Manage written and digital records, including data entry and document management.
Coordinate and manage calendars, schedules, and appointments across different time zones.
Provide administrative support to the recruiting team, including managing the ATS, sourcing, LinkedIn outreach, email outreach, appointment setting, and interviewing candidates.
Manage day-to-day scheduling and group meeting coordination across time zones and stakeholders.
Own inbox/calendar follow-ups, meeting confirmations, and logistical coordination.
Triage and escalate scheduling requests that meet the complexity threshold.
Polygon Labs is a software development company building and developing a network of aggregated blockchains via the Agglayer, secured by Ethereum. As public infrastructure, the Agglayer will bring together user bases and liquidity for any connected chain, and leverage Ethereum as a settlement layer.
Manage the executive's calendar and schedule appointments.
Draft emails, letters, memos, and other correspondence.
Make travel arrangements, including booking flights and hotels.
Willow is a telehealth company focused on weight loss, offering personalized care and science-backed solutions. By combining expert medical guidance with convenient home delivery, Willow helps patients achieve sustainable results. We are a diverse and global team.
Create monthly driver rankings and send recognition announcements.
Manage end-to-end driver recruiting via ATS platforms, including posting jobs and screening.
Ensure new hires are set up correctly in payroll and manage onboarding steps.
20four7VA connects offshore independent contractors with clients worldwide, focusing on developed markets. They aim to improve business efficiency for clients through task-specific services delivered by qualified contractors.
Coordinate and facilitate leadership meetings, sales planning sessions, and quarterly business reviews.
Lead cross-functional special projects that require planning, coordination, and organization.
Webflow is building the world’s leading AI-native Digital Experience Platform as a remote-first company built on trust, transparency, and a whole lot of creativity. They empower teams to design, launch, and optimize for the web without barriers.
Manage the Founder’s email inbox, flag urgent items, and draft responses.
Track weekly hours for manufacturing and shipping teams using Rippling.
Consolidate customer support tickets to identify trends and improvement areas.
They are a rapidly growing pet treat manufacturer specializing in high-quality, chemical-free dog and cat treats. As the company grows, they are looking for a high-level operational partner who can help organize the “chaos” of a fast-moving environment and act as the connective tissue between leadership, operations, and production teams.
Track action items, maintain documentation, coordinate across teams, and ensure deadlines are met.
Be proactive, structured, and comfortable operating independently in a fast-moving, cross-functional environment.
Support the Head of Operations and CEO as a project coordination and operations partner.
They are a globally distributed, remote-first company with over 70 team members worldwide and more than 15 years of experience operating remotely. The business supports luxury and high-end brands through technology-enabled manufacturing and e-commerce solutions.
Support Directors in organizing and maintaining business tax and financial documentation.
Maintain accurate financial ledgers and reconcile transactions.
Manage Directors’ calendars and coordinate meetings/travel.
In All Media is an international media group with entities in the UK and the US. They are expanding their administrative structure and hiring an Executive Assistant to support their Directors, ensuring accuracy, continuity, and efficiency across international entities.
Schedule appointments, plan meetings, and maintain calendars.
Coordinate internal and external meetings, including customer engagements.
Arrange all travel, including international trips, and support with travel documents.
ServiceNow, founded in 2004, provides AI-enhanced technology to over 8,100 customers, including 85% of the Fortune 500®. They offer a cloud-based platform connecting people, systems, and processes to empower organizations. ServiceNow aims to make the world work better for everyone.
Act as the right hand for all administrative and operational tasks, helping save time and resources
Manage and organize email inboxes and calendars, prioritizing calls and scheduling travel
Proactively follow up with timely reminders and to-do lists
Jobgether is a company that helps connect individuals to jobs. They use an AI-powered matching process to ensure applications are reviewed quickly, objectively, and fairly against the role's core requirements.
Organize digital files and shared drives into a structured system.
Schedule and manage workshops using platforms like Eventbrite.
Assist with promoting workshops and resources through social media.
20four7VA connects offshore independent contractors with clients worldwide, focusing on developed markets. They aim to improve business efficiency and enhance service delivery through task-specific services.
Perform accurate data entry into the client’s medical billing system.
Post all insurance payments, invoices, and billing adjustments for assigned accounts.
Conduct audits and coding reviews to ensure accuracy and compliance.
20four7VA connects offshore independent contractors with clients worldwide, focusing on developed markets. They aim to improve business efficiency by providing high-quality, task-specific services through qualified contractors.
Handle customer communication via email and text messaging.
Coordinate and update schedules, assigning field teams to jobs.
Track operational information and maintain clean, accurate records.
Inside Out matches people with roles that fit their skills, career goals, and lifestyle. They provide guidance and support at every step of the hiring process to help people take the next step in their remote career.
Store and organize documents and files, perform data entry.
Research products, purchase goods, secure samples, and manage CRM.
Coordinate team calendars, manage scheduling, and respond to emails.
Jobgether uses an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. The system identifies the top-fitting candidates and shares this shortlist with the hiring company.
Schedule interviews, meetings, and assessments between candidates, recruiters, and hiring teams across multiple time zones.
Maintain accurate, up to date candidate records in the Applicant Tracking System.
Prepare offer letters and employment contracts and issue them via DocuSign, tracking signatures and completion.
SmartRecruiters is the Recruiting AI Company that transforms hiring for the world’s leading enterprises. As an SAP company, it delivers an AI-powered hiring platform that automates and optimizes the entire talent acquisition process. They foster a collaborative and inclusive work environment.
Assist with virtual and in-person board meetings, including scheduling and logistics.
Provide administrative support to remote executives and directors, managing calendars and travel.
Support operational tasks such as CRM data entry and software procurement.
Industrious Labs aims to instigate policies and empower individuals to revolutionize industries for climate, justice, and job improvements. They focus on reducing emissions and ensuring industry accountability to communities and workers, operating with a pro-Black and anti-racist culture.
Create and send statements, track payments, and record expenses.
Conduct data entry, including preparing lead lists and meeting minutes.
Synthesize data into cohesive reports and presentations.
Jobgether is a company that uses AI-powered matching process to ensure applications are reviewed quickly, objectively, and fairly against role's core requirements. They identify the top-fitting candidates and share this shortlist directly with the hiring company; the final decision is managed by their internal team.
Support client intake, case administration, and calendaring.
Assist with filings, discovery organization, and billing support.
Maintain client communication and handle confidential information.
20four7VA connects offshore independent contractors with clients worldwide, particularly in developed markets. They offer various open roles, free training, and a supportive community for virtual assistants.
Manage the Growth Lead’s inbox by prioritizing messages and organizing threads.
Prospect and identify target leads based on ideal customer profiles using LinkedIn and other tools.
Assist with setting up and executing email campaigns and event invitations.
Frontier is a subsidiary of Fresh Prints, a New York-based, fast-growing, fully remote, 150-person company with most of our team in India and the Philippines. Frontier helps companies grow full-time, cross-functional teams abroad by hiring smart people and placing them into the best companies.
Support the HR Director by taking ownership of day-to-day people operations and administrative HR workflows.
Reduce manual oversight, maintain clean and reliable HR data, and execute recurring HR workflows with precision and consistency.
Be the go-to person for onboarding, offboarding, benefits coordination, HR tracking, and routine HR communications.
WeAssist is a dynamic recruiting firm focused on creating fair opportunities in the business world. With a team of over 120 Outsourced Professionals, We help US businesses find skilled remote workers and connect these workers with good employers.
Maintain accurate and up-to-date financial records.
Track incoming payments and outstanding invoices.
Track bills, expenses, and vendor payments.
We are seeking a Finance Assistant. We maintain accurate and up-to-date financial records, categorize transactions, and reconcile bank and credit card statements, offering general finance support.