Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements.
Organize priorities, handle inbox management, and support administrative tasks.
Assist with meeting preparation and maintain clear communication on action items.
Our client is a fast-growing, New York-based technology startup building innovative messaging API solutions. They are a small but ambitious company with a culture that values organization, proactivity, and supporting senior leadership in a fast-paced environment.
Manage complex executive calendars, scheduling, and time optimization for senior leaders.
Coordinate domestic and international travel arrangements and prepare executive communications and meeting materials.
Handle sensitive information with discretion, support project coordination, and proactively improve operational workflows.
Jobgether is an AI-powered job matching platform that connects top-fitting candidates with hiring companies. They process applications and share shortlists with employers, who manage final decisions and interviews.
Provide proactive support to the CFO and CEO, managing calendars, travel, and confidential communications.
Coordinate board, investor, and external meetings, ensuring seamless logistics and material preparation.
Assist with financial reporting cycles, team offsites, and cross-functional project coordination.
Apollo.io is the leading go-to-market solution for revenue teams, trusted by over 500,000 companies globally. Founded in 2015, it is one of the fastest growing SaaS companies, raising approximately $250 million and valued at $1.6 billion, backed by top-tier investors.
Support the CFO with day-to-day operational and administrative needs, managing complex calendars and workflows.
Proactively manage inbound requests, prepare briefing materials, and ensure follow-through on action items.
Coordinate travel, events, and team meetings while using AI tools to enhance productivity and maintain relationships.
GitLab is the intelligent orchestration platform for DevSecOps that helps organizations increase developer productivity and improve security. With over 50 million registered users and more than 50% of the Fortune 100 as customers, GitLab fosters a high-performance culture driven by values and continuous knowledge exchange.
Proactively coordinate and engage with leadership in planning events, activities, and calendars managing complex schedules with senior leadership.
Organize sensitive confidential information, manage travel logistics, expense reports, and partner with the EA team for office operations.
Prioritize inclusion equity initiatives and collaborate with property management while maintaining a positive team culture.
Veeam is the Data and AI Trust Company, specializing in helping organizations ensure their data and AI are secure and resilient. Headquartered in Seattle with offices in over 30 countries, they protect over 550,000 customers worldwide.
Manage complex executive calendars, scheduling, and meeting coordination across multiple time zones.
Support cross-functional initiatives from planning through execution, tracking deliverables and timelines.
Draft high-quality internal and external communications and assist with presentations and webinars.
Savvital provides diversified services to small and medium-sized businesses in the international market. The company has a team of educated experts motivated to add real capacity to clients' workdays.
Provides high-level administrative support to the CEO and ELT, including calendar management, travel coordination, and meeting preparation.
Serves as an extension of the CEO, managing follow-ups and tracking action items from leadership meetings to ensure strategic priorities stay on track.
Plans and coordinates company-wide events including All Hands meetings, executive offsites, and strategic planning sessions.
Cyara is the global leader in AI-powered customer experience assurance, helping brands deliver seamless, reliable interactions across voice, digital, messaging, and AI channels. With a global team that values curiosity, collaboration, and continuous learning, Cyara fosters an inclusive culture and competitive benefits.
Support the Executive Assistant in managing complex calendars and scheduling for client-facing teams.
Coordinate domestic travel, expense reports, and reimbursement workflows accurately.
Assist with onsite event logistics, venue research, and provide coverage during absences.
IntusCare builds an end-to-end ecosystem specifically for PACE programs to enhance care coordination and financial performance. As a small tech startup, it empowers teams to improve outcomes for dual-eligible seniors in the US healthcare system.
Owns the search calendar, prioritizes appointments and works directly with partners, clients, and candidates to define the search schedule.
Supports Partners with BD-related scheduling, expense reconciliation and calendar management.
Maintains Thrive database of all search-related candidate and client information and coordinates travel both domestic and international.
True is a global platform of companies that optimizes value creation by placing executive talent, developing business leaders, and using innovative technology. As one of the fastest-growing organizations in the talent advisory space, True has offices in North America, EMEA, and APAC, and was founded on the belief that doing good is the pathway to doing well.
Manage the founder's inbox and calendar, prioritize communications, and protect focus time across multiple time zones.
Support outbound business development in the construction sector, including research, outreach, and CRM management.
Coordinate team operations, track action items, plan offsites, and ensure cross-functional initiatives stay organized.
Frontier is a subsidiary of Fresh Prints, a New York-based, fast-growing, fully remote, 150-person company that helps other companies build their teams abroad. Helm is building AI-powered solutions for the construction industry, operating as an early-stage company that values adaptability, ownership, and strong execution.
Manage complex calendaring and inbox triage for the co-founders, coordinating internal and external meetings.
Coordinate travel for the Growth team and support the People team with interview scheduling and company events.
Own ad hoc administrative tasks across the organization and identify operational gaps proactively.
Jukebox Health partners with health plans to make homes safer for older adults and high-needs populations, combining technology with clinicians and suppliers. The company is a fast-growing healthcare services startup backed by top venture capital firms.
Coordinate and manage calendars for multiple travel advisors.
Schedule client consultations and supplier meetings.
Communicate professionally with clients and team members.
They are a travel company committed to delivering personalized travel planning experiences specializing in luxury vacations, weddings, honeymoons, cruises, and getaways. Their team thrives on organization, service, and a shared love of travel.
Provide business and administrative support to the CTO/CPO, including diary coordination and travel logistics.
Act as the primary point of contact for all internal and external communications with the CTO/CPO.
Lead internal communications and company-wide initiatives within the R&D org.
SmartRecruiters offers a cloud-based global Hiring Success platform that helps teams attract, select, and hire the best talent. The company is a values-driven, global-minded, well-funded tech employer with 4,000 companies worldwide as clients, including brands like Bosch and LinkedIn, and was recognized by Forbes as one of the Best Employers in 2020.
Provide comprehensive executive support and strategic program management to senior leadership in a fast-paced, remote-first environment.
Coordinate cross-functional initiatives, track strategic programs, and ensure accountability across Sales, Marketing, Finance, Product, and People Operations.
Leverage AI, automation, and productivity tools to streamline workflows and improve team effectiveness.
Our partner is a global customer-facing organization that leverages AI and automation to drive operational excellence. They offer a fully remote work environment with a collaborative, transparent, and innovation-driven culture, focusing on professional growth and cutting-edge productivity tools.
Manage complex calendars and schedule travel for 3-4 senior executives.
Serve as first point of contact for internal and external inquiries, prioritizing communications.
Support team in adopting AI-driven workflows to enhance efficiency.
Aledade empowers independent primary care providers to thrive in value-based care. As a public benefit corporation founded in 2014, we've become the largest network of independent primary care in the country, fostering a collaborative, inclusive, and remote-first culture.
Provide personal and business support to a busy U.S.-based physician entrepreneur.
Manage travel arrangements, calendar, appointments, and administrative tasks.
Conduct research and assist with marketing and business development initiatives.
Assist World is a staffing agency that recruits virtual assistants for US-based clients. They offer 100% remote work with perks like birthday bonuses and a monthly raffle, emphasizing flexibility and trust.
Act as the CEO's strategic right hand by managing calendars, drafting high-stakes communications, and capturing key decisions in executive meetings.
Navigate difficult conversations with composure, interface confidently with investors and C-level executives, and protect the CEO's time and focus.
Anticipate problems, solve them independently, and bring structure to chaos in a fast-paced, high-growth environment.
A fast-scaling, high-growth environment focusing on strategic operations and executive support. They are looking for a high-performance Executive Assistant to work directly with the Founder/CEO in a role that combines strategic thinking with operational execution.
Manage complex calendars across multiple time zones, balancing strategic priorities and external commitments.
Proactively prepare leaders for meetings with agendas, materials, and follow-ups to ensure high-impact outcomes.
Handle sensitive information with discretion, coordinate travel and events, and support special projects as needed.
PlayOn powers high school sports through GoFan, NFHS Network, and MaxPreps, giving fans access to games and events. It is a growth-stage company backed by KKR, with a culture built on accountability, collaboration, growth, and fairness.
Serve as the operational backbone of the sales organization, ensuring seamless day-to-day operations while BDRs and Account Executives are traveling and engaging with prospects.
Own the travel infrastructure for the entire sales org, track team performance, collect on stale invoices, and keep the pipeline moving from your home base.
Coordinate closely with Marketing and Sales Leadership to relay field insights and maintain alignment across parties.
Civitech is a public benefit corporation dedicated to creating a fairer and more equitable democracy by building tools and infrastructure to increase civic participation. Founded in 2019, it has over 500 partners including nonprofit organizations and political committees, operates as a remote-first company with a physical hub in Austin, TX, and values diversity and inclusion.
Assist with coordination of event-related scheduling and reservation requests
Communicate with clients to confirm details, timelines, and updates
Maintain accurate records, calendars, and coordination documentation
We are a coordination-focused services company supporting clients with event-related planning, scheduling, and reservation logistics. We are a structured and supportive organization emphasizing organization, communication, and a high-quality client experience.