Seeking a highly organized, experienced, and tech-savvy Executive Assistant to support our co-CEOs. This role involves helping them stay on top of meetings, communications, and follow-ups both internally at Jane and with external stakeholders. It's ideal for someone who thrives in a fast-paced environment, anticipates needs, and leverages both traditional organization and modern AI tools to streamline operations.
Support two Vice Presidents with their respective administrative needs, including calendar management, meeting preparation, and event planning. Responsible for managing executive schedules, attending meetings, and coordinating with the Leadership Support Team. Additional administrative functions include submitting expense reports, travel coordination, and basic team travel and expense budget reconciliation.
Provide high-level administrative support, and ensures key projects, budgets, travel, and events run seamlessly. The role manages complex calendars and daily schedules with responsibility for multifaceted coordination. The candidate will build relationships with the broader team while acting as a gatekeeper for the executives, and anticipate problems before they arise by planning for multiple contingencies.
The Executive Assistant will provide high-level administrative and business development support to a senior consultant. This role is ideal for someone who thrives in a structured, detail-oriented environment and can assist with client communication, scheduling, reporting, and lead tracking. The assistant will play a key role in reducing administrative overload and ensuring timely delivery of client and business development activities.
This entry-level role, aligned to the International side of Advertising Intelligence, requires fluent English and German language skills, with additional European language knowledge being a plus. Tasks include identifying relevant advertising from various media, monitoring adverts for content, assisting with translation, scanning publications, and ensuring deadlines are met. The role involves working as part of a team to meet SLA agreements, providing cover within departments, and liaising with other departments.
Responsible for tasks that lead to high customer satisfaction in a cost-effective manner. Assists SSRM Contract Administration Management with documenting supply and service agreements, supports National and Regional Contracting teams, and assists in lean processes to track contracting pipelines. Demonstrates proficiency in administrative software systems to pre-load contract records for stakeholder review and collaborates with GPO teammates.