Supports the development of compliant, persuasive RFX proposals by coordinating inputs, drafting and formatting content, and tracking schedules and requirements to meet deadlines.
Maintains templates and standard materials to improve proposal efficiency and consistency.
Assist with end-to-end proposal coordination (intake, kickoff, task tracking, reviews, and final submission preparation).
NWN is the leading AI-powered technology solutions provider for North America's most innovative public and private organizations. It is a high-performance, high-integrity team of 1,000+ experts committed to a customer-obsessed culture.
Lead the development of proposals, qualifications packages, bids, RFQs, RFPs, SOQs, presentations, and interview materials.
Drive proposal strategy, win themes, messaging, and differentiators in collaboration with business development and operations leadership.
Write, edit, and tailor proposal content including executive summaries, project approaches, technical narratives, resumes, and past performance profiles.
Shimmick is a dynamic infrastructure builder with over 100 years of expertise, driven by innovation and an entrepreneurial spirit. They are well-positioned to lead in water resources, sustainable transportation, and complex electrical construction, with a flexible and agile approach.
Provide broad administrative and operational support across departments, including document preparation, proofreading, data entry, and reporting.
Manage shared inboxes and communication channels, triaging requests and directing them to appropriate teams or stakeholders.
Assist directors with travel arrangements, event registrations, calendar management, expense tracking, and special projects.
Our partner company operates in a fast-paced, highly collaborative engineering and consulting environment. They are seeking an Administrative Senior Associate to provide essential operational support within a fully remote team, emphasizing efficiency and adaptability.
Lead the RFP response process for global sales teams across domestic and international pursuits.
Facilitate cross-functional meetings to ensure compliance and timely submission of proposals.
Manage multiple RFx projects simultaneously with a high degree of efficiency under strict deadlines.
Procore is a construction software company that connects construction teams globally. The company has a remote-friendly culture and values openness, optimism, and ownership.
Serve as a writer for proposal technical and management volumes, primarily supporting government agency opportunities.
Draft compelling and compliant technical content by gathering information from various sources and translating it into original text.
Edit and refine written inputs from Subject Matter Experts into winning proposal content, tailoring archived content to meet requirements.
AVIAN primarily serves the Navy and other Department of Defense clients. It is a mid-sized, employee-owned company on a mission to create meaningful value for both employees and customers, fostering a dynamic environment where expertise makes a difference.
Manage core administration for employer lines of service including registration, Zoom logistics, and follow-up coordination.
Lead communications for lines of service, info sessions, and alumni engagement with reusable templates.
Support data entry and compliance processes with high accuracy and attention to detail.
JFF drives transformation of U.S. education and workforce systems for economic advancement. With over 200 staff across the country and an operating budget of $105 million, they operate at national, state, and local levels.
Triage and respond to inbound Legal requests, own legal calendaring, and coordinate invoice processing and vendor payments.
Maintain Legal's document and contract repositories, manage DocuSign workflows, and leverage AI tools to reduce manual work.
Partner with the Sr. Legal Ops Manager to identify process improvements and drive implementation of AI automation opportunities.
Customer.io powers automated communication that people actually want to receive, helping over 9,000 companies send smarter messages using real-time behavioral data. We are a small but ambitious team that values empathy, transparency, and responsibility, striving to build an inclusive culture.
Provide daily administrative support to multiple active projects.
Organize, name, version, and store files within SharePoint.
Assist with typing, formatting, editing, and organizing Standard Operating Procedures (SOPs).
Ehvert Mission Critical, a business unit within Salas O’Brien, specializes in the design and construction management of data centers. Salas O’Brien is a 4,000-person engineering and professional services firm with more than 100 offices across North America.
Serve as the centralized administrative support hub for a growing construction company.
Support accounting coordination, payroll administration, and bid proposal logistics.
Maintain compliance tracking, subcontractor communication, and system administration across multiple construction projects.
20four7VA delivers remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. They seek offshore independent contractors.
Support operational delivery of clinical trial services including rater training, clinician network management, data management, and scale management.
Process clinician forms, document data, schedule training video conferences, and manage hardware shipment logistics.
Serve as point of contact for clinician/rater support and interact with site coordinators and CRAs for monitoring activities.
Cogstate advances brain health assessment with digital cognitive tools trusted by researchers and clinicians globally. With a global team of experts spanning psychology, data science, and operations, they have supported over 2,000 clinical trials in more than 150 countries, fostering a patient-first and collaborative culture.
Draft, review, and manage routine commercial agreements including NDAs, vendor agreements, and amendments.
Administer the contract lifecycle management system (Ironclad) and serve as primary contact for internal stakeholders.
Track contract obligations, renewals, and key milestones to ensure compliance and timely follow-up.
Headlands Research is a leading network of advanced clinical trial sites dedicated to enhancing clinical trial delivery within communities. Founded in 2018, the rapidly growing company currently operates over 20 sites across the US and Canada.
Support development and submission of Monthly Progress Reports and other contract deliverables.
Track Performance Requirements Summary metrics and assist with compliance monitoring.
Maintain Integrated Master Schedule updates and documentation repositories.
Nakupuna Services supports the Defense Health Agency. They likely have a collaborative and structured culture, as they require strong organizational skills.
Coordinate operational activities for commercial and government accounts, including pricing updates and workflow tracking.
Develop training materials, maintain processes, and ensure data accuracy in Salesforce CRM.
Collaborate cross-functionally with Sales, Legal, HR, and Operations to support contract requirements and customer execution.
FUJIFILM Healthcare Americas Corporation provides cutting-edge healthcare solutions spanning diagnostic imaging, enterprise imaging, endoscopic and surgical imaging, and in-vitro diagnostics, as well as Non-Destructive Testing for infrastructure, aerospace, and oil and gas. Fujifilm is globally headquartered in Tokyo with over 70,000 employees and is guided by the purpose of giving our world more smiles.
Support Omada’s research program by coordinating day‑to‑day study operations for assigned protocols.
Contact study participants to facilitate timely, complete and accurate participation in study.
Maintain accurate study documentation and trackers so the team has a current view of study status.
Omada Health is reverse engineering the way healthcare is delivered in America, putting the space between doctor visits at the center of care. Omada has served more than two million members since launch across 2,000+ employers and strives to build an inclusive culture.
Monitor and interpret CMS guidance for Medicare, Medicaid, and other healthcare programs.
Partner with internal teams to ensure compliance with regulations and contract obligations.
Maintain regulatory tracking documentation and support development of training materials.
HealthEdge provides healthcare software and services to payers and providers. It is a growing company with a focus on compliance and innovation, fostering a collaborative and remote-friendly culture.
Foster collaboration with external administrative counterparts through diverse communication approaches.
Manage the flow of necessary leave paperwork, handling multiple concurrent leaves.
Document and convey all claim escalations to designated team members.
Sparrow is the first high-tech, high-touch employee leave management solution simplifying leave for companies. The team is diverse, highly talented, and supportive, working remotely across the US.
Creating budget reconciliation and forecasting reports.
Reviewing and approving all expenditures and ensuring compliance with requirements.
Grant preparation, budget development and application form submission.
Harvard University advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. They are dedicated to creating a diverse and welcoming environment where everyone can thrive.
Manage end-to-end proposal development from strategy to submission.
Write and edit executive summaries, cover letters, and core content.
Collaborate with sales, subject matter experts, and leadership to align messaging.
Sodexo provides food service, catering, facilities management, and other integrated solutions worldwide. As a Fortune 500 company, Sodexo values diversity and inclusion, fostering an environment where all employees are valued and respected.
Manage recruiting systems, source candidates, and coordinate interviews to support hiring initiatives.
Communicate with candidates and hiring managers to ensure a professional and organized hiring experience.
Adapt quickly to shifting priorities and keep recruiting workflows efficient in a remote environment.
Sentinel Blue is a values-driven Managed Security Service Provider (MSSP) safeguarding clients in the defense industrial base and government contracting community. The company focuses on delivering scalable cybersecurity solutions and has a supportive environment with a focus on work-life balance.
Provide administrative support to the Pre‑Contract team
Assist with quantification tasks and tender documentation
Maintain accurate records and ensure high levels of data quality
4SSG UK LIMITED is a company that values every employee and offers all staff a unique opportunity to develop within their careers. They are a friendly and supportive team.