Source Job

• Translate event briefs into task lists, timelines, checklists and keep them up to date.
• Coordinate with vendors (venues, catering, printing, AV, merch): request quotes, confirm details, track delivery.
• Maintain and promptly update event schedules and agendas; communicate changes to stakeholders.

Gcore provides infrastructure and software solutions for AI, cloud, network, and security, powering everything from real-time communication and streaming to enterprise AI and secure web applications. They are a global team of 550+ professionals building infrastructure and software that supports the entire digital ecosystem.

• Strategically manage calendars & inboxes, prioritizing high-impact activities.
• Coordinate leadership meetings and track key deliverables.
• Lead cross-functional special projects like team offsite event planning.

Webflow is a Website Experience Platform (WXP) that empowers modern marketing teams to visually build, manage, and optimize stunning websites. From independent designers and creative agencies to Fortune 500 companies, millions worldwide use Webflow to be more nimble, creative, and collaborative. They are a dynamic, forward-thinking company committed to fostering an inclusive, collaborative work environment.

• Assist in the preparation of detailed event documentation.
• Help manage event RSVPs, guest confirmations, check-in tools, and data for post-event analytics.
• Track administrative follow-ups such as maintaining records of contracts and documentation for vendors, and shipping logistics.

Axios is a media company providing trustworthy, award-winning news content. They value diversity and inclusion and are committed to making hiring decisions based solely on qualifications and merit.

• Support ongoing PX initiatives with scheduling, logistics, tracking, and documentation.
• Draft and publish internal messages, event invites, reminders, and updates.
• Coordinate logistics for meetups, offsites, gifting, and celebrations.

Turing, based in San Francisco, is the world’s leading research accelerator for frontier AI labs and a trusted partner for global enterprises looking to deploy advanced AI systems. Recognized by Forbes and Fast Company, Turing’s leadership team includes AI technologists from Meta, Google, Microsoft, Apple, Amazon, McKinsey, Bain, Stanford, Caltech, and MIT.

• Support the CMO with administrative tasks and ensure seamless communication across the organization.
• Maintain project momentum by tracking progress, holding owners accountable, and overseeing weekly meetings.
• Assist with contract preparation, invoice tracking, and data maintenance for marketing software and tools.

Aztec aims to add privacy to Ethereum through cutting-edge math and engineering, building a Layer 2 with private smart contracts.

• Plan, coordinate, and execute a wide range of events aligned with company objectives.
• Manage event logistics including venue procurement, entertainment, dining arrangements, and transportation.
• Collaborate with sales and marketing teams to identify opportunities for increasing owner participation.

Jobgether uses an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company.

• Coordinate logistics for diverse events, ensuring seamless execution and adherence to brand standards.
• Manage on-site logistics, including equipment, catering, and venue bookings.
• Develop event materials such as presentations, signage, and promotional items while upholding brand integrity.

Roo is on a mission to empower animal healthcare professionals with opportunities to earn more and achieve greater flexibility in their careers and personal lives. Roo has built the industry-leading veterinary staffing platform, connecting Veterinarians, Technicians, and Assistants with animal hospitals.

• Build, manage, and lead BPM-hosted and sponsored events in priority geographies.
• Plan, organize, and execute a variety of in-person events and sponsorships.
• Partner with firm leadership to set event goals, strategies, and ensure cross-functional alignment.

BPM strives to be their best selves and asks questions that lead to innovation. Their entrepreneurial spirit drives them to see and do things differently, making BPM a place where everyone feels welcome and valued.

• Strategically manage calendars & inboxes, effectively prioritizing high-impact activities.
• Coordinate and facilitate leadership meetings, sales planning sessions, and quarterly business reviews.
• Lead cross-functional special projects that require planning, coordination, and organization.

Webflow is building the world’s leading AI-native Digital Experience Platform as a remote-first company built on trust, transparency, and a whole lot of creativity. They empower teams to design, launch, and optimize for the web without barriers.

• Manage calendars and inbox tasks, coordinate meetings, and handle confidential information with discretion.
• Coordinate and facilitate leadership meetings and quarterly business reviews across time zones.
• Lead cross-functional projects and events, ensuring effective planning and execution.

We are currently looking for a Remote Executive Assistant, Engineering. In this role, you will act as a vital strategic partner to senior executives in the Engineering department, ensuring streamlined communication and operational efficiency.

• Provide full-spectrum event-planning support for the annual YIMBYtown conference.
• Provide logistical and other event-planning support for WNN regional gatherings.
• Implement practices, policies, and guidelines to ensure that events are equitable, inclusive, and accessible.

The Welcoming Neighbors Network (WNN) is America’s only national network of independent state and local pro-housing advocacy organizations powering the most effective pro-housing organizations and policy campaigns in the country. Comprising 60 member organizations across 32 states – plus a prospective member and partner network extending further still.

• Manage complex calendars across time zones, ensuring alignment with strategic priorities.
• Plan and coordinate complex domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Coordinate leadership meetings, offsites, dinners, and executive events.

Fleetio is a modern software platform that helps thousands of organizations around the world manage their fleet operations. They raised $450M in Series D in June of 2025 and are on an exciting trajectory as a company and a proud founding member of the Rails Foundation!

• Schedule meetings and maintain complex calendars.
• Draft emails, presentations, and reports.
• Arrange travel and assist with new hire setups.

ServiceNow is a global market leader providing innovative AI-enhanced technology. They serve over 8,100 customers, including 85% of the Fortune 500, with an intelligent cloud-based platform connecting people, systems, and processes.

• Assist clients with planning support and coordination of booking details.
• Provide excellent customer service through email, phone and messaging.
• Maintain accurate client and booking notes within our systems.

Destination Knot is seeking a detail-oriented and service-focused Client Services Coordinator to support clients with planning assistance, booking coordination, and general customer care.

• You will be interfacing with user research participants and customers.
• You'll coordinate and schedule a high volume of user research participant interviews.
• You’ll collaborate closely with researchers to keep studies on track and on time.

Notion helps you build beautiful tools for your life’s work and provides one place for teams to get everything done, seamlessly connecting docs, notes, projects, etc.

• Assign, track, and manage deliveries for an assigned portfolio of client accounts
• Dispatch contracted drivers accurately and on time, aligned with team performance goals
• Monitor live deliveries and make proactive, real-time adjustments to improve outcomes

Sharebite is a food ordering platform for companies to feed their employees, combating food insecurity by donating a meal for every order placed with local partners. The firm has donated over 15 million meals and has been recognized as Inc. Magazine's Best in Business.

• Coordinate and schedule interviews across multiple teams and time zones.
• Conduct initial candidate screenings to assess fit, professionalism, and communication.
• Keep candidate pipelines up to date in our ATS (Recruiterflow).

We’re hiring a Recruitment Coordinator to help drive high-volume hiring across our operations and support teams.

• Own North American Industry Event Strategy & Planning
• Manage Tradeshow Execution & Logistics
• Ensure Excellent Collaboration & Communication

StarRez is the global leader in student housing software, providing innovative solutions for on and off-campus housing management, resident wellness and experience, and revenue generation. With offices in the United States, Australia, the UK, and India, StarRez blends the robust capabilities of a global organization with the personalized care and service of a trusted partner.

• Coordinate scheduling and reservation requests following established processes.
• Communicate with clients to confirm details, provide updates, and address general inquiries.
• Maintain accurate records, calendars, and reservation documentation.

Destination Knot supports individuals and organizations with scheduling, reservations, and service-related logistics. They focus on clear communication, organized workflows, and delivering a consistent, high-quality client experience.

• Architect physical and virtual presence.
• Design experiences that capture the imagination of the developer community.
• Manage end-to-end logistics for large-scale trade shows and field events.

Runpod is pioneering the future of AI and machine learning, offering cutting-edge cloud infrastructure for full-stack AI applications.