Analyzing existing workstreams to identify opportunities to develop and implement automated, or more efficient solutions, for process optimization.
Collaborating with the founders and across various departments such as marketing, sales and software development to facilitate smooth operational flow.
Carrying out administrative tasks and processes, and preparing operational documents such as reports, spreadsheets, and briefing notes.
We build infrastructure that delivers massive amounts of web data to the companies training the world’s most powerful AI models. We’re lean, technical, and move fast with a team of builders pushing to expand what’s possible for open web data and AI.
Own and optimise a complex, fast-moving calendar across time zones
Ruthlessly prioritise to protect CEO focus and energy
Manage inbox workflows and response expectations
Dune aims to make crypto data accessible through its collaborative multi-chain analytics platform. With a team of around 60 employees across Europe and the eastern US, Dune fosters a culture of innovation and deep research into ecosystems like Bitcoin and Ethereum.
Assist with the Head of RevOps with day-to-day operational tasks and requests.
Write and format Standard Operating Procedures (SOPs) based on instructions and recorded processes.
Organize internal documentation in Notion and Google Workspace.
They are looking for a highly organized Virtual Assistant to work directly with the Head of Revenue Operations and support day-to-day operational requests. The role is focused on execution, documentation, and operational support.
Ensure the smooth operation of the executives by managing calendars, coordinating travel arrangements, and preparing expense reports.
Anticipate the needs of executives and take initiative to address them before they arise.
Facilitate cross-departmental communication and collaboration to support company objectives.
BetterHelp's mission is to remove the traditional barriers to therapy and make mental health care more accessible. Founded in 2013, BetterHelp is the world’s largest online therapy service, with a network of over 30,000 licensed therapists that has helped millions.
Book and manage all travel arrangements - flights, hotels, ground transportation, itineraries
Keep is reshaping the Canadian fintech landscape, providing businesses with cross-border banking services, including credit cards, deposit accounts, currency conversions, and revenue financing. They are a team of seasoned global startup veterans backed by VCs in the fintech sector.
Take ownership of automation systems and bring key workflows in-house.
Support operational tasks like updating funding blueprints and organizing client data.
Build efficient systems while supporting a fast-growing, high-performance team.
WeAssist is a recruiting firm focused on creating fair opportunities in the business world. They have a team of over 100 people and help US businesses find skilled remote workers, connecting them with good employers; they also offer good benefits and community involvement.
Managing calendars, scheduling meetings, appointments, and travel itineraries while ensuring alignment with priorities.
Managing email inboxes, drafting responses, and prioritizing correspondence. Screening calls and inquiries, handling them when appropriate.
Preparing members of the Leadership Team for meetings by providing relevant materials and background information.
Parisleaf is a branding agency that specializes in partnering with Nonprofits, primarily supporting fundraising efforts. They value gratitude, responsibility, integrity, candor, and empathy and design an agency culture built on love and grounded in integrity.
Handling senior admin tasks, including email, business reports, and meeting management.
Overseeing complex projects and liaising with stakeholders to ensure all targets are met.
Preparing business documents, including contracts, reports, presentations, and pitch decks.
Jobgether is a platform that connects job seekers with companies. They use AI-powered matching to ensure applications are reviewed quickly and fairly, identifying the top-fitting candidates for hiring companies to consider.
Maintain and improve JerseySTEM’s productivity stack and their adoption and proper use to support organizational goals.
Introduce automation wherever possible to streamline onboarding, task tracking, and routine operations.
Recruit and lead a lean team to support productivity stack operations and automation initiatives.
JerseySTEM is a mission-driven professional network of pro-bono contributors dedicated to improving access to STEM education and career pathways for underserved middle school girls in New Jersey. Members contribute their professional skills and leverage their networks in service of the organization’s gender-equity agenda.
Own intake requests: Run an intake and prioritization process for operational requests and issues.
Maintain operational health: Monitor and troubleshoot existing workflows and automations, resolve broken integrations and data issues, and proactively surface risks.
Design and improve workflows: Diagnose inefficient or fragile processes across teams and programs, then redesign them to reduce manual work.
Springboard is an education and workforce development company with a mission to bridge critical skills gaps by enabling individuals to access high-quality, job-aligned training. They partner directly with employers, healthcare systems, and workforce organizations to design and deliver programs that build durable talent pipelines.
Manage complex executive schedules, meetings, and travel logistics.
Act as a gatekeeper and triage point for incoming requests.
Draft, edit, and send correspondence, reports, and briefing materials.
Jobgether uses an AI-powered matching process for job applications, ensuring quick, objective, and fair reviews. They identify top-fitting candidates to share with hiring companies, who then manage the final decisions and next steps.
Manage a dynamic calendar, schedule meetings and coordinate Zoom logistics.
Maintain and update CRM records, track deal stages, and monitor KPIs.
Maintain task boards, track operational priorities, and document SOPs.
20four7VA provides offshore independent contractors delivering remote services to clients worldwide, focusing on developed markets. They aim to assist clients in improving business efficiency, enhancing service delivery, or supporting operational functions.
Partner with senior BizOps leaders and cross-functional stakeholders to solve complex problems, lead strategic projects and surface actionable insights.
Build systems that help Zapier move faster operating effectively; bring a systems mindset and thrive in ambiguity.
Leverage AI and automation to test ideas and continuously improve how the team works.
Zapier builds and uses automation every day to make work more efficient, creative, and human. They are a remote-first company that values diversity and inclusion.
Assist in the recruitment process of new employees
Administrative tasks
We are seeking a reliable and detail-oriented admin assistant to support us with general administrative tasks on a full-time basis. For the right candidate, the position offers long-term potential.
Organizational Systems: Support the COO in designing and maintaining internal systems that enable the organization to operate effectively.
Technology Operations: Oversee the day-to-day operational management of company technology systems, including employee access, licensing, and basic infrastructure coordination.
Financial Alignment: Serve as a key operational partner to the COO in maintaining financial visibility across the organization.
Epistemix helps organizations forecast outcomes and manage risk by modeling human behavior. As we approach our Series B financing, we are hiring a Manager of Strategic Operations to ensure our internal execution matches the caliber of our technology.
Create invoices, track payments, and record expenses.
Gather industry data and prepare reports.
Coordinate calendars and handle client communication.
Wing is redefining the future of work for companies worldwide as a one-stop shop for building world-class teams and automating operations. They foster an inclusive culture with opportunities for career growth in a fun, supportive environment.
Lead and coordinate cross-functional initiatives from scoping through execution.
Document, analyze, and redesign end-to-end business processes.
Serve as a connective tissue across departments, fostering communication.
Mural Health is a fast-growing clinical technology start-up that makes clinical trials easier for participants. Our mission is to eliminate any barriers participants or caregivers experience while being part of a clinical trial.
Own day-to-day operations while aligning execution with growth and revenue goals.
Act as a strategic partner to the COO and Founder, driving priorities and ensuring follow-through on key initiatives.
Build, document, and optimize SOPs, workflows, and internal systems for efficiency and scalability.
Jobgether is a platform that connects job seekers with employers. They use AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements.
Act as the primary System Administrator for core business tools.
Lead the execution of compliance frameworks (SOC 2).
Partner with the IT Manager to manage the helpdesk queue.
Directive Consulting is a B2B performance marketing agency that delivers real revenue—not just leads, using Customer Generation methodology. They are an elite, fast moving and bold company hiring people who challenge the status quo and push campaigns past what’s expected.