Maintain data hygiene across tools such as Notion, Airtable, and Google Workspace.
Assist with researching and implementing new tools and help configure and QA simple workflows and integrations.
Maintain SOPs, guides, and internal documentation and ensure documentation is clear, current, and usable.
Outcapped GmbH is an operations agency that frees mission-driven founders from back-office work. They are building a platform with a library of 150+ vetted SOPs and an AI-powered workflow builder to standardize and automate finance, HR, legal, and IT tasks.
Ensures all documentation and contracts are complete and accessible
Executes and tracks payments reliably
Maintains operational oversight across HoS initiatives
NEAR Foundation is the organization that supports the NEAR ecosystem. They are committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment.
Design and maintain scalable systems across tools such as Notion, Airtable, and Google Workspace.
Evaluate, select, and implement SaaS and AI tools and lead integrations and workflow design that materially improve efficiency.
Build SOPs, playbooks, and internal systems from scratch, standardize processes and ensure documentation is actually used.
Outcapped is an operations agency that frees mission-driven founders from back-office work. They are building a platform with a library of vetted SOPs and an AI-powered workflow builder to standardize and automate finance, HR, legal, and IT tasks. They aim to build reliable, repeatable systems.
Perform a wide range of administrative and executive support functions.
Manage complex, multi-timezone calendars and resolve conflicts proactively.
Plan and execute all domestic and international travel end-to-end.
Xsolla is a global commerce company providing tools and services for video game developers to fund, distribute, market, and monetize their games. Headquartered in Los Angeles, California, they operate as the merchant of record and have helped over 1,500+ game developers worldwide.
Manage internal meeting rhythms and identify process improvements.
Coordinate cross-functional dependencies and gather information for external requirements.
Handle relationships and administrative tasks with external platforms and partners.
Trust Wallet is a leading non-custodial cryptocurrency wallet, trusted by over 200 million people worldwide. They aim to give individuals the freedom to own their assets and confidently participate in the future economy; they have a vibrant community and a growing ecosystem of partners.
Manage onboarding workflows on Sana (our AI-native LMS)
Develop and strengthen a standard operating procedure for admins
Build simple learning modules using AI-native tools
HighLevel is an AI-powered, all-in-one white-label sales & marketing platform. They empower agencies, entrepreneurs, and businesses to elevate their digital presence and drive growth, supporting a global community of over 1 million businesses.
Manage executive calendars, schedule meetings, and coordinate appointments across multiple time zones
Handle incoming and outgoing correspondence, including emails, phone calls, and written communications
Organize and maintain files, documents, and records using digital systems and cloud-based platforms
LesBaird Consulting LLC provides professional support services to businesses seeking to improve efficiency, streamline operations, and achieve sustainable growth. The firm specializes in areas such as business strategy, administrative support, project coordination, and client service management; it is a smaller or emerging firm.
Manage and organize meetings, calls, appointments.
Upload and manage content across platforms.
Update and maintain the existing Squarespace website as needed.
They are seeking a skilled and passionate Executive Assistant to provide dedicated support in managing daily operations and administrative tasks. They foster a collaborative, growth-oriented work culture and value proactive, dependable, and self-motivated individuals.
Manage founders' calendars and executive follow-ups.
Own client onboarding, contracts, and invoices.
Track recruiter commissions and provide financial summaries.
My Hero VA provides virtual assistant services. They match skilled professionals with businesses needing administrative, technical, or creative support.
Manage and send weekly newsletters using Mailchimp.
Manage the client’s Google Calendar and help filter meeting requests.
Assist with YouTube content and repurpose content for social media platforms.
20four7VA connects offshore independent contractors with clients worldwide, focusing on developed markets. They aim to improve business efficiency for clients by providing qualified contractors for task-specific services.
Manage complex, dynamic calendars for C-suite level global executives.
Prepare, proofread, and format confidential presentations, reports, and correspondence.
Handle highly sensitive information related with the utmost discretion and professionalism.
JumpCloud delivers a unified open directory platform that makes it easy to securely manage identities, devices, and access across your organization. They are a fast-paced SaaS company with team members in 15+ countries who are passionate about their mission.
Proactively manage projects, emails, and priorities while bringing ideas and solutions.
Oversee and track projects using project management tools.
Use AI tools to streamline workflows, draft communications, and improve productivity.
We're not able to determine the company description with the context provided. Please provide more information about My Hero VA to populate this field.
Manage course uploads, updates, and LMS administration for Airtable Academy
Assist with post engagement, community moderation, and spam monitoring
Coordinate advocacy workflows, including mission creation, contributor tracking, and swag fulfillment
Airtable is a no-code app platform that empowers people closest to the work to accelerate their most critical business processes. More than 500,000 organizations, including 80% of the Fortune 100, rely on Airtable to transform how work gets done.
Manage calendars, communication, and priorities for senior leadership
Lead logistics for events
Build and improve our operational systems
They support church planting work from Morocco to Iran. Their team works across the full spectrum of church planting, from pioneering efforts to explosive movements where churches are multiplying.
Support day-to-day coordination of staff requests across travel, software access, procurement, and vendor management.
Track timelines, deliverables, and dependencies across operational workstreams, surfacing gaps early.
Support updates to the internal knowledge management system and maintain operational documentation, guides, and resources.
The Patrick J McGovern Foundation supports teams to work at the speed the mission requires by providing infrastructure and resources. They focus on service-focused work, strategic problem solving, and process optimization.
Manage schedules, coordinate travel, and handle administrative responsibilities.
Excellent communication skills and ability to multitask in a fast-paced environment.
Anticipate the needs of senior leadership, ensuring their days run smoothly and efficiently.
Kasa is a tech-enabled hotel and apartment hotel brand and manager. They have built a hospitality operating system that improves the profitability of hospitality assets while delivering a digitally forward experience to guests.
Own the end-to-end technical onboarding of new Travel Pay clients, including corporate registration, Real Card Number (RCN) setup, and alias configuration.
Manage Custom Data Fields, MCC-based restrictions, purchase groups, and approval flows, as well as prepare and submit Mastercard registration documentation.
Resolve operational incidents related to rejected VCNs, reconciliation mismatches between booking and transaction records, and enriched data configuration.
Clara is the fastest-growing company in Latin America and has built the leading solution for companies to make and manage all their payments. They help over 20,000 large and growing businesses operate with agility and financial clarity through locally issued corporate cards, bill pay, financing, and a powerful B2B platform built for scale, with a passionate and committed team distributed across the Americas.
Resolve IT support requests from distributed team members quickly, clearly, and empathetically.
Proactively identify processes that can be automated and implement those solutions yourself or in collaboration with the platform team.
Own the full employee lifecycle from an IT perspective, including provisioning, access management, and offboarding.
saas.group is a company that turbocharges promising B2B SaaS ventures, unlocking their full potential by acquiring small software treasures and polishing them into industry stars. They have a dynamic, fully remote team of nearly 380+ colleagues spanning 50+ countries.
Take charge of accounts payable and receivable cycles.
Manage the filing and organization of all digital receipts.
They are seeking a disciplined and detail-oriented Finance virtual assistant to manage daily financial records. They want a reliable partner who is committed to high standards and wants to help their business maintain a solid financial foundation.