Provide executive and project management support to the Executive Director and Vice Presidents, including scheduling, travel, expenses, and correspondence.
Manage team operations, track data, support materials, and assist with onboarding, contracts, and logistics.
Partner with senior leaders to prioritize time, streamline workflows, and ensure follow-through on action items across the organization.
Schedule appointments, plan meetings, and maintain complex calendars while working through scheduling roadblocks.
Draft and prepare routine and advanced correspondence, including emails, presentations, and reports.
Arrange travel, manage leadership expenses, and support new hire onboarding processes.
ServiceNow is the AI control tower for business reinvention, bringing together any AI, any data, and any workflow. We help 85% of the Fortune 500 work smarter, faster, and better, and we're building an AI-native culture where technology and talent are unstoppable together.
Manage executive calendars, coordinate travel, and prepare professional communications for senior leaders.
Streamline virtual office operations, digital documentation, expenses, and cross-functional collaboration.
Plan team offsites/events and drive AI-enabled productivity and special projects with accountability.
1Password is a remote-first company offering a password management product and embracing AI-powered productivity. It is a globally distributed, innovative organization with a collaborative culture that values continuous improvement and technology.
Provide comprehensive administrative and executive support to senior leaders in Medical Affairs, managing calendars, meetings, and communications.
Coordinate complex logistics for medical congresses, off-sites, travel, contracts, and vendor onboarding to keep operations running smoothly.
Support cross-functional projects and process improvements while handling confidential information with discretion.
BridgeBio is a biopharmaceutical company that uses a 'moneyball for biotech' model to fund and develop early-stage research for rare diseases. The company values curiosity, boundary-pushing, and collaboration, empowering small expert teams to solve problems.
Provide proactive executive support to senior leadership, managing complex calendars and confidential information.
Coordinate travel, expenses, and company-wide events across multiple time zones.
Collaborate with leadership and prioritize inclusion, diversity, and equity initiatives.
Veeam is the Data and AI Trust Company, helping organizations ensure their data and AI are secure, resilient, and safe. Headquartered in Seattle with offices in more than 30 countries, Veeam protects over 550,000 customers worldwide and fosters a culture of growth, learning, and impact.
Provide comprehensive administrative support to 2–4 executive and senior leaders, managing complex schedules and confidential correspondence.
Coordinate meetings, corporate events, and domestic travel arrangements, ensuring smooth logistics and executive preferences.
Prepare business documents, process expense reports, and support executive onboarding while maintaining strict confidentiality.
A growth-focused sales organization offering remote-first opportunities and a collaborative culture. The company emphasizes flexibility, work-life balance, and supporting executive leadership in a dynamic environment.
Serve as an Executive Ambassador and strategic operational backbone for 3 Area Vice Presidents in a fast-paced Sales organization.
Drive calendar strategy, master complex travel itineraries, manage expenses, and orchestrate impactful team events.
Anticipate executive needs, resolve issues, and execute strategic projects to maximize leadership efficiency.
Samsara is the pioneer of the Connected Operations™ Cloud, a platform that enables organizations to harness IoT data to improve safety, efficiency, and sustainability of physical operations. As a recently public company (NYSE: IOT), Samsara fosters a hyper-growth culture that encourages career development, experimentation, and teamwork.
Provide administrative and personal support including calendar management, scheduling, and meeting logistics.
Coordinate project communications, track progress, and prepare status reports for teams and leadership.
Manage virtual and in-person meetings, materials, and stakeholder follow-up.
The American Heart Association is a nonprofit organization dedicated to fighting cardiovascular disease and stroke. With over 100 years of leadership, it employs thousands and fosters a culture of work-life harmonization through resources like Heart U and employee support programs.
Manage the COO's calendar strategically and resolve scheduling conflicts.
Coordinate group meetings, travel, and follow-ups across teams.
Support strategic initiatives with briefs, tracking, and communications.
Axios is a media company dedicated to delivering trustworthy news and information with efficiency, clarity, and Smart Brevity. It offers a strong, positive work environment and an open, inclusive, and diverse culture.
Provides comprehensive administrative support to senior executives in a fast-growing financial firm.
Manages complex calendars, travel arrangements, and serves as a trusted liaison.
Handles sensitive information with discretion and supports special projects.
Mercer Advisors helps families simplify financial lives by integrating planning, investment, tax, and more. They serve over 42,800 families across the U.S., with a flexible, diverse workforce where over half of employees are women.
Manage complex calendars, domestic and international travel, and expense processes across multiple time zones.
Coordinate board meetings, conferences, corporate events, and executive gatherings end-to-end.
Handle confidential information with discretion while anticipating needs and solving problems proactively.
A technology-driven organization is hiring a Senior Executive Assistant to support its CEO and senior leadership. The company operates in a fast-paced, fully remote environment with a focus on executive support and corporate operations.
Strategic Calendar & Priority Management: Partner with executives to understand priorities, stack-rank requests, and manage complex calendars.
Proactive Time & Workload Insights: Serve as a trusted advisor on time management, anticipating needs with discretion.
End-to-End Travel & Logistics: Oversee complex domestic and international travel, expense reports, and event logistics for leadership meetings.
Twilio provides real-time communications and data solutions to hundreds of thousands of businesses worldwide, empowering developers to build personalized customer experiences. The company is remote-first, headquartered in San Francisco with global presence, and fosters a culture of connection, diversity, and inclusion.
Support three VPs (Engineering, IT, Security) with calendars, travel, expenses, and communications.
Handle sensitive information with discretion, act as a key point of contact across teams and partners.
Plan offsites and team events while building trusted relationships in a fast-moving, cross-functional environment.
Mozilla Corporation is the non-profit-backed company behind Firefox, used by over 225 million people monthly. Owned by the Mozilla Foundation, it is mission-driven and focused on making the internet better for people.
Provide administrative and executive support to leadership, including calendar coordination, meeting management, and reporting.
Coordinate internal projects, meetings, and follow-ups while liaising with vendors and external partners.
Support onboarding, process improvements, and automation initiatives to enhance team efficiency.
Entreflow Consulting Group is a boutique consulting firm and licensed CPA accounting and recruitment agency specializing in start-ups and high-growth companies. It is a small, intelligent team with a supportive, tech-savvy culture and a fully remote work environment.
Act as strategic partner to senior leaders, owning complex calendars, meetings, and communications.
Manage travel, expenses, onboarding, and contracts while leveraging AI tools to streamline workflows.
Serve as gatekeeper and tech liaison, triaging email/Slack and coordinating high-stakes engagements.
Aledade PBC empowers independent primary care practices to thrive in value-based care by creating contracts across health plans. Founded in 2014, it has become the largest network of independent primary care in the country, with a remote-first, collaborative culture.
Manage calendars, travel, expenses, and scheduling for senior leaders in Medical Affairs.
Support compliant document management, record-keeping, and daily administrative needs.
Assist with field medical training, meetings, conferences, budgeting, and contracting.
Mineralys Therapeutics is a clinical-stage biopharmaceutical company focused on developing medicines for hypertension and related comorbidities. It is a fully remote, early-stage organization with a fast-paced, innovative culture.
Manage calendars for three executives, protecting time for high-impact work.
Coordinate executive travel, including booking flights, ground transportation, and accommodations.
Serve as the primary point of contact for internal and external board meetings.
AllTrails is the app for exploring the outdoors, helping people spend more time outside by connecting them to their next adventure. It is home to the world’s largest outdoor community, with members and trails around the globe, and supports inclusive access to nature.
Manage and optimize the Founder's calendar, ensuring alignment across priorities and time-sensitive decisions.
Coordinate communications, including email triage, scheduling, and preparing briefing materials with follow-through on action items.
Handle complex domestic and international travel and serve as a liaison between the Founder and key stakeholders.
MISUMI Americas, a division of MISUMI Group, provides standard, configurable, and custom manufacturing solutions. With operations in the San Francisco Bay Area and Chicago, it serves as a vital partner for the most innovative companies in the Americas.
Own complex calendars for three executives, prioritize competing demands, and protect focus time.
Coordinate travel, meeting prep, board logistics, events, and cross-functional follow-through.
Handle confidential information with discretion and help build the EA function at Archy.
Archy is a Series C vertical SaaS company that gives dental providers AI agents and software to run their practices more effectively. The team is fast-moving, remote-friendly, and values proactive, high-judgment operators who can build from the ground up.
Manage the EVP Global Delivery's calendar, scheduling meetings across time zones and arranging all travel.
Coordinate information flow between delivery teams, leadership, and clients to keep priorities aligned.
Prepare materials for Board and Executive meetings, track commitments, and handle sensitive information with confidentiality.
Miratech is a global IT services and consulting company that helps visionaries change the world through digital transformation. Retaining nearly 1000 full-time professionals across over 25 countries, it values a culture of 'Relentless Performance' with a 99% project success rate.
Lead a team of five Executive Assistants, providing coaching, feedback, and development through regular 1:1s.
Personally support 2-3 executives while setting standards, tools, and ways of working for executive support across Life360.
Drive company-wide processes and platforms, including travel booking platform Navan, and own offsite playbooks.
Life360 provides family safety and location-sharing technology through its app, Tile trackers, and pet GPS devices, serving over 102 million users globally. The company is a remote-first workplace with more than 500 employees, focused on collaboration and AI-native ways of working.