Provide project-specific administrative support for design and construction projects, including preparing meeting minutes, tracking action items, and maintaining project documentation.
Assist with financial data entry, proposal preparation, and marketing materials while supporting project workflows and stakeholder coordination.
Work remotely on a part-time basis (10 hours/week) with flexible scheduling aligned to client meetings in EST time zone.
20four7VA provides remote virtual assistant services to clients worldwide, focusing on developed markets like the US, UK, Canada, and Australia. The company offers ongoing support, training, and a vibrant community for its independent contractors.
Review expense and timesheet coding, manage work orders, and provide customer follow-up support.
Assist in developing and maintaining installation project schedules with optimized resource allocation.
Conduct audits to ensure asset-to-tracker matches are correct and support customer implementation planning.
Tenna empowers customers to control their mixed assets anytime, anywhere on one comprehensive platform. The Tenna team is quality-obsessed, gritty, continuous learners, collaborative problem solvers, and just plain awesome.
Manage vendor bills, invoices, and payments through Buildertrend
Investigate discrepancies between Purchase Orders and subcontractor billings
Assist with payroll preparation and month-end closing activities
We are a company that provides virtual assistants for the construction industry. We are a small team that values trust, ownership, and independent collaboration.
Manage data entry and job reporting in the CRM system.
Coordinate subcontractor workflows and billing documentation.
Prepare weekly fleet reports and support quality control administration.
Jobgether is an AI-powered job matching platform connecting candidates with partner companies. The hiring partner focuses on US operations, fleet management, and quality control, offering a remote and inclusive work culture.
Serve as the Owner's Construction Representative, overseeing pre-construction, procurement, and construction-phase activities.
Coordinate with design consultants, contractors, and stakeholders to manage budgets, schedules, and project delivery.
Review plans for constructability, identify risks, and develop mitigation strategies to ensure successful project completion.
Atwell is a consulting, engineering, and construction services firm providing solutions to clients in real estate, land development, and energy markets. It is a privately owned company with over 2,000 team members across 75+ locations, recognized as a best place to work.
Manage a portfolio of construction clients to drive product adoption and success.
Partner with cross-functional teams to ensure customer needs are met.
Analyze usage data to identify risks and opportunities for growth.
Fieldwire is a construction management software platform that streamlines field operations and collaboration. Backed by Hilti, the company serves general and specialty contractors with a focus on improving project efficiency.
Provide advanced administrative support for commercial real estate projects, including coordinating schedules and maintaining documentation.
Support project management teams with budget, schedule, procurement, quality, and risk management.
Coordinate meetings, prepare agendas, capture minutes, and track action items to ensure project progress.
Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries, working across real estate, infrastructure, energy and natural resources. We are majority-owned by CBRE Group, the world's largest commercial real estate services firm, and our culture emphasizes partnership and delivering outcomes that improve people's lives.
Serve as a bilingual communication link between the owner, Spanish-speaking crews, subcontractors, and clients for a Colorado-based custom home building and concrete business.
Coordinate daily field communication, project follow-up, and back-office operations, including morning check-ins, progress tracking, and end-of-day reporting.
Support estimates, project scopes, material planning, and administrative tasks using AI tools like Claude and Google Workspace.
20four7VA connects offshore independent contractors with clients worldwide, focusing on developed markets like the US, UK, Canada, and Australia. They offer free training, constant support, and a vibrant contractor community.
Provide executive and meeting support including calendar management, note-taking, and action item tracking.
Perform project administration, data entry, and documentation in the client's internal systems.
Communicate professionally with vendors, clients, and project contacts as directed.
20four7VA is a virtual assistant staffing company that recruits offshore independent contractors for clients worldwide. It offers free training, weekly payments, and a supportive community for its contractors.
Oversee commercial real estate, construction, and facilities-related projects from planning to delivery.
Manage budgets, schedules, design reviews, and coordination with clients, consultants, and contractors.
Monitor financial performance, identify risks, and ensure regulatory compliance for successful outcomes.
Jobgether is an AI-powered job matching platform that connects candidates with hiring companies. It uses technology to ensure applications are reviewed quickly and objectively.
Provide administrative and project coordination support to content teams.
Organize and maintain project management materials and documentation.
Coordinate item review activities and educator training sessions.
The company supports statewide computer-based assessment programs for the education sector. The work environment is collaborative, with cross-functional teams and a focus on project management activities.
Support Project Managers in executing settlement and notice administration projects.
Track deliverables, identify risks, and communicate with internal operational teams.
Draft project documents, prepare client reports, and perform quality control.
Simpluris Inc. delivers comprehensive corporate, financial and legal administration services across the United States. Since 2007, Simpluris has administered over 9,000 matters and distributed over $8 billion in funds.
Track project timelines, milestones, and deliverables to keep projects on schedule.
Maintain project boards in Asana or similar tools and coordinate tasks across teams.
Facilitate communication between clients, developers, designers, and QA for clear visibility.
The partner company supports website development, e-commerce, integrations, and other digital services. It offers a collaborative, fully remote international environment with a focus on process improvement and cross-functional teamwork.
Log every marketing request from leadership and other teams, assign owners and due dates, and send weekly status updates.
Manage the Notion project board, run the weekly team sync, and keep deadlines and blockers current.
Build a shared documentation library so every asset, process, and decision is easy to find and reuse.
Hauler Hero builds the operating system for residential and commercial waste haulers, including dispatch, routing, billing, payments, and the driver app. It is a well-funded, fast-growing vertical SaaS company serving 240+ haulers across the country.
Support the launch of federal construction projects, ensuring alignment with contract requirements and delivery standards.
Develop project startup resources including playbooks, workflows, templates, and standard operating procedures.
Provide stabilization and hands-on management during early project execution, including Procore configuration and mentoring.
This partner company provides expert-level program and project management support for federal construction initiatives. They focus on project startup, pre-construction planning, and delivery standardization, operating as a remote-first consulting team with an on-call project-based model.
Coordinate multiple active projects under the direction of the Project Manager, tracking tasks, tickets, and timelines.
Communicate proactively with clients and vendors regarding scope, scheduling, updates, and next steps.
Ensure follow-up on open items, maintain documentation, and escalate delays or blockers appropriately.
Darkhorse Tech provides comprehensive Dental-Specific IT services including managed services, startup projects, and software/hardware sales. With 13 years of experience, they service roughly 1400 clients nationwide and focus on building relationships and partnerships.
Support the execution of key initiatives for InStride's ASU partnership.
Coordinate projects, meetings, and documentation across stakeholders.
Track action items and drive follow-through to keep deliverables on schedule.
InStride partners with employers to provide employees access to top-tier education programs, advancing careers and business goals. It's a mission-driven public benefit corporation focused on investing in people and fostering an inclusive culture.
Monitor and assist with client email communications using provided templates and information.
Prepare and organize invoice documentation and track payment status in Google Sheets.
Track client matters through established workflows and update HubSpot records.
20four7VA is a staffing agency that connects virtual assistants with clients worldwide. The company supports a vibrant community and offers free training and upskilling opportunities.
Review every job signed by the residential sales team to verify scope, pricing, documentation, checklists, and photos before release to production.
Support customer financing document upload, change order reconciliation, permit applications, and manufacturer warranty registrations.
Send incomplete jobs back to sales, track returned items, and ensure nothing stalls before production.
Offshore Launch is a staffing agency that specializes in helping small business owners scale operations with top 1% of global remote talent. It is a people-centered, remote-first agency with a culture of partnership, service, and excellence.