.
Coordinate projects, deadlines, meetings, and follow-ups across multiple stakeholders.
Maintain CRM records, spreadsheets, databases, trackers, and reports.
Your Startup Operations is a boutique agency providing operational services to small businesses, primarily in the United States. The team is small and values solution-focused thinking, curiosity, ownership, resourcefulness, and excellence.
Provide day-to-day administrative support to executives, including calendar management, meeting coordination, and email correspondence.
Assist with project planning, tracking, and follow-up to ensure key initiatives stay on schedule.
Prepare meeting agendas, presentations, and reports while maintaining confidential records.
Limitlessli specializes in recruiting, hiring, and managing high-caliber remote staff for dynamic and growing healthcare facilities. It leverages a global network to connect clients with qualified professionals, embracing remote work and an international team culture.
Manage finances by creating invoices, tracking payments, and recording expenses.
Coordinate calendars, book travel, and handle email correspondence for executives.
Conduct research, synthesize data, and prepare reports and presentations.
Wing helps companies build world-class teams and automate operations. The company offers job security, a supportive team, and opportunities for career growth.
Manage the founder's calendar and inbox daily, prioritizing tasks with urgency to clear the queue.
Own each step of client transactions independently, from handoff to completion.
Handle polished communication with high-net-worth clients, using CRM (HubSpot) and spreadsheets.
Assist World is a company that provides virtual assistant services, including for a life insurance brokerage focusing on high-net-worth clients across Africa, the Middle East, and Europe. They emphasize a remote-first culture with no time trackers and value independence and precision.
Manage the Principal's calendar, communications, and correspondence across time zones with full autonomy.
Anticipate needs, identify gaps, and build systems proactively without being asked.
Coordinate travel, expenses, and special projects while maintaining the highest level of discretion.
Di Rezze Family Office is a private family office managing the affairs of a high-net-worth family. The team values execution discipline, critical thinking, and ownership mentality, operating in a fast-paced remote environment.
Provide day-to-day executive support including calendar management, scheduling, travel arrangements, and confidential correspondence.
Assist with personal administrative tasks and routine financial administration such as invoicing and expense tracking.
Support company communications by drafting LinkedIn posts, coordinating updates, and maintaining administrative resources.
Via Logic is an information technology partner supporting mission-driven work in DevSecOps, cloud engineering, cybersecurity, data science, and national security analytics for federal and commercial clients. It is a growing small business with a collaborative and supportive team culture focused on growth and continuous learning.
Manage and maintain calendars for two principals and coordinate meetings across multiple commitments.
Monitor executive inboxes, triage emails, and draft routine correspondence.
Prepare documents, maintain digital files, and handle administrative support tasks.
The company supports a high-touch luxury real estate advisory practice serving clients in the Las Vegas market. The team works with high-value residential clients and operates with a strong emphasis on professionalism, responsiveness, discretion, organization, and exceptional client service.
Manage executive calendars, scheduling, email correspondence, and administrative requests.
Coordinate new-hire onboarding, maintain employee records, and sync with payroll systems.
Track billable hours, match receipts to jobs, and support job costing and financial tracking.
This company is a California-based home improvement company seeking a reliable operational partner. They are a small, busy team that values organization and proactive support, operating remotely with a focus on administrative and operational efficiency.
Proactively manage executive calendars and coordinate meetings across multiple US time zones.
Screen, organize, and prioritize executive inboxes, drafting professional correspondence.
Prepare meeting agendas, track deliverables, and follow up with team leads to drive accountability.
Frontier is a subsidiary of Fresh Prints that helps companies grow full-time, cross-functional teams abroad. They are a fully-remote, 380-person company with a focus on hiring smart people and placing them in top companies.
Provide high-level executive support to members of Harbor's Executive Leadership Team, managing complex and competing priorities.
Act as a trusted strategic partner, anticipating needs and proactively managing competing demands.
Coordinate cross-functional initiatives and support special projects and transformation efforts.
Harbor is a PE-backed global professional services firm of ~1,000 strategists, technologists, and operational specialists. They partner with leading law firms, corporations, and law departments to deliver high-impact strategy, legal technology, operations, and intelligence solutions.
Manage the COO's calendar, inbox, and priorities to protect executive focus and ensure timely resolution of tasks.
Coordinate recurring meetings and operating rhythms for GTM and leadership, including agendas and follow-ups.
Identify inefficiencies in workflows and propose improvements to streamline operations without adding bureaucracy.
Civitech is a public benefit corporation building tools to increase civic participation for Democratic candidates and progressive causes. Founded in 2019, they have over 500 partners and are a remote-first company with 30 states footprint, emphasizing diversity and inclusion.