Manage administrative operations including recordkeeping, scheduling, and vendor coordination.
Support financial operations tasks such as invoicing, expense tracking, and reporting.
Own project management for initiatives and build back-end systems and workflows.
Kickstart Accounting, Inc. is a growing bookkeeping and accounting firm helping business owners get clarity and confidence in their finances. Our team spans finance, HR, marketing, sales, and admin, all working together to support our clients and each other.
Create, maintain, and audit Budget to Actual documentation for client accounts.
Run routine audits of CSM workflows and administrative tasks to ensure consistency.
Support reporting, dashboards, and operational scorecards for Client Success.
RainFocus provides an event software platform for in-person, virtual, and hybrid events, serving Fortune 500 clients like Adobe and Cisco. The rapidly-growing, well-funded company values employees and builds a disruptive product in a challenging, fun environment.
Provide back-office administrative and organizational support to a growing Amazon DSP operation.
Maintain employee files, audit documentation, spreadsheets, and operational data reports.
Assist with task management, onboarding administration, and general operations as the business expands.
20four7VA is a virtual assistant staffing company that connects offshore independent contractors with clients worldwide. They offer a vibrant community, constant support, and free training.
Manage the Founder's calendar and logistics using Notion, ensuring smooth coordination of meetings, travel, and events.
Drive project execution and track deliverables across teams, capturing action items and following up to close every loop.
Set up tools and systems for the executive team, including AI apps, Slack workflows, and Notion databases.
Goop is a lifestyle platform founded by Gwyneth Paltrow, offering beauty, fashion, food, and curated content. The company has grown from a weekly newsletter to a multi-faceted brand with retail stores, events, and media productions.
Monitor and assist with client email communications using provided templates and information.
Prepare and organize invoice documentation and track payment status in Google Sheets.
Track client matters through established workflows and update HubSpot records.
20four7VA is a staffing agency that connects virtual assistants with clients worldwide. The company supports a vibrant community and offers free training and upskilling opportunities.
Improve Legal's use of GC AI and build scalable workflows for repetitive work.
Own Notion and the company's internal knowledge-management system, improving cross-functional processes.
Direct the day-to-day work of the external IT team and coordinate selected operational projects.
GC AI is the legal AI platform for in-house legal teams, used by 2,000+ companies and 25+ unicorns. The fast-paced, ownership-driven company doubled ARR in six months, raised a $60M Series B, and holds an 80 NPS.
Maintain accurate operational databases, account records, and documentation in accordance with procedures.
Manage assigned work queues, set up agreements, and draft professional consumer correspondence.
Collaborate with stakeholders and vendors, ensuring compliance, confidentiality, and escalation of issues.
CCMR3 specializes in debt recovery solutions with a focus on empathy, integrity, and ethical conduct. The company is a leading firm in the industry, fostering a dynamic, collaborative culture that values teamwork and results-driven performance.
Process invoices end-to-end and reconcile credit card transactions in QuickBooks Online.
Support month-end close, vendor setup, and maintain a clean audit trail.
Communicate clearly with teammates and vendors to resolve payment inquiries.
Kit is an email marketing platform that helps creators grow audiences, automate email marketing, and sell digital products. We are a 100% remote, independent team on a mission to help creators earn $1 billion.
Coordinate recruiting, onboarding, and training schedules while maintaining candidate and performance records.
Support Regional Managers with metrics tracking, coaching documentation, and PIP paperwork.
Monitor live driver orders, manage communications, and improve documentation workflows.
Airspace is a tech-enabled freight forwarder using AI to deliver mission-critical packages like organs and machine parts. With over $140M raised and a global team, Airspace is a fast-growing company recognized as a top startup employer.
Provide day-to-day administrative support to the Technology team, coordinating meetings, calendars, agendas, and follow-ups.
Maintain team documentation, trackers, internal records, and organize project materials and reports.
Support onboarding, offboarding, and communication between Technology and other internal teams.
CerebriOS is a software company building B2B SaaS products that help businesses make better decisions, streamline operations, and get more value from their data. They offer a remote-first working environment and professional development opportunities.
Support the CFO with day-to-day operational and administrative needs, including scheduling, communications, and planning with a bias for speed and accuracy.
Maintain regular in-person availability in San Francisco, CA, and manage complex calendars while proactively handling inbound requests.
Own and improve leadership cadences, prepare agendas, track follow-ups, and coordinate travel and expenses.
GitLab is the intelligent orchestration platform for DevSecOps, enabling organizations to increase developer productivity and accelerate digital transformation. More than 50 million users and over 50% of the Fortune 100 trust GitLab, which fosters a high-performance culture driven by values and continuous knowledge exchange.
Manage submission workflows to ensure timely peer review and resolve vendor or colleague queries professionally.
Troubleshoot manuscript and system issues, proactively raising data-driven recommendations for process improvements.
Serve as daily liaison with vendors, monitoring performance against KPIs and contributing to operational projects.
PLOS is a catalyst in open science, reimagining models to meet open science principles and removing barriers in knowledge sharing. The organization is supported by a global in-house team and values diverse perspectives to create a more equitable system of scientific knowledge.
Provide high-level administrative and coordination support to the CEO and Executive Director.
Maintain action trackers, follow up with stakeholders, and support client onboarding.
Coordinate administrative and financial follow-ups and ensure business information remains organized.
They are a growing security and technology-focused company committed to delivering reliable solutions and exceptional service. They are seeking an organized professional to strengthen executive coordination and administrative processes.
Coordinate departmental projects and strategic initiatives, maintaining project plans, workback schedules, and action logs.
Document current workflows, identify bottlenecks, and recommend process improvements to increase efficiency.
Develop SOPs, templates, toolkits, and resources while supporting knowledge management and gap analysis.
The American Heart Association is a voluntary health organization dedicated to fighting heart disease and stroke. Founded in 1924, it is a large non-profit with a culture focused on work-life harmonization and professional development.
Support daily administrative activities and routine operational tasks for the department.
Assist with preparing reports, spreadsheets, and documentation while participating in meetings and projects.
Develop organizational and communication skills by working alongside experienced professionals in a remote environment.
Jobgether is an AI-powered job matching platform that connects candidates with hiring companies through a fair and efficient process. It partners with various employers to offer diverse opportunities across industries.
Manage the customer service team, handle escalations, refunds, and improve SOPs and FAQs.
Oversee inventory levels, restock forecasts, logistics, and factory coordination.
Maintain the Shopify store, update SKUs, manage Notion, and report weekly KPIs.
Wing Assistant is a one-stop shop helping companies build world-class teams and automate operations. The company fosters an inclusive, supportive culture with fully remote roles and opportunities for growth.
Support vacation rental back-end operations, administrative workflows, reservations support, maintenance coordination, and process execution.
Work confidently across systems such as Guesty, Breezeway, Google Sheets, and Notion.
Troubleshoot issues independently, manage spreadsheets, and maintain strong accuracy and organization.
Extenteam is an AI-driven operations platform for short-term rental property management, headquartered in Miami and founded in 2021. We handle guest communication and daily operational workflows for 80,000+ properties, pairing AI with a shared-services team of hospitality-trained specialists.
Manage the agency owner's inbox, calendar, and administrative tasks with attention to detail.
Prepare manual reports from internal systems and maintain trackers for leads and follow-ups.
Learn and support workflows across CRM tools while documenting processes and SOPs.
Scale Army Careers provides remote executive support staffing for U.S.-based clients. This contractor role supports an established insurance agency with an 18-person team and a long-standing market presence.
Enter, update, and maintain information in spreadsheets and internal systems
Organize digital documents and records
Bilgewater Group is a Chicago-based diversified services company with two core divisions: food service and care. Founded in 2003, we operate a network of quick-service locations and serve thousands of customers daily.
Reconcile transaction and settlement records across internal systems and payment providers.
Monitor merchant settlements and investigate missing, delayed, or incorrect payments.
Prepare Statements of Account and support month-end reporting and financial discrepancy resolution.
Qlub provides a payment platform that lets restaurant guests scan a QR code to pay instantly, eliminating wait times and friction. Backed by Mastercard and Mubadala with $72M raised, it is a fast-scaling fintech operating across multiple markets with a rapidly growing team.