Provide high-level administrative, operational, and project support to the CEO.
Manage the CEO's calendar, inbox, meetings, travel, and communications.
Coordinate projects, track deadlines, and maintain alignment between the CEO and internal teams.
The client is a growing organization seeking an experienced Senior Executive Assistant to support the CEO. They need a highly organized and proactive professional to manage competing priorities and ensure tasks move forward.
Provide high-level executive support to members of Harbor's Executive Leadership Team, managing complex and competing priorities.
Act as a trusted strategic partner, anticipating needs and proactively managing competing demands.
Coordinate cross-functional initiatives and support special projects and transformation efforts.
Harbor is a PE-backed global professional services firm of ~1,000 strategists, technologists, and operational specialists. They partner with leading law firms, corporations, and law departments to deliver high-impact strategy, legal technology, operations, and intelligence solutions.
Strategic execution and priority management across CEO initiatives and key projects.
Executive business operations support including calendar, inbox, and scheduling.
Manage business rhythm, systems infrastructure, and personal logistics for CEO effectiveness.
We are a human-centered experience agency creating live experiences for consumer and entertainment brands. We are a fast-moving, creatively driven team that treats every detail like it matters.
Provide day-to-day administrative support to executives, including calendar management, meeting coordination, and email correspondence.
Assist with project planning, tracking, and follow-up to ensure key initiatives stay on schedule.
Prepare meeting agendas, presentations, and reports while maintaining confidential records.
Limitlessli specializes in recruiting, hiring, and managing high-caliber remote staff for dynamic and growing healthcare facilities. It leverages a global network to connect clients with qualified professionals, embracing remote work and an international team culture.
Drive executives' priorities forward by anticipating needs and ensuring follow-ups don't stall.
Own calendars and travel as a strategic resource, protecting focus time and resolving conflicts preemptively.
Hunt down inefficiency by redesigning broken processes and rolling out improvements for the team.
Wrapbook is the AI platform for production finance, built for feature films, TV, and commercials. With a team of 350+ and backing from top investors like Andreessen Horowitz and Bessemer Venture Partners, Wrapbook is using AI to transform how finance teams work.
Provide high-level executive support to the principal of a private family office, including calendar management, travel coordination, and meeting preparation.
Conduct research, due diligence, and vendor sourcing to support business initiatives and investment decisions.
Manage operational tasks, project coordination, and personal assistance across business and personal affairs.
Assist World provides virtual assistant services to businesses and entrepreneurs. They are a remote-first company that values independence and flexibility.
Own and manage the CEO's calendar with a strategic lens, proactively resolving conflicts and prioritizing high-value activities.
Coordinate complex domestic and international travel with detailed itineraries and real-time adjustments.
Serve as the primary gatekeeper for the CEO's time, exercising sound judgment on prioritization and access.
Penta is a leading corporate affairs advisory firm that helps organizations predict what matters and shape outcomes by combining proprietary intelligence, stakeholder insights, and strategic counsel. The global team brings decades of experience in business, government, communications, research, data science, and media, serving over 25% of the Fortune 100.
Manage the founder's calendar and inbox daily, prioritizing tasks with urgency to clear the queue.
Own each step of client transactions independently, from handoff to completion.
Handle polished communication with high-net-worth clients, using CRM (HubSpot) and spreadsheets.
Assist World is a company that provides virtual assistant services, including for a life insurance brokerage focusing on high-net-worth clients across Africa, the Middle East, and Europe. They emphasize a remote-first culture with no time trackers and value independence and precision.
Provide high-level executive support to the CEO, managing a complex calendar, inbox, and communications with discretion.
Own operational functions across finance, contracts, people operations, and general business operations.
Serve as the operational center of gravity, proactively solving problems and ensuring flawless execution.
AI-driven biotechnology company building data and models to help drug developers identify the best targets for their programs, accelerating the discovery of treatments for hard diseases. The team has grown from four to twelve people, and the company is scaling with a fundraise about to kick off.
Manage professional and personal email accounts for two CEO principals, triaging and prioritizing messages.
Own and manage complex calendars, coordinating across multiple businesses and time zones.
Research and book complex domestic and international travel, including award travel using loyalty programs.
20four7VA is a family-run group of businesses operating across HR outsourcing, IT hardware distribution, software development, aviation, and investments. They are a small to medium-sized company seeking offshore independent contractors to deliver remote services worldwide.
Manage executives' calendars, coordinate meetings, and act as a gatekeeper for appointments.
Handle client communication via phone and email, screening calls and following up on opportunities.
Maintain CRM records, support buyer outreach, and assist with transaction documentation.
Business brokerage and M&A firm that helps owners sell companies and buyers acquire opportunities, managing the full transaction. Part of a $12.5B+ national network, they offer a fast-moving, tech-forward, client-focused environment with boutique attention.
Manage the COO's calendar, inbox, and priorities to protect executive focus and ensure timely resolution of tasks.
Coordinate recurring meetings and operating rhythms for GTM and leadership, including agendas and follow-ups.
Identify inefficiencies in workflows and propose improvements to streamline operations without adding bureaucracy.
Civitech is a public benefit corporation building tools to increase civic participation for Democratic candidates and progressive causes. Founded in 2019, they have over 500 partners and are a remote-first company with 30 states footprint, emphasizing diversity and inclusion.
Provide administrative support to sales executives, including calendar management, travel coordination, and expense reporting.
Prepare reports and sales documents using PowerPoint, Excel, and CRM tools.
Plan and execute internal and external sales events, client meetings, and sales offsites.
Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. The company serves nearly 100,000 customers and values diversity and inclusion.
Manage executive calendars, scheduling, email correspondence, and administrative requests.
Coordinate new-hire onboarding, maintain employee records, and sync with payroll systems.
Track billable hours, match receipts to jobs, and support job costing and financial tracking.
This company is a California-based home improvement company seeking a reliable operational partner. They are a small, busy team that values organization and proactive support, operating remotely with a focus on administrative and operational efficiency.
Own and manage both founders' calendars across time zones, resolving conflicts before they surface.
Oversee both inboxes, drafting replies in each founder's voice and ensuring nothing important is left waiting.
Plan end-to-end travel, prepare briefing materials, and track all commitments to completion.
Paires is a two-sided platform that connects founders with investors through a global network and managed relationships. The company is small, senior, flat, profitable, and self-funded, built by a team that ships fast.
Own the CEO's calendar, inbox, and travel to keep the day-to-day running smoothly.
Drive follow-through and execution by turning intentions into tracked commitments across the team and partners.
Prepare research, briefings, and materials to support key decisions and communications.
Odd Bunch is a sustainable subscription-based grocery service making groceries more affordable and accessible. The company is fast-growing with a mission-driven culture focused on fighting food waste and supporting local farmers.
Drive end-to-end sales to expand Clara's client base in the Northeast region of Brazil.
Leverage a strong local network to generate high-quality leads among finance leaders in Recife.
Collaborate cross-functionally with marketing and product teams to align market insights and optimize sales processes.
Clara is a leading B2B fintech for spend management in Latin America, helping over 20,000 businesses with corporate cards, bill pay, and financing. The company is backed by top global investors and has a fast-paced, high-ownership culture focused on innovation and impact.
Serve as the connective tissue across the team, streamlining workflows, organizing documentation, and ensuring daily operations run seamlessly.
Lead end-to-end recruitment, onboarding, and team training compliance while managing virtual team-building initiatives.
Provide high-touch customer support by resolving tickets, moderating the app feed, and escalating issues appropriately.
The company is a neuroscience-based technology company dedicated to revolutionizing health behavior change through a positive, iterative approach to habit formation. It is a 100% remote team with an inclusive work culture that prioritizes belonging, personal growth, and continuous learning.
Own executive operating rhythms and drive cross-functional initiatives to completion.
Partner with senior leaders to translate priorities into actionable plans and measurable outcomes.
Provide strategic executive support including calendar, travel, and confidential administration.
Prompt is a health technology company that builds software for rehab therapy practices to improve operational efficiency. The company is growing quickly and fosters a culture of empowerment, autonomy, and collaboration.