Manage complex calendaring and inbox triage for the co-founders, coordinating internal and external meetings.
Coordinate travel for the Growth team and support the People team with interview scheduling and company events.
Own ad hoc administrative tasks across the organization and identify operational gaps proactively.
Jukebox Health partners with health plans to make homes safer for older adults and high-needs populations, combining technology with clinicians and suppliers. The company is a fast-growing healthcare services startup backed by top venture capital firms.
Provide administrative support and project coordination within the Clinical Studies Team, managing calendars, meetings, and project communications.
Track project progress using management tools, monitor deadlines, and generate status reports for leadership.
Coordinate with internal teams and external stakeholders to ensure timely follow-up, meeting logistics, and consistent professional messaging.
The American Heart Association, founded in 1924, is a nonprofit focused on reducing cardiovascular disease deaths and promoting healthier lives. With over 100 years of leadership, the organization employs a large, diverse workforce and emphasizes a supportive culture guided by core values of work-life harmonization.
Support operational delivery of clinical trial services including rater training, clinician network management, data management, and scale management.
Process clinician forms, document data, schedule training video conferences, and manage hardware shipment logistics.
Serve as point of contact for clinician/rater support and interact with site coordinators and CRAs for monitoring activities.
Cogstate advances brain health assessment with digital cognitive tools trusted by researchers and clinicians globally. With a global team of experts spanning psychology, data science, and operations, they have supported over 2,000 clinical trials in more than 150 countries, fostering a patient-first and collaborative culture.
Manage client and provider rescheduling needs to optimize clinician availability.
Input scheduling changes and oversee staffing substitutions with high attention to detail.
Audit CentralReach codes and PTO usage for accurate payroll and utilization tracking.
Kind Behavioral Health provides Applied Behavior Analysis (ABA) services to improve the lives of children with autism. It is a rapidly growing organization that values thinking big, having fun, doing good, and being kind.
Coordinate project logistics, communications, and documentation across Business Systems initiatives.
Manage meeting scheduling, agendas, notes, and action item follow-ups for various teams.
Provide operational support including triaging inbox items, maintaining SOPs, and tracking KPIs.
MB2 Dental is a first-of-its-kind Dental Partnership Organization (DPO) founded in 2007, based in Carrollton, TX. The company offers a competitive compensation package including medical, dental, vision, life insurance, PTO, and 401(k) options.
Manage core administration for employer lines of service including registration, Zoom logistics, and follow-up coordination.
Lead communications for lines of service, info sessions, and alumni engagement with reusable templates.
Support data entry and compliance processes with high accuracy and attention to detail.
JFF drives transformation of U.S. education and workforce systems for economic advancement. With over 200 staff across the country and an operating budget of $105 million, they operate at national, state, and local levels.
Provide administrative and operational support for the HR function, including onboarding, employee records management, and compliance activities.
Coordinate logistics for internal learning opportunities and maintain employee personnel files with accuracy and confidentiality.
Support compliance tracking, credential management, and HR systems administration to ensure efficient processes.
Lingraphica is a mission-driven organization that provides speech-generating devices to help improve communication for people with aphasia. The company fosters a fast-paced, goal-oriented culture and is committed to employee growth and inclusion.
Coordinate day-to-day operations across a growing network of Spravato treatment sites, including scheduling, session flow, and patient throughput.
Manage intake logistics, insurance prior authorization tracking, and REMS-required documentation across multiple locations.
Troubleshoot operational issues remotely in real time and support onboarding of new clinicians and partner sites.
Journey Clinical is on a mission to transform the growing mental health crisis by accelerating the adoption of frontier treatments. They have built a turnkey healthtech platform to expand access to Psychedelic-Assisted Psychotherapy, and are a fast-growing remote team.
Provide broad administrative and operational support across departments, including document preparation, proofreading, data entry, and reporting.
Manage shared inboxes and communication channels, triaging requests and directing them to appropriate teams or stakeholders.
Assist directors with travel arrangements, event registrations, calendar management, expense tracking, and special projects.
Our partner company operates in a fast-paced, highly collaborative engineering and consulting environment. They are seeking an Administrative Senior Associate to provide essential operational support within a fully remote team, emphasizing efficiency and adaptability.
Provides front desk support and customer service for the Admissions Department.
Assists with pre-screening and pre-qualifying potential students to ensure smooth admissions processing.
Performs clerical, data entry, and record-keeping tasks while maintaining confidentiality.
American Career College has educated students for careers in healthcare for over 40 years. The company has a collaborative, student-centric culture focused on professional growth.
Serve as primary coordinator for the Med-Psych Management Program, managing reports, member enrollment, and community resource databases.
Handle high-volume inbound communications and provide administrative support to ensure continuity of care.
Collaborate with internal teams and external partners to streamline workflows and act as a liaison between members and health plans.
Mindoula Health is a healthcare organization focused on behavioral health management, providing support through multidisciplinary teams and health plan partnerships. The company operates as part of a specialty population health management team with a culture that values collaboration and data-driven outcomes.
Schedule, track, and coordinate patient appointments and process community care consults using required systems.
Validate patient data, screen inquiries, and communicate with providers on community care rules.
Support quality customer service and follow scheduling, referral, privacy, and compliance standards.
International SOS Government Medical Services delivers healthcare, medical assistance, and emergency response worldwide, supporting organizational safety and workforce wellbeing. Founded in 1984 with operations across over 90 countries, the company emphasizes a commitment to operational readiness and compliance with federal programs.
Provide leadership, training, and guidance to administrative teams across multiple hospice locations.
Support payroll, billing, and documentation processes while optimizing systems and workflows.
Partner with area leadership to analyze operational data, identify trends, and drive process improvements.
Care Hospice is a mission-driven, patient-centered leader in end-of-life care, dedicated to bringing dignity, peace, and human connection to every life we touch. The company offers a supportive, growth-oriented environment and comprehensive benefits.
Provide administrative and organizational support across multiple departments, coordinating meetings, managing schedules, and organizing documents.
Support travel arrangements, expense processing, and assist with planning team meetings, training sessions, and company events.
Help with onboarding new employees and assist with special projects and administrative tasks as assigned.
Lightspeed Systems helps schools create safer digital learning environments with visibility, safety, and management tools for educational technology. With over 25 years of service, the company supports over 23 million students across 31,000 schools in 43 countries.
Process referrals to MTM team and schedule appointments for patients.
Provide phone support and document patient information in electronic health records.
Assist with prior authorizations and billing to help patients access affordable medications.
UnityPoint Health is a healthcare system providing medical services. It is recognized as a Top 150 Place to Work in Healthcare and offers a supportive culture for team members.
Provide support for vacation planning and reservation requests.
Communicate professionally with clients via email, phone, and online platforms.
Maintain accurate client records and documentation in internal systems.
A company that provides remote vacation coordination and booking assistance services for clients. It is a structured and supportive team environment with training and resources provided.
Owns the search calendar, prioritizes appointments and works directly with partners, clients, and candidates to define the search schedule.
Supports Partners with BD-related scheduling, expense reconciliation and calendar management.
Maintains Thrive database of all search-related candidate and client information and coordinates travel both domestic and international.
True is a global platform of companies that optimizes value creation by placing executive talent, developing business leaders, and using innovative technology. As one of the fastest-growing organizations in the talent advisory space, True has offices in North America, EMEA, and APAC, and was founded on the belief that doing good is the pathway to doing well.
Set up and validate projects across multiple systems with accuracy and completeness.
Maintain project details, statuses, and billing oversight while managing stakeholder follow-ups.
Support communication via call queue and email, and assist with special ad hoc initiatives.
J.S. Held is a global consulting firm combining technical, scientific, financial, and strategic expertise to advise clients on value realization and risk mitigation. The firm provides comprehensive services to help clients navigate complex, contentious situations, and its team operates in a high-energy, collaborative environment.
Manage recruiting systems, source candidates, and coordinate interviews to support hiring initiatives.
Communicate with candidates and hiring managers to ensure a professional and organized hiring experience.
Adapt quickly to shifting priorities and keep recruiting workflows efficient in a remote environment.
Sentinel Blue is a values-driven Managed Security Service Provider (MSSP) safeguarding clients in the defense industrial base and government contracting community. The company focuses on delivering scalable cybersecurity solutions and has a supportive environment with a focus on work-life balance.
Coordinate and schedule interviews between candidates and hiring managers in a timely, professional manner.
Prepare and send accurate offer letters, and initiate and track background checks and drug screenings.
Serve as a responsive and empathetic point of contact for candidates throughout the hiring process.
Arine is a healthcare technology and clinical services company that uses data science and AI to optimize medication management. Backed by leading healthcare investors, it manages over 18 million lives and was ranked 236 on the 2024 Inc. 5000 list.