Manage executive calendars and priorities to align leadership time with strategic initiatives.
Coordinate leadership and board meetings by preparing agendas and follow-up items.
Support executive communications by drafting correspondence and triaging requests.
Patriot is a growth-focused national insurance services firm that partners with employee benefits and property and casualty agencies across the United States. With over 2,100 employees in 150+ locations across 45+ states, they maintain a collaborative culture where each agency preserves its own identity.
Manage complex calendars, meetings, and scheduling across multiple time zones.
Handle inboxes, correspondence, and executive communications with professionalism.
Coordinate travel, prepare documents, and track priorities to ensure nothing falls through cracks.
Your Startup Operations is a boutique agency providing operational services to small businesses in the US. They are a small team that values solution-focused thinking, curiosity, ownership, resourcefulness, and excellence.
Provide administrative support to the Executive Director of Data Hub and Analytics, including calendar management, meeting coordination, and document preparation.
Organize and maintain electronic files, track deadlines and deliverables, and support documentation for Data Hub initiatives.
Serve as a coordination point between the Executive Director and stakeholders, assisting with communication and event logistics.
Prairie View A&M University is a public land-grant university offering baccalaureate, master's, and doctoral degrees through nine colleges and schools. It has an enrollment of over 8,500 students and is dedicated to excellence in teaching, research, and service.
Manage complex calendars and schedule appointments for VP-level leadership.
Arrange travel and maintain expense reports to ensure compliance with company procedures.
Draft correspondence and assist with new hire setup and internal tools.
ServiceNow is the AI control tower for business reinvention, helping 85% of the Fortune 500 work smarter with its AI platform. The company fosters an AI-native culture where technology and talent unite.
Provide strategic executive support by managing calendars, preparing meeting materials, and tracking action items for senior leaders.
Coordinate end-to-end travel booking, event planning, and office management across multiple U.S. locations.
Own expense reporting and compliance, proactively anticipating needs to connect priorities across stakeholders.
Goodway Group is an independent, remote-first media and marketing services firm with a 90-year history and teams in the U.S. and the UK. The company has won multiple awards for being a best place to work, and its diverse team is 70% female.
Manage the Principal's calendar, communications, and correspondence across time zones with full autonomy.
Anticipate needs, identify gaps, and build systems proactively without being asked.
Coordinate travel, expenses, and special projects while maintaining the highest level of discretion.
Di Rezze Family Office is a private family office managing the affairs of a high-net-worth family. The team values execution discipline, critical thinking, and ownership mentality, operating in a fast-paced remote environment.
Manage complex calendars and competing priorities for executive leadership, anticipating needs proactively.
Coordinate travel, events, and budgets end-to-end while streamlining business operations.
Lead communication and meeting prep, handling sensitive materials with confidentiality.
GoGuardian builds award-winning K-12 learning solutions that promote effective teaching, equitable engagement, and student safety. They are a remote, mission-driven team of diverse employees focused on improving learning environments, with an inclusive culture where people love their colleagues.
Provide exceptional executive support including calendar management, meeting coordination, travel logistics, and communications for the CEO and CFO.
Leverage AI-enabled tools and workflows to streamline information flow, automate repetitive tasks, and ensure executives have seamless access to context.
Own meeting preparation and follow-through by organizing agendas, capturing decisions, and surfacing action items to maintain continuity across the executive team.
We are a modern, AI-native company seeking an exceptional Executive Assistant to support our CEO and CFO. We operate with an increasingly AI-native technology ecosystem and value transparency, authenticity, and curiosity in our culture.
Expertly manage complex executive calendars across multiple time zones, proactively resolving conflicts and ensuring optimal prioritization.
Lead planning, coordination, and execution of virtual and in-person events, including off-sites and conferences, managing logistics and vendor relationships.
Act as a strategic partner to executive leadership, influencing priorities, managing cross-functional projects, and ensuring alignment across global teams.
Atlassian is a software company that helps teams collaborate through products like Jira and Confluence. They have a large global workforce and a culture of empowering teams, with over 80 Executive Assistants in the Leadership Operations team.
Proactively manage executive calendars and coordinate meetings across multiple US time zones.
Screen, organize, and prioritize executive inboxes, drafting professional correspondence.
Prepare meeting agendas, track deliverables, and follow up with team leads to drive accountability.
Frontier is a subsidiary of Fresh Prints that helps companies grow full-time, cross-functional teams abroad. They are a fully-remote, 380-person company with a focus on hiring smart people and placing them in top companies.
You will provide administrative assistance, draft communications, and manage complex calendars for the President and Senior Leadership Team.
You will coordinate travel arrangements, organize events and meetings, and maintain corporate records.
You will support special projects under the Head of Project Management and ensure key deadlines are met.
We are a global Femtech company building seamless women’s health journeys that connect digital platforms with offline care. With 200+ staff and $40M revenue, we are a diverse, scalable business proving purpose and profit can grow together.
Manage calendars, coordinate travel, and prepare executive-level communications.
Act as a barometer for executives, routing correspondence and following up on issues.
Maintain confidentiality, manage office operations, and assist with training coordination.
Gilbane is a Top-10 ENR Contractor and family-owned construction management firm that has been shaping communities since 1870. With 45 offices, they are dedicated to building a diverse, inclusive workplace and offer extensive training through Gilbane University.
Proactively manage a complex executive calendar, coordinating internal and external meetings.
Prepare executive presentation materials, briefs, and agendas for staff meetings and town halls.
Coordinate extensive travel itineraries and manage onsite operations for leadership events.
Bounteous is a global AI services firm that helps enterprises design, build, and scale AI-driven products and processes. With over 5,000 team members worldwide, Bounteous delivers AI that sticks and is backed by New Mountain Capital, fostering a culture of innovation and business building.
Manage complex travel, expenses, and special events for your executives.
Partner with executives to understand priorities and manage complex calendars.
Drive accountability for team initiatives and plan end-to-end offsites.
Twilio delivers innovative communication solutions to hundreds of thousands of businesses and empowers millions of developers worldwide. They are a remote-first company with a strong culture of connection and global inclusion.
Manage and maintain calendars for two principals and coordinate meetings across multiple commitments.
Monitor executive inboxes, triage emails, and draft routine correspondence.
Prepare documents, maintain digital files, and handle administrative support tasks.
The company supports a high-touch luxury real estate advisory practice serving clients in the Las Vegas market. The team works with high-value residential clients and operates with a strong emphasis on professionalism, responsiveness, discretion, organization, and exceptional client service.
Provide complex administrative support for R&D executives, coordinating calendars, meetings, travel, and expenses.
Create presentations and correspondence; handle confidential information and support R&D projects.
Prioritize competing activities, maintain deadlines, and represent R&D leadership with external stakeholders.
Erasca is a clinical-stage precision oncology company focused on discovering and developing medicines that target the RAS/MAPK pathway in cancer. The company maintains a casual, collaborative, and fun culture while striving to erase cancer.
Work directly with the Founder to run inbox, calendar, meeting prep, and organizational tasks.
Partner with the People team on contracts, admin, candidate screening, and culture-building.
Handle marketing content coordination and jump on new ideas as they come.
We're one of the fastest-growing Shopify Retention Agencies, helping brands thrive through retention marketing. We've doubled our headcount in the last 4 months to a team of 50, and we're a remote-first company with a driven, positive culture.
Provide high-level executive support and special project management to the Executive Leadership Team. - Drive enterprise operating rhythms, including weekly meetings, monthly reviews, and quarterly planning cycles. - Lead cross-functional initiatives and ensure alignment across teams on priorities and deliverables.
Parallel is a multi-state cannabis company operating in Florida, Massachusetts, and Texas, owning brands like Surterra Wellness, NETA, and Goodblend. They are a growing, fast-moving organization with a collaborative culture and a focus on well-being.