Organizes and coordinates executive's schedule by arranging appointments and maintaining calendars.
Handles all telephone calls, greets visitors, and composes confidential correspondence.
Relieves the VP of routine administrative details, including data compilation and analysis.
Jobgether uses an AI-powered matching process to ensure applications are reviewed quickly and fairly. They connect candidates with partner companies and share shortlists with hiring teams to help them find the right people.
Schedule and coordinate meetings across time zones.
Prepare presentations, reports, and documents.
They are looking for a Senior Executive Assistant to provide high-level support to U.S. executives in a fast-paced environment. They are a certified Great Place to Work team.
Handling senior admin tasks, including email, business reports, and meeting management.
Overseeing complex projects and liaising with stakeholders to ensure all targets are met.
Preparing business documents, including contracts, reports, presentations, and pitch decks.
Jobgether is a platform that connects job seekers with companies. They use AI-powered matching to ensure applications are reviewed quickly and fairly, identifying the top-fitting candidates for hiring companies to consider.
Protect the CEO’s focus and manage complex global priorities.
Drive cross-functional accountability in a fast-moving fintech environment.
Anticipate needs, eliminate friction, and ensure execution without bottlenecks.
Alpaca is a US-headquartered self-clearing broker-dealer and brokerage infrastructure provider, offering stocks, ETFs, options, crypto, and more. They serve hundreds of financial institutions across 40 countries with institutional-grade APIs and are backed by top-tier global investors.
Serve as the operational backbone of a global security sales organization.
Operate at the center of a growing global team across Americas, EMEA, and APAC, ensuring leadership focus.
Be proactive, detail-oriented, and comfortable operating with ambiguity while driving structure.
ServiceNow is a global market leader that brings innovative AI-enhanced technology to over 8,100 customers, including 85% of the Fortune 500®. Their intelligent cloud-based platform seamlessly connects people, systems, and processes. ServiceNow is in hyper-growth and has a flexible and innovative culture.
Provide proactive, high-touch administrative support to four VPs, anticipating needs.
Own complex calendar management, scheduling, and action item tracking across multiple time zones.
Act as a culture ambassador, helping foster connection, morale, and engagement in a fully remote environment.
Life360's mission is to keep people close to the ones they love through their mobile app, Tile tracking devices, and Pet GPS tracker. They have a remote-first culture with more than 500 employees.
Manage executive calendars, including scheduling meetings, travel, and logistics.
Serve as the primary point of contact between executives and internal/external stakeholders.
Prepare agendas, briefing packs, presentations, and reports.
Jobgether uses an AI-powered matching process to ensure applications are reviewed quickly. The system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company.
Organizes and coordinates executive schedules, arranges appointments, and maintains calendars.
Prepares meeting agendas, maintains notes, and implements action items while creating high-quality reports.
Handles sensitive information with integrity and maintains robust relationships with key stakeholders.
Jobgether uses an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements and identifies the top-fitting candidates. The final decision and next steps (interviews, assessments) are managed by their internal team.
Be the operational backbone of a rapidly scaling global sales team as ServiceNow breaks into the Identity Security space.
Keep Senior Leadership connected and operating at peak efficiency across Americas, EMEA, and APAC time zones.
Drive team efficiency and operational effectiveness by identifying and implementing process improvements.
ServiceNow is a global market leader that brings innovative AI-enhanced technology to over 8,100 customers, including 85% of the Fortune 500. Its intelligent cloud-based platform seamlessly connects people, systems, and processes to empower organizations.
Manage the daily calendars of multiple executives.
Make travel arrangements, create itineraries, and confirm logistics.
Submit and reconcile expense reports.
Calix provides cloud, software platforms, systems, and services to help communications service providers simplify their businesses and grow their value. They aim to create the broadband experience the world needs. They are working to enable BSPs of all sizes to simplify, innovate, and grow.
Facilitate communication between executives and stakeholders
Assist in project planning and execution
Jobgether uses an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Their system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company.
Establish trusted working rhythms, take full ownership of complex calendars, and streamline workflows.
Support logistics for meetings and engagements and build strong working relationships.
Proactively anticipate needs and surface solutions; continuously improve systems and processes.
Mozilla Foundation is a non-profit building a better technology future powered by people, open by design, and fueled by imagination. They deliver people-first alternatives to today’s extractive systems and build side by side with developers, innovators and advocates. They are united in the belief that a better technology future is not only possible — it’s ours to create.
Provide high-impact administrative support to the Chief Client Officer in a late-stage, pre-IPO environment.
Manage executive priorities, coordinating complex schedules, and fostering effective communication across a dynamic global organization.
Act as a trusted liaison, ensuring that the CCO can focus on leadership and strategic initiatives while you maintain the operational flow.
Jobgether uses an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Their system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company.
Coordinate meetings, travel, and day-to-day schedules, collaborating with internal and external parties.
Process expense reports and assist with the management of budget needs.
Act as a liaison for executives, exchanging information with senior leaders, partners, and colleagues.
OnePay is a consumer fintech company that aims to improve the financial system by offering an all-in-one platform with banking, savings, credit cards, lending, investing, and crypto services. Backed by Walmart and Ribbit Capital, OnePay focuses on fast-paced innovation and impactful solutions.
Support Directors in organizing and maintaining business tax and financial documentation.
Maintain accurate financial ledgers and reconcile transactions.
Manage Directors’ calendars and coordinate meetings/travel.
In All Media is an international media group with entities in the UK and the US. They are expanding their administrative structure and hiring an Executive Assistant to support their Directors, ensuring accuracy, continuity, and efficiency across international entities.
The Executive Assistant (EA) will be a force multiplier for Alpaca’s Chief Revenue Officer, enabling high-velocity execution across global revenue, partnerships and strategic initiatives.
The EA will serve as the CRO’s operational counterpart, ensuring priorities are executed and information flows correctly.
The EA will deploy the CRO’s time against the highest-impact activities across customers, partners, regulators, and investors worldwide.
Alpaca is a US-headquartered self-clearing broker-dealer and brokerage infrastructure for stocks, ETFs, options, crypto, fixed income, 24/5 trading, and more. Our global team is a diverse group of experienced engineers, traders, and brokerage professionals who are working to achieve our mission of opening financial services to everyone on the planet.
Manage and prioritize the CEO’s calendar/schedule.
Manage CEO’s inbox to include screening and responding to emails.
Provide executive administrative support for project(s).
House Buyers of America is a residential real estate investment company founded in 2001. They buy, renovate, and resell a high volume of homes offering guaranteed, fast, and hassle-free sales. They have a history of strong growth and success and are a member of the Inc 5000 list.
Schedule appointments, plan meetings, and maintain calendars.
Coordinate internal and external meetings, including customer engagements.
Arrange all travel, including international trips, and support with travel documents.
ServiceNow, founded in 2004, provides AI-enhanced technology to over 8,100 customers, including 85% of the Fortune 500®. They offer a cloud-based platform connecting people, systems, and processes to empower organizations. ServiceNow aims to make the world work better for everyone.
Gather and extract data from various reports and documents.
Organize and accurately enter information into spreadsheets and internal systems.
Ensure consistency, accuracy, and integrity of the data.
EX Squared LATAM builds global teams that help companies scale through technology, talent, and collaboration. It is a friendly, global team that values collaboration and continuous learning.
Provide executive support to nine senior executives, managing complex calendars across multiple time zones.
Coordinate and schedule internal and external meetings, customer engagements, and candidate interviews.
Prepare briefings, agendas, and materials for executives ahead of meetings.
Jobgether is a platform that uses AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. They use AI tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses.