Book and manage all travel end to end, including flights, hotels, and ground transport.
Track conference commitments and deadlines, maintaining a shared travel and events tracker.
Manage the executive's calendar, email inbox, and CRM while using AI tools daily.
A wealth management firm of about 30 employees with a strong management team. The role supports Shane, who also runs a software startup and podcast, with a behind-the-scenes, proactive culture.
Handle client communication and service support by monitoring emails, calls, and service requests.
Process insurance policies, certificates, endorsements, and renewals in EZLynx with accurate documentation.
Track pending requests, escalate issues, and provide daily reports to keep workflows moving smoothly.
Wing Assistant provides virtual assistant and remote staffing solutions to help companies build world-class teams and automate operations. They foster an inclusive, supportive culture with upskilling opportunities and room for career growth.
Act as strategic support partner to two EVPs, turning priorities into action.
Manage complex calendars, travel, and executive events across time zones.
Coordinate interdepartmental projects, off-sites, and executive communications.
Experian is a global data and technology company, powering opportunities for people and businesses around the world. We invest in people and new advanced technologies to unlock the power of data, with an amazing team of 25,200 people in 32 countries.
Own the master list of active projects across multiple businesses, driving deadlines, deliverables, and follow-through.
Serve as a trusted point of contact for investors and stakeholders, managing communications and high-level relationships.
Manage systems, tools, calendar, and travel while rolling out AI-powered processes and dashboards.
Veta Virtual provides virtual executive support and staffing solutions to senior leaders. They foster a supportive, remote-first culture, pairing professionals with a fast-moving executive.
Manage the EVP Global Delivery's calendar, scheduling meetings across time zones and arranging all travel.
Coordinate information flow between delivery teams, leadership, and clients to keep priorities aligned.
Prepare materials for Board and Executive meetings, track commitments, and handle sensitive information with confidentiality.
Miratech is a global IT services and consulting company that helps visionaries change the world through digital transformation. Retaining nearly 1000 full-time professionals across over 25 countries, it values a culture of 'Relentless Performance' with a 99% project success rate.
Lead a team of five Executive Assistants, providing coaching, feedback, and development through regular 1:1s.
Personally support 2-3 executives while setting standards, tools, and ways of working for executive support across Life360.
Drive company-wide processes and platforms, including travel booking platform Navan, and own offsite playbooks.
Life360 provides family safety and location-sharing technology through its app, Tile trackers, and pet GPS devices, serving over 102 million users globally. The company is a remote-first workplace with more than 500 employees, focused on collaboration and AI-native ways of working.
You'll own the CEO's calendar, priorities, and communication with independent judgment and delegated authority.
You'll coordinate complex travel, meeting briefs, and executive materials end to end with discretion.
You'll drive lightweight operational systems and AI-powered workflows that keep the CEO and leadership team focused.
Pindrop is a cybersecurity company delivering continuous identity verification across voice, video, and digital interactions. It protects billions of interactions for leading enterprises and is backed by 300+ patents and a remote-first culture.
Provide dedicated, high-trust support to Patriot's COO and CIO, managing complex calendars, travel, and communications.
Evaluate competing requests, exercise independent judgment, and prepare executives with priorities and materials.
Handle confidential information and manage executive-sponsored operational and technology assignments.
Patriot is a national insurance services firm partnering with employee benefits and P&C agencies across the US. With 2,100+ employees and a collaborative culture, it supports each agency's identity while providing shared resources.
Provide executive and project management support to the Executive Director and Vice Presidents, including scheduling, travel, expenses, and correspondence.
Manage team operations, track data, support materials, and assist with onboarding, contracts, and logistics.
Partner with senior leaders to prioritize time, streamline workflows, and ensure follow-through on action items across the organization.
The States Project focuses on improving Americans' lives by winning state legislative power and working with lawmakers to achieve goals for the common good. The team currently operates remotely with occasional in-person events and retreats, fostering a collaborative and mission-driven culture.
Act as a trusted operational partner to a senior executive, tracking projects and priorities across multiple businesses.
Build project management systems and implement AI-powered tools to improve productivity and reporting.
Coordinate investor relations, complex schedules, international travel, and cross-functional communications.
The hiring company is a partner organization managing multiple businesses and a mission-driven nonprofit initiative. It operates as a fully remote, international team that values initiative, adaptability, and measurable results.
Provide high-level administrative and strategic support to the CLO and Chief of Staff of Engineering.
Operate autonomously, manage calendars and inboxes, and draft communications and reports.
Build and maintain task tracking in Monday.com and optimize workflows.
Syllo is a fast-growing startup in the legal AI space, building cutting-edge solutions that reshape litigation workflow. The company's platform is used by some of the world's largest law firms, and it maintains a fully remote, flexible, and collaborative culture.
Act as strategic partner to senior leaders, owning complex calendars, meetings, and communications.
Manage travel, expenses, onboarding, and contracts while leveraging AI tools to streamline workflows.
Serve as gatekeeper and tech liaison, triaging email/Slack and coordinating high-stakes engagements.
Aledade PBC empowers independent primary care practices to thrive in value-based care by creating contracts across health plans. Founded in 2014, it has become the largest network of independent primary care in the country, with a remote-first, collaborative culture.
Provide proactive executive support to senior leadership, managing complex calendars and confidential information.
Coordinate travel, expenses, and company-wide events across multiple time zones.
Collaborate with leadership and prioritize inclusion, diversity, and equity initiatives.
Veeam is the Data and AI Trust Company, helping organizations ensure their data and AI are secure, resilient, and safe. Headquartered in Seattle with offices in more than 30 countries, Veeam protects over 550,000 customers worldwide and fosters a culture of growth, learning, and impact.
Research companies, industries, and key decision-makers.
Maintain and organize CRM data, including updating records and tracking outreach.
Support workflow improvements and general administrative tasks for the founder.
Assist World is a remote staffing platform that connects virtual assistants with clients. They foster a remote-first culture with incentives and no micromanagement.
Provide sales support by managing lead pipelines, drafting recaps, and preparing executive briefs.
Own calendar and appointment management, confirming bookings and reducing no-shows.
Oversee AI tools and workflows, coordinate operations, and support client communication.
A founder-led paid social agency helping home-service and wellness businesses grow through Meta advertising, with full-funnel attribution and AI-powered operations. A lean, agile team that values coachability, a good attitude, and hard work, with plans to scale and launch a new VA staffing offer.
Get inside the founder's calendar, inbox, and tools to make decisions without asking.
Own outcomes from goal to done, reporting progress without being chased.
Fix manual processes with systems, SOPs, and AI workflows (Zapier, Claude, n8n).
Atlas Assistants is an AI-first agency that pairs top executive assistants with founders of fast-growing US companies. With thousands of applicants weekly, it fosters a global community of operators, providing training and mentorship.
Manage up to four email inboxes and turn requests into Asana tasks with follow-ups.
Own vendor and invoice follow-through, quality-check orders, and handle basic customer support by phone and email.
Support social media across three brands, research offerings, and help with content and shoots.
Assist World provides remote virtual assistant services, matching assistants with clients like a US-based telehealth entrepreneur. It emphasizes a remote-first culture with bonuses and community incentives, no tracker, and straightforward communication.
Administer and optimize US health, welfare, retirement, and equity programs including UARs and RSUs.
Reconcile monthly benefits invoices, resolve discrepancies, and partner with Payroll for accurate deductions.
Build dashboards and reporting to drive data-informed process improvements and ensure compliance with ERISA, ACA, COBRA, and HIPAA.
Spreetail propels brands to increase their ecommerce market share across the globe while improving their operational costs. The company describes itself as building one of the fastest-growing ecommerce companies in history.
Manage complex scheduling and clinician matching across a multi-region network.
Optimize diaries and maintain real-time synchronization across shared team calendars.
Review client files, verify funding, and support administrative operations.
They provide mobile and telehealth speech pathology services across Victoria and nationally. Founded in 2017, they have grown to 40+ clinicians and are known for innovation, quality care, and an exceptional team culture.
Manage calendars for three executives, protecting time for high-impact work.
Coordinate executive travel, including booking flights, ground transportation, and accommodations.
Serve as the primary point of contact for internal and external board meetings.
AllTrails is the app for exploring the outdoors, helping people spend more time outside by connecting them to their next adventure. It is home to the world’s largest outdoor community, with members and trails around the globe, and supports inclusive access to nature.