Source Job

• Day-to-day administration and management of executive support.
• Scheduling meetings, 1:1s, speaking engagements, and client meetings.
• Managing travel and expense reports.

Acquia empowers brands to create digital customer experiences. They are a global company with employees in over 30 countries and are considered a market leader in their industry.

• Provide comprehensive support, including complex calendar management and travel coordination.
• Manage executive inboxes by triaging emails and prioritizing urgent matters.
• Lead inter- and intra-departmental projects by developing action plans.

IonQ is the world’s leading quantum platform and merchant supplier, delivering integrated quantum solutions across computing, networking, sensing, and security. IonQ has operations in California, Colorado, Massachusetts, Tennessee, Washington, Italy, South Korea, Sweden, Switzerland, Canada, and the United Kingdom.

• Manage and coordinate schedules, including meetings and appointments.
• Act as a point of contact between leadership and internal/external stakeholders.
• Organize meetings and trips, including booking meeting rooms and arranging meals.

Sprinto is an AI-native GRC platform that helps organizations manage risks, audits, vendor oversight, and continuous monitoring from a single connected platform. With a team of 350+ employees and serving 3,000+ customers across 75+ countries, it combines scale with expertise to deliver trust and compliance.

• Manage complex calendars and priorities, anticipating the needs of the executive.
• Coordinate travel and events, including managing budgets and logistics.
• Streamline workflows by processing expense reports and facilitating business contracts.

GoGuardian is dedicated to helping build a future where all learners are ready and inspired to solve the world’s greatest challenges. They are an outcomes-focused learning company with a diverse, committed, mission-driven team.

• Own and proactively manage complex calendars for multiple senior executives.
• Coordinate domestic and international travel arrangements.
• Provide logistical support for team offsites and special events.

Anchorage Digital is building a digital asset platform for institutions to participate in crypto through custody, staking, trading, governance, settlement, and security infrastructure. They are funded by institutions including Andreessen Horowitz, GIC, Goldman Sachs, and KKR and have over 600 employees.

• Manage complex calendars and coordinate travel arrangements.
• Monitor executive inboxes and prepare meeting materials.
• Serve as a connection point between the CSOO’s office and other teams.

Edmentum is dedicated to tech-enabled learning solutions and ensuring students have access to flexible environments. They are a remote-first organization committed to excellence, innovation, and customer satisfaction.

• Manage the CSO's calendar and prepare meeting agendas.
• Coordinate communication between the CSO and stakeholders.
• Conduct research and provide data analysis.

They are a company focused on finding the best talent to drive organizations forward. The job posting does not mention company size or culture.

• Manage and prioritize calendars for multiple senior R&D leaders.
• Coordinate travel arrangements and logistics for meetings and events.
• Assist in the preparation of meeting materials and presentations.

Vera Therapeutics is a biotechnology company focused on developing treatments for serious immunological diseases. They aim to advance treatments targeting the source of disease to change the standard of care for patients. Vera Therapeutics is committed to fair and equitable compensation practices and strives to provide employees with total compensation packages that are market competitive.

• Manage daily administrative operations.
• Coordinate schedules, meetings, and travel.
• Maintain and improve internal processes.

They are seeking an organized, autonomous, and proactive bilingual Office Manager to support daily operations in a fully remote environment. They play a key role in administrative coordination, team support, and optimization of internal processes.

• Fully manage calendars, ensuring alignment with organizational priorities.
• Prepare, submit, and manage expense reports for senior leadership.
• Arrange domestic and international travel for senior executives.

Blueprint Technologies is a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, they believe their people are their greatest asset.

• Manage and maintain a complex, fast-changing calendar based on direction and priorities
• Screen and triage calls, emails, and messages with discretion
• Coordinate local and national travel, including real-time adjustments

Canyon GBS is a pioneering software company crafting impactful solutions powered by artificial intelligence. Our diverse range of SaaS offerings are purpose built for colleges, universities, and government agencies.

• Manage communications with various stakeholders at all levels.
• Proactively foresee potential needs or issues.
• Serve as the primary point of contact and provide end‑to‑end support.

Miratech is a global IT services and consulting company that brings together enterprise and start-up innovation. They support digital transformation for some of the world's largest enterprises and retain nearly 1000 full-time professionals, with an annual growth rate exceeding 25%.

• Own complex calendars for two C-level executives and coordinate meetings across time zones.
• Manage Ethics Share program, involving topic development, review, and presentation coordination.
• Handle administrative tasks, including travel arrangements, expense reports, and inbound requests.

KoBold builds AI models for mineral exploration and deploys those models—alongside our novel sensors—to guide decisions on KoBold-owned-and-operated exploration programs. In the eight years since founding, KoBold has become by far both the largest independent mineral exploration company and the largest exploration technology developer.

• Provide comprehensive support to the Business Development and Data Center Solutions department.
• Prepare and edit presentations, reports, and other critical documents.
• Proactively address and resolve administrative and technical challenges.

Oklo is developing fast fission power plants to deliver clean, reliable, and affordable energy at scale; establishing a domestic supply chain for critical radioisotopes; and advancing nuclear fuel recycling to convert nuclear waste into clean energy. They value collaboration, humility, ownership and pathfinding and appreciate team players.

• Support multiple executives and senior leaders with administrative needs.
• Proactively manage complex calendars, schedule meetings, and coordinate domestic travel.
• Act as primary liaison between executives, employees, and clients ensuring timely, service-oriented communication.

Mercer Advisors helps families amplify and simplify their financial lives by integrating financial planning, investment management, tax, estate, and insurance. They serve over 31,300 families in more than 90 cities across the U.S. and are ranked the #1 RIA Firm in the nation by Barron’s.

• Manage complex diaries, coordinate schedules, and maintain information flow for executive stakeholders.
• Attend meetings, take minutes, distribute actions, and follow up effectively.
• Handle end-to-end management of team offsites, socials, and external events, including travel booking.

Form3 is revolutionizing the world of payments with its cutting-edge technology and innovative solutions. They hire talented people from a variety of backgrounds and experiences and are committed to a work environment based on diversity, open-mindedness, and curiosity.

• Plan and prioritize to support founder’s goals
• Manage team operations and improve processes
• Coordinate personal assets (yacht, helicopter, vehicles)

Social Discovery Group (SDG) is one of the world's largest groups of social discovery companies, uniting millions of users on dozens of products. SDG solves the problem of loneliness, isolation, and disconnection - transforming virtual intimacy into the new normal.

• Create and send statements or invoices, track payments, and record company expenses.

Wing is on a mission of redefining the future of work for companies worldwide, aiming to be a one-stop shop for building world-class teams and automating operations. They foster an inclusive culture and provide upskilling opportunities, with a focus on job security, supportive teamwork, and career growth.

• Manage schedules, coordinate travel, and handle administrative responsibilities.
• Excellent communication skills and ability to multitask in a fast-paced environment.
• Anticipate the needs of senior leadership, ensuring their days run smoothly and efficiently.

Kasa is a tech-enabled hotel and apartment hotel brand and manager. They have built a hospitality operating system that improves the profitability of hospitality assets while delivering a digitally forward experience to guests.

• Partnering closely with senior leaders to manage priorities, complex calendars, meetings, and travel.
• Be a trusted connector across the business, balancing judgment and decisiveness.
• Excel in a virtual environment and love keeping leaders and teams operating at their best.

LesBaird Consulting LLC offers support services to improve efficiency and streamline operations. They deliver solutions aligning with client goals, emphasizing clear communication and a customer-focused mindset, aiming to enhance productivity in a competitive marketplace.