Track action items, maintain documentation, coordinate across teams, and ensure deadlines are met.
Be proactive, structured, and comfortable operating independently in a fast-moving, cross-functional environment.
Support the Head of Operations and CEO as a project coordination and operations partner.
They are a globally distributed, remote-first company with over 70 team members worldwide and more than 15 years of experience operating remotely. The business supports luxury and high-end brands through technology-enabled manufacturing and e-commerce solutions.
Coordinate and facilitate leadership meetings, sales planning sessions, and quarterly business reviews.
Lead cross-functional special projects that require planning, coordination, and organization.
Webflow is building the world’s leading AI-native Digital Experience Platform as a remote-first company built on trust, transparency, and a whole lot of creativity. They empower teams to design, launch, and optimize for the web without barriers.
Support the team’s conference registration efforts; build partner-event invite lists; support planning for on-site activations.
Support digital/social scheduling, trafficking, publishing, and performance tracking; Produce digital graphics as needed.
Support campaigns for custom events as well as flagship events (TED2026 in April); Support weekly reporting on campaign performance and registration numbers
TED's mission is to discover and spread ideas that spark imagination, embrace possibility, and catalyze impact. The organization welcomes people from every discipline and culture who seek a deeper understanding of the world and connection with others.
Organize, clean up, and maintain internal digital files and folders
Create consistent, professional client communications across all stages of the financing process
Develop and maintain standardized templates and internal documents
We are looking for a highly organized, reliable Business Assistant to support a growing US-based financing company. This role focuses on operations efficiency, document standardization, client communication, data tracking, and light marketing support.
Coordinate with event hosts to confirm virtual event logistics and technical needs.
Support live events by managing chat, assisting speakers, and running promotions.
Maintain event listings to ensure accuracy across platforms; execute repeatable processes.
Leland is dedicated to making expertise accessible, connecting people with coaching, content, and courses to achieve ambitious career and education goals. Since 2021, they've assisted many individuals, secured $19M in funding, and emerged as an educational and career coaching leader.
Manage and execute social media strategy across platforms.
Build and manage email campaigns in ActiveCampaign.
Develop and follow a consistent posting schedule to drive engagement.
20four7VA connects offshore independent contractors with clients worldwide, focusing on developed markets. They aim to improve business efficiency, enhance service delivery, and support operational functions through high-quality, task-specific services rendered by qualified contractors.
Execute all event logistics including venue coordination, vendor communication, shipping/deliveries, set-up, on-site support, and breakdown.
Source and manage event gifting from ordering through fulfillment and shipment to attendees.
Conduct NYC venue site visits and maintain organized event calendar with all logistics details.
Aspire.io is the world’s first word-of-mouth commerce platform. They leverage your brand’s ambassadors, influencers, affiliates, customers, user-generated content, and social ads to accelerate marketing results. They are a scaling company that values diversity, and works with high-growth ecommerce companies.
Support senior leaders and team and serve as a flexible resource across Medical Affairs projects.
Manage schedules, including calendar management, meeting scheduling, travel arrangements and expenses.
Assist with the preparation of presentations, and other materials as needed.
Mineralys Therapeutics is a clinical-stage biopharmaceutical company focused on developing medicines to target hypertension and related comorbidities. Mineralys is a fully remote company with employees working collaboratively.
Manage the executive's calendar and schedule appointments.
Draft emails, letters, memos, and other correspondence.
Make travel arrangements, including booking flights and hotels.
Willow is a telehealth company focused on weight loss, offering personalized care and science-backed solutions. By combining expert medical guidance with convenient home delivery, Willow helps patients achieve sustainable results. We are a diverse and global team.
Manage calendars and inboxes, prioritizing high-impact activities.
Coordinate leadership meetings and facilitate effective information flow.
Lead cross-functional projects to enhance departmental efficiency.
Jobgether uses an AI-powered matching process to ensure candidate applications are reviewed quickly, objectively, and fairly against the role's core requirements. Final hiring decisions are ultimately made by humans.
Ensure the CTO is aligned and focused on the highest-impact priorities.
Provide strategic and operational support to the CTO, helping coordinate complex initiatives.
Partner with the CTO to proactively identify trade-offs, decision points, and escalation paths.
1Password is building the foundation for a safe, productive digital future. They are ensuring every identity is authentic, every application sign-in is secure, and every device is trusted. They have over 180,000 businesses and take a human-centric approach in everything from product strategy to user experience.
Act as the right hand for all administrative and operational tasks, helping save time and resources
Manage and organize email inboxes and calendars, prioritizing calls and scheduling travel
Proactively follow up with timely reminders and to-do lists
Jobgether is a company that helps connect individuals to jobs. They use an AI-powered matching process to ensure applications are reviewed quickly, objectively, and fairly against the role's core requirements.
Lead, plan, coordinate & execute virtual, hybrid, and in-person events aligned with company objectives.
Develop and recommend the budget, event marketing plans and objectives and manages within those approved plans.
Collaborate with marketing and sales teams to ensure events are deployed across all channels.
Camunda is the leader in enterprise agentic automation, orchestrating complex business processes, including high-value knowledge work, across agents, people, and systems. As a fully remote, global company, they’re rewriting the rules of modern business and growing fast, looking for top talent to join their team.
Assist in the preparation of detailed event documentation.
Help manage event RSVPs, guest confirmations, check-in tools, and data for post-event analytics.
Track administrative follow-ups such as maintaining records of contracts and documentation for vendors, and shipping logistics.
Axios is a media company providing trustworthy, award-winning news content. They value diversity and inclusion and are committed to making hiring decisions based solely on qualifications and merit.
Schedule and manage social media posts using Metricool or similar tools.
Repurpose existing graphic templates into multiple social media content variations.
Assist with social engagement (comments, community interaction) to support visibility and consistency.
20four7VA connects offshore independent contractors with clients worldwide, particularly in developed markets. They focus on providing high-quality, task-specific services to improve business efficiency and support operational functions.
Provide administrative support to the CEO, including calendar management and travel coordination.
Drive Builders-in-Residence operations, including onboarding and rotation scheduling.
Support hiring operations across the portfolio, including interview and offer logistics.
Shaper is scaling quickly, and our portfolio companies are scaling even faster. They aim to create leverage for the CEO while helping run the operating and talent infrastructure that supports Shaper’s investments.
Coordinate internal and external meetings, including staff meetings and virtual meetings.
Handle all travel arrangements (flight, hotel, car) both domestically and internationally.
Provide onboarding support for new hires and new vendors, managing help desk requests as needed.
ServiceNow's cloud-based platform connects people, systems, and processes to empower organizations. They bring innovative AI-enhanced technology to over 8,100 customers, including 85% of the Fortune 500®.
Build structured agendas and facilitate client meetings.
Draft client recaps, status updates, and strategic briefs.
Develop client presentations and documents from outlines and templates.
We are a growth marketing consultancy that partners with fast-scaling brands and acts as a fractional marketing team and strategic advisor. We help clients solve their most critical marketing challenges by leveraging AI, data, and creative strategy to provide end-to-end marketing solutions.
Support ongoing PX initiatives with scheduling, logistics, tracking, and documentation.
Draft and publish internal messages, event invites, reminders, and updates.
Coordinate logistics for meetups, offsites, gifting, and celebrations.
Turing, based in San Francisco, is the world’s leading research accelerator for frontier AI labs and a trusted partner for global enterprises looking to deploy advanced AI systems. Recognized by Forbes and Fast Company, Turing’s leadership team includes AI technologists from Meta, Google, Microsoft, Apple, Amazon, McKinsey, Bain, Stanford, Caltech, and MIT.
Support ticketing setup and ongoing maintenance for live events.
Create and maintain public-facing venue pages using CMS/WYSIWYG web editing software.
Support the Systems & Ticketing team with day-to-day administrative and operational requests.
We are a fast-growing global entertainment company ($14M revenue, 60+ team members) creating immersive experiences that drive real social change. We're ambitious, creative, and impact-driven, blending art, technology, and storytelling to deliver world-class experiences.