Source Job

• Support the CFO with day-to-day operational and administrative needs, managing complex calendars and workflows.
• Proactively manage inbound requests, prepare briefing materials, and ensure follow-through on action items.
• Coordinate travel, events, and team meetings while using AI tools to enhance productivity and maintain relationships.

GitLab is the intelligent orchestration platform for DevSecOps that helps organizations increase developer productivity and improve security. With over 50 million registered users and more than 50% of the Fortune 100 as customers, GitLab fosters a high-performance culture driven by values and continuous knowledge exchange.

• Manage complex executive calendars, scheduling, and time optimization for senior leaders.
• Coordinate domestic and international travel arrangements and prepare executive communications and meeting materials.
• Handle sensitive information with discretion, support project coordination, and proactively improve operational workflows.

Jobgether is an AI-powered job matching platform that connects top-fitting candidates with hiring companies. They process applications and share shortlists with employers, who manage final decisions and interviews.

• Maximize executive time by managing multiple complex calendars.
• Thoughtfully arrange domestic and international travel, minimizing business impact.
• Champion company culture by owning all aspects of team gatherings.

Optro is the leading audit, risk, ESG, and InfoSec platform on the market that has surpassed $300M ARR and is continuing to grow. More than 50% of the Fortune 500 leverage their award-winning technology. They are one of the 500 fastest-growing tech companies in North America for the seventh year in a row.

• Manage complex executive calendars and meeting coordination.
• Support communication across departments and project teams.
• Improve administrative and operational processes.

3Pillar Global is a software development company that builds digital products for businesses. While the employee count is not specified, the company seems to have a fast-paced and growing environment focused on innovation.

• Lead end-to-end process improvement initiatives.
• Design and document future-state processes.
• Define and track KPIs to measure the effectiveness of process changes.

They help companies streamline the hiring process. The job posting does not mention company size or culture.

• Provide comprehensive executive support and strategic program management to senior leadership in a fast-paced, remote-first environment.
• Coordinate cross-functional initiatives, track strategic programs, and ensure accountability across Sales, Marketing, Finance, Product, and People Operations.
• Leverage AI, automation, and productivity tools to streamline workflows and improve team effectiveness.

Our partner is a global customer-facing organization that leverages AI and automation to drive operational excellence. They offer a fully remote work environment with a collaborative, transparent, and innovation-driven culture, focusing on professional growth and cutting-edge productivity tools.

• Draft project charters, build and maintain detailed project plans, manage milestones and dependencies, and drive teams through to completion.
• Analyze existing processes for bottlenecks and inefficiencies, then design and implement solutions that reduce cycle times and sharpen operational performance across the organization.
• Develop and maintain SOPs, process flowcharts, and diagrams — partnering with functional SMEs to ensure documentation stays accurate, current, and usable in practice.

Personify Health created a personalized health platform—bringing health plan administration, holistic wellbeing solutions, and comprehensive care navigation together. Their team is on a mission to empower people to lead healthier lives with data-driven solutions that reduce costs while actually improving health outcomes.

• Partner with hiring managers, coordinate candidate outreach and interview scheduling, and maintain records.
• Set up new hires, coordinate welcome communications, maintain records, and manage offboarding.
• Coordinate company-wide events and social programs, and ensure employees are informed and connected.

Copper provides a Google Workspace-native platform to manage the entire client journey for professional services businesses. They are backed by $100 million in funding, growing fast, and building the modern operating system for relationship-led businesses.

• Manage complex executive calendars for C-suite leaders.
• Organize ELT meetings, including agendas and action-item tracking.
• Support communication and coordination across departments and project teams.

3Pillar Global is a software development company. They focus on delivering innovative digital solutions to help businesses achieve their goals.

• Drive enterprise-wide operational improvement and transformation by leading a high-performing team and partnering with operational leaders.
• Develop detailed business cases with financial analysis, ROI projections, and risk assessments to enhance efficiency, scalability, and performance.
• Align with the enterprise change management framework, monitor progress, and ensure value realization across initiatives.

LoanCare is a leading national provider of full-service mortgage loan subservicing, delivering excellence to banks, credit unions, and homeowners since 1991. Backed by the Fortune 500 company Fidelity National Financial, they subservice over 1.8 million loans and foster a culture of integrity, innovation, and collaboration.

• Lead, plan, monitor, and execute cross-functional internal projects from initiation through completion.
• Serve as a project expert across ABS, providing guidance and best practices to teams with varying PM maturity.
• Build, refine, and implement project management toolkits, standards, and methodologies for the PM CoE.

Genus is an agricultural biotechnology pioneer. It is a global FTSE 250 company with over 3,000 employees, headquartered in the UK and listed on the London Stock Exchange. They partner with farmers to transform how we nourish the world, focusing on animal genetics.

• Own the full operating rhythm for your executive: calendar strategy, travel logistics, executive communications, and meeting prep.
• Drive prep for all high-stakes touchpoints including leadership offsites, board reviews, QBRs, and cross-functional alignment sessions.
• Act as the connective tissue between your executive and the broader organization; align stakeholders, track commitments, and close action items.

Pendo was founded in 2013 by former product managers to build a simple way to understand and attack what truly drives product success. They are one of the fastest-growing startups, supported by best-in-class institutions like Battery Ventures, Salesforce Ventures, Spark Capital and Meritech.

• Strategic Sync & Execution: Attend high-profile leadership meetings; capture key decisions, synthesize action items, and drive follow-up to ensure nothing stalls.
• Calendar Optimization: Manage complex, high-velocity calendars for the CSO and EVP of Sales.
• GTM Coordination: Partner with the EVP of Sales to assist in tracking sales performance metrics, preparing for business reviews and executive commit calls, and streamlining communication with the broader sales org.

Glia is the leading AI customer service solution for banks and credit unions, unifying AI and human agents. They value their employees, as proven by their certification as a Great Place to Work, with 98% employee satisfaction and have over 700 financial institutions as clients.

• Drive operational efficiency by identifying automation opportunities and building intelligent systems to reduce manual work.
• Support executive leadership through calendar management, CRM oversight, and high-impact project coordination.
• Implement AI-driven workflows and automation tools to streamline administrative tasks and improve team productivity.

Job Duck connects talented individuals with remote job opportunities with US-based employers. The company has earned the Great Place to Work Certification every year since 2022 and fosters a lifestyle culture where employees have a fantastic time.

• Lead multiple projects simultaneously across departments, delivering on time, within scope, and on budget.
• Own end-to-end project delivery including planning, solution design, budgeting, resource allocation, and risk management.
• Analyze workflows and business processes to identify inefficiencies and translate them into actionable requirements.

INFUSE is a company that helps businesses drive growth through data-driven demand generation and lead generation strategies. They are a global organization committed to a fair human-led hiring process and compliance with data privacy laws.

• Manage complex and frequently changing calendars, meeting schedules, and competing priorities.
• Coordinate meetings, materials, and follow-ups across multiple stakeholders or functions.
• Support cross-functional coordination and communication; act as a key point of contact within the team or function.

Kinaxis is a global leader in modern supply chain orchestration, powering complex global supply chains. With over 2000 employees around the world, they are trusted by renowned global brands to provide the agility and predictability needed to navigate today’s volatility and disruption.

• Serve as a strategic leader and trusted advisor, managing client relationships and driving process improvements to exceed client expectations.
• Collaborate cross-functionally with Operations, Quality, Training, Sales, Client Services, and Implementation teams to enhance service delivery and resolve issues.
• Analyze service trends, lead proactive client meetings, and use data insights to optimize performance and communication.

bswift is a leading benefits administration company that provides cloud-based technology and services to simplify employee benefits for thousands of companies nationwide. The company employs a collaborative, inclusive team and has been recognized as one of Chicago's and the Nation's Best and Brightest Companies to Work For, fostering a culture of excellence, accountability, and superior service.

• Partner with senior leadership to design and implement enterprise strategy and operations.
• Drive planning and execution frameworks with KPI tracking and operational dashboards.
• Coordinate cross-functional initiatives to ensure alignment on priorities and timelines.

This partner company focuses on enterprise strategy and operations consulting. It has a collaborative, mission-driven culture with a global team and offers professional development opportunities.

• Act as the central tracking hub for the SVPs; driving follow-up and follow-through on key initiatives, managing deadlines, and ensuring team accountability.
• Assist the SVPs in building out internal customer success initiatives, organizing project frameworks, and creating/maintaining internal documentation and playbooks for the broader CSM organization.
• Seamlessly manage and optimize complex, fluctuating calendars across multiple time zones for 3 global SVPs, treating schedule alignment as a baseline efficiency standard.

KnowBe4 is the global leader in Human Risk Management, trusted by over 70,000 organizations worldwide to secure their employees and AI agents for over 15 years. They are pioneering a new era of security with AI-powered and market-leading solutions, combining risk intelligence, advanced defenses, and personalized training to help organizations build strong security cultures.

• Support the VP of Business Systems, VP of Support, and VP of Data across scheduling, logistics, communication, and day-to-day execution so priorities stay on track and follow-through is clear.
• Manage complex calendars by vetting requests, prioritizing meetings, proactively managing conflicting calendar times, recommending tradeoffs, ensuring appropriate spacing between meetings and breaks.
• Prepare complete agendas from high-level meeting descriptions and linked materials so leaders are ready for internal and external meetings with the right context and decisions.

GitLab is the intelligent orchestration platform for DevSecOps. More than 50 million registered users trust GitLab to ship better, more secure software faster. The same principles built into our products are reflected in how our team works: they embrace AI as a core productivity multiplier, with all team members expected to incorporate AI into their daily workflows to drive efficiency, innovation, and impact.