Proactively coordinate and engage with leadership in planning events, activities, and calendars managing complex schedules with senior leadership.
Organize sensitive confidential information, manage travel logistics, expense reports, and partner with the EA team for office operations.
Prioritize inclusion equity initiatives and collaborate with property management while maintaining a positive team culture.
Veeam is the Data and AI Trust Company, specializing in helping organizations ensure their data and AI are secure and resilient. Headquartered in Seattle with offices in over 30 countries, they protect over 550,000 customers worldwide.
Support the VP of Business Systems, VP of Support, and VP of Data across scheduling, logistics, communication, and day-to-day execution so priorities stay on track and follow-through is clear.
Manage complex calendars by vetting requests, prioritizing meetings, proactively managing conflicting calendar times, recommending tradeoffs, ensuring appropriate spacing between meetings and breaks.
Prepare complete agendas from high-level meeting descriptions and linked materials so leaders are ready for internal and external meetings with the right context and decisions.
GitLab is the intelligent orchestration platform for DevSecOps. More than 50 million registered users trust GitLab to ship better, more secure software faster. The same principles built into our products are reflected in how our team works: they embrace AI as a core productivity multiplier, with all team members expected to incorporate AI into their daily workflows to drive efficiency, innovation, and impact.
Manage complex executive calendars, scheduling, and time optimization for senior leaders.
Coordinate domestic and international travel arrangements and prepare executive communications and meeting materials.
Handle sensitive information with discretion, support project coordination, and proactively improve operational workflows.
Jobgether is an AI-powered job matching platform that connects top-fitting candidates with hiring companies. They process applications and share shortlists with employers, who manage final decisions and interviews.
Provides high-level administrative support to the CEO and ELT, including calendar management, travel coordination, and meeting preparation.
Serves as an extension of the CEO, managing follow-ups and tracking action items from leadership meetings to ensure strategic priorities stay on track.
Plans and coordinates company-wide events including All Hands meetings, executive offsites, and strategic planning sessions.
Cyara is the global leader in AI-powered customer experience assurance, helping brands deliver seamless, reliable interactions across voice, digital, messaging, and AI channels. With a global team that values curiosity, collaboration, and continuous learning, Cyara fosters an inclusive culture and competitive benefits.
Provide proactive support to the CFO and CEO, managing calendars, travel, and confidential communications.
Coordinate board, investor, and external meetings, ensuring seamless logistics and material preparation.
Assist with financial reporting cycles, team offsites, and cross-functional project coordination.
Apollo.io is the leading go-to-market solution for revenue teams, trusted by over 500,000 companies globally. Founded in 2015, it is one of the fastest growing SaaS companies, raising approximately $250 million and valued at $1.6 billion, backed by top-tier investors.
Act as the central tracking hub for the SVPs; driving follow-up and follow-through on key initiatives, managing deadlines, and ensuring team accountability.
Assist the SVPs in building out internal customer success initiatives, organizing project frameworks, and creating/maintaining internal documentation and playbooks for the broader CSM organization.
Seamlessly manage and optimize complex, fluctuating calendars across multiple time zones for 3 global SVPs, treating schedule alignment as a baseline efficiency standard.
KnowBe4 is the global leader in Human Risk Management, trusted by over 70,000 organizations worldwide to secure their employees and AI agents for over 15 years. They are pioneering a new era of security with AI-powered and market-leading solutions, combining risk intelligence, advanced defenses, and personalized training to help organizations build strong security cultures.
Provide high-level support to CEO and C-suite team, coordinating schedules, meetings, and communications.
Manage sensitive information and facilitate key events and initiatives across departments.
Maintain executive focus and organizational flow, impacting the rhythm and success of the organization.
SupplyHouse.com is an industry-leading e-commerce company specializing in HVAC, plumbing, heating, and electrical supplies since 2004. The company values every individual team member, cultivates a supportive work environment, and celebrates diversity.
Support the CFO with day-to-day operational and administrative needs, managing complex calendars and workflows.
Proactively manage inbound requests, prepare briefing materials, and ensure follow-through on action items.
Coordinate travel, events, and team meetings while using AI tools to enhance productivity and maintain relationships.
GitLab is the intelligent orchestration platform for DevSecOps that helps organizations increase developer productivity and improve security. With over 50 million registered users and more than 50% of the Fortune 100 as customers, GitLab fosters a high-performance culture driven by values and continuous knowledge exchange.
Provide comprehensive executive support and strategic program management to senior leadership in a fast-paced, remote-first environment.
Coordinate cross-functional initiatives, track strategic programs, and ensure accountability across Sales, Marketing, Finance, Product, and People Operations.
Leverage AI, automation, and productivity tools to streamline workflows and improve team effectiveness.
Our partner is a global customer-facing organization that leverages AI and automation to drive operational excellence. They offer a fully remote work environment with a collaborative, transparent, and innovation-driven culture, focusing on professional growth and cutting-edge productivity tools.
Manage complex calendaring and inbox triage for the co-founders, coordinating internal and external meetings.
Coordinate travel for the Growth team and support the People team with interview scheduling and company events.
Own ad hoc administrative tasks across the organization and identify operational gaps proactively.
Jukebox Health partners with health plans to make homes safer for older adults and high-needs populations, combining technology with clinicians and suppliers. The company is a fast-growing healthcare services startup backed by top venture capital firms.
Manage complex calendars across multiple time zones, balancing strategic priorities and external commitments.
Proactively prepare leaders for meetings with agendas, materials, and follow-ups to ensure high-impact outcomes.
Handle sensitive information with discretion, coordinate travel and events, and support special projects as needed.
PlayOn powers high school sports through GoFan, NFHS Network, and MaxPreps, giving fans access to games and events. It is a growth-stage company backed by KKR, with a culture built on accountability, collaboration, growth, and fairness.
Translate business needs into clear technical requirements and ensure alignment across cross-functional teams.
Drive end-to-end coordination of workstreams, including planning, tracking, and execution of timelines and deliverables.
Develop scalable processes, structured documentation, and reporting to improve operational maturity across the Enterprise Security Technology team.
Netflix is one of the world's leading streaming entertainment services, with a vast global audience. They foster a culture of freedom and responsibility, emphasizing high performance and innovation within a diverse and inclusive workforce.
Provide broad administrative and operational support across departments, including document preparation, proofreading, data entry, and reporting.
Manage shared inboxes and communication channels, triaging requests and directing them to appropriate teams or stakeholders.
Assist directors with travel arrangements, event registrations, calendar management, expense tracking, and special projects.
Our partner company operates in a fast-paced, highly collaborative engineering and consulting environment. They are seeking an Administrative Senior Associate to provide essential operational support within a fully remote team, emphasizing efficiency and adaptability.
Manage complex executive calendars, scheduling, and meeting coordination across multiple time zones.
Support cross-functional initiatives from planning through execution, tracking deliverables and timelines.
Draft high-quality internal and external communications and assist with presentations and webinars.
Savvital provides diversified services to small and medium-sized businesses in the international market. The company has a team of educated experts motivated to add real capacity to clients' workdays.
Provide administrative support and project coordination within the Clinical Studies Team, managing calendars, meetings, and project communications.
Track project progress using management tools, monitor deadlines, and generate status reports for leadership.
Coordinate with internal teams and external stakeholders to ensure timely follow-up, meeting logistics, and consistent professional messaging.
The American Heart Association, founded in 1924, is a nonprofit focused on reducing cardiovascular disease deaths and promoting healthier lives. With over 100 years of leadership, the organization employs a large, diverse workforce and emphasizes a supportive culture guided by core values of work-life harmonization.
Provide business and administrative support to the CTO/CPO, including diary coordination and travel logistics.
Act as the primary point of contact for all internal and external communications with the CTO/CPO.
Lead internal communications and company-wide initiatives within the R&D org.
SmartRecruiters offers a cloud-based global Hiring Success platform that helps teams attract, select, and hire the best talent. The company is a values-driven, global-minded, well-funded tech employer with 4,000 companies worldwide as clients, including brands like Bosch and LinkedIn, and was recognized by Forbes as one of the Best Employers in 2020.
Manage the full lifecycle of fintech strategic partnerships, including onboarding, monitoring, and offboarding.
Serve as liaison between external partners and internal teams, coordinating meetings and tracking deliverables.
Develop partnership metrics and reporting, communicating project timelines to stakeholders.
Lead is a fintech building banking infrastructure for embedded financial products and services, operating an FDIC-insured bank. With offices in Kansas City, San Francisco, Sunnyvale, and New York City, the company blends regulatory and technological expertise to help fintech partners scale with compliance and creativity.
Manage and train the Physical Security team, supporting the global security function.
Oversee security projects, technology systems, and client relationships.
Handle incidents, compliance, and operational excellence while leveraging AI scheduling tools.
Allied Universal is North America's leading security and facility services company. As a global industry leader, they offer a dynamic and collaborative workplace with a focus on community impact and employee growth.