Own interview scheduling end to end across multiple roles and time zones simultaneously.
Keep candidate records accurate and up to date in Greenhouse and ModernLoop.
Partner closely with recruiters, sourcers, hiring managers, and interviewers to keep the process moving.
Maven is the world's largest virtual clinic for women and families, dedicated to making healthcare work for everyone. With over 2,000 employers and health plans trusting their platform, Maven has raised over $425 million in funding and has received numerous workplace and innovation awards.
Proactively manage the CEO’s complex calendar, prioritizing and scheduling meetings with internal teams, partners, and stakeholders.
Serve as a gatekeeper and liaison for the CEO—filtering communications, preparing agendas, and handling follow-ups.
Follow up on delegated tasks to ensure timely execution and accountability.
Circle of Greatness is a high-performance brand committed to scaling impact, driving innovation, and delivering transformational services across business and lifestyle sectors. They are a rapidly growing organization seeking an agile, highly organized, and trustworthy Executive Assistant to support their CEO.
Support the VP of Business Systems, VP of Support, and VP of Data across scheduling, logistics, communication, and day-to-day execution so priorities stay on track and follow-through is clear.
Manage complex calendars by vetting requests, prioritizing meetings, proactively managing conflicting calendar times, recommending tradeoffs, ensuring appropriate spacing between meetings and breaks.
Prepare complete agendas from high-level meeting descriptions and linked materials so leaders are ready for internal and external meetings with the right context and decisions.
GitLab is the intelligent orchestration platform for DevSecOps. More than 50 million registered users trust GitLab to ship better, more secure software faster. The same principles built into our products are reflected in how our team works: they embrace AI as a core productivity multiplier, with all team members expected to incorporate AI into their daily workflows to drive efficiency, innovation, and impact.
Maximize executive time by managing multiple complex calendars.
Thoughtfully arrange domestic and international travel, minimizing business impact.
Champion company culture by owning all aspects of team gatherings.
Optro is the leading audit, risk, ESG, and InfoSec platform on the market that has surpassed $300M ARR and is continuing to grow. More than 50% of the Fortune 500 leverage their award-winning technology. They are one of the 500 fastest-growing tech companies in North America for the seventh year in a row.
Own end-to-end interview scheduling for EMEA recruiters, coordinating across UK, European, and APAC time zones.
Manage candidate communications and records to ensure a professional experience and accurate, audit-ready pipeline data.
Prepare interview materials, flag process issues proactively, and support the team with administrative tasks and logistics.
Chainguard is a trusted source that provides hardened, secure, and production-ready builds of open source software to help organizations accelerate development, ensure compliance, and reduce risk. The company is venture-backed, serves major enterprise customers including Fortune 500 firms, and fosters a remote-first, high-trust culture with a focus on intentional action and customer obsession.
Manage calendar, scheduling, and daily priorities.
Act as a communication bridge across teams.
Track contracts, renewals, and key business deadlines.
Attention Economy Club is a fast-growing agency helping eCommerce brands scale through TikTok Shop affiliate partnerships, creator campaigns, backend operations, and performance-driven growth strategies. AEC has built a reputation for helping brands win in one of the fastest-growing channels in eCommerce.
Own the CEO's calendar end-to-end for scheduling, prioritizing, and protecting time for deep work and strategic thinking.
Triage the CEO's inbox and Slack daily, handling correspondence, drafting high-quality external communications, and serving as the primary contact point.
Book and manage complex, multi-city travel, logistics, and expense reconciliation while anticipating complications and maintaining follow-through on commitments.
WellTheory is a digital health company helping people with autoimmune conditions take control of their health through personalized care, nutrition guidance, and ongoing coaching. It is a mission-driven, remote-first startup that has grown 10x in membership and 5x in revenue in the past year, building an AI-forward team in a high-ownership, fast-moving environment.
Help organize tasks, reminders, and priorities for the founders.
Assist with inbox and email management.
Linear Agency Group is a fast-growing performance marketing agency that creates high-converting ad creatives and manages paid media campaigns for some of the world’s fastest-growing eCommerce brands. The environment is friendly and collaborative, offering opportunities for quick growth.
Manage complex executive calendars and meeting coordination.
Support communication across departments and project teams.
Improve administrative and operational processes.
3Pillar Global is a software development company that builds digital products for businesses. While the employee count is not specified, the company seems to have a fast-paced and growing environment focused on innovation.
Manage end-to-end employee lifecycle processes including onboarding, offboarding, and internal transitions
Coordinate and deliver seamless onboarding experiences for new hires
Support day-to-day HR operations, including onboarding, offboarding, and employee lifecycle administration
Netomi is the leading agentic AI platform for enterprise customer experience. They work with global brands to enable agentic automation at scale across the entire customer journey and help enterprises drive efficiency, lower costs, and deliver higher quality customer experiences.
Act as the logistical anchor for the Executive Group (EG), ensuring seamless operations.
Manage complex logistics across multiple time zones and provide high-level administrative support to board committees.
Be a proactive partner to leadership, capable of managing complex logistics across multiple time zones.
Pratham International supports learning innovations for children and youth across the globe. They adapt and spread education solutions pioneered in India to contexts across the global south. They reach millions of children annually through partnerships across ~30 countries.
Manage all employee data within our People systems including onboarding, role changes, promotions, terminations and more.
Own our onboarding and offboarding experiences, partnering closely with IT and Finance.
Support execution of performance reviews, engagement surveys, and company-wide people programs, including coordination, communications, and reporting.
PolicyMe is Canada's leading digital insurance solution. They offer straightforward and affordable financial protection for families, with a remote-first culture attracting top talent across Canada, and they have sold over $10 billion in insurance coverage.
Own the CEO’s calendar and keep priorities aligned with business goals.
Attend key meetings (fully remote) and capture actionable minutes that drive follow-up and execution.
Manage high-volume correspondence across Email, Slack, Asana, and other platforms.
LifeBonder is a social platform built to help people find their true tribe by pairing them with kindred souls who match their energy and values. They encourage real-world connection, from spontaneous meet-ups to deep, lasting friendships that thrive face to face.
Run end-to-end onboarding for new employees and contractors across multiple countries.
Own the employee and contractor lifecycle end-to-end across all countries.
Run 15five for ongoing performance check-ins; ensure cadence completion across the team.
Progress Partners is a fast-growing technology company building and scaling next-generation SaaS and mobile platforms. Their global team of experts collaborates across time zones to deliver category-defining innovations.
Coordinate the execution of in-store and digital advertising campaigns following client approval and contract finalization.
Act as a liaison between clients, sales teams, and internal departments to ensure smooth communication and successful program delivery.
Manage program timelines and ensure all execution materials, approvals, and deliverables are completed according to established deadlines.
Jobgether is a company that uses an AI-powered matching process to ensure job applications are reviewed quickly, objectively, and fairly against the role's core requirements. The system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company.
Partner with the CEO and leadership team to scope roles, manage candidate pipelines, and coordinate interviews and onboarding for new team members.
Act as the point of contact for the CEO and Head of Acceleration for both internal and external stakeholders.
Develop systems and processes to ensure accuracy and efficiency for appointments and various business tasks.
Decile Group aims to transform venture capital into a force for good. They are working to launch 1,000 next-generation venture capital firms by 2025 and reducing barriers of entry for next generation investors.
Schedule complex phone, video and in-person interviews with Recruiters or Hiring Managers.
Execute the offer process, including creating & routing offer letter and presenting offer to candidate.
Cielo is the world's leading Talent Acquisition Partner, delivering a better talent experience through Talent Acquisition, Search, Consulting, and Digital Accelerators™. With a fresh approach, they design and build comprehensive solutions to find and keep talent that elevates clients.