Remote Administration Jobs • Outlook

Seeking a proactive and organized Business Support VA to assist the owner of a growing general contracting firm with administrative operations, scheduling, data input, and communication follow-ups. The VA will handle tasks such as managing calendars, entering project data into JobTread, tracking invoices, maintaining email organization, and conducting product or vendor research. This position is ideal for someone detail-oriented, professional, and experienced in executive support or construction-related administrative roles.

Seeking a highly organized and proactive EMEA Operations Coordinator to support our EMEA leadership team and oversee the smooth operation of our newly established EMEA headquarter in Zug. This is a unique opportunity to join a pioneering biotech company at a critical moment of growth and expansion across Europe.

The Client Operations Coordinator supports AffirmedRx’s client partnerships by combining project coordination, data analysis, and technology management to ensure seamless client experiences and optimized patient outcomes. It’s a great fit for someone who is organized, detail-oriented, and comfortable working in a fast-paced environment.

Provide support in the performance of various administrative and clerical duties for assigned properties in the portfolio. Support WinnSTART/STOP processes, including property setup tasks, vendor coordination, and onboarding support to ensure smooth transitions. Assist with correspondence to/from CHA, IHDA, or HUD as needed. Assist in monitoring the recertification process to ensure support of team members.

J.S. Held is seeking a Project Coordinator to support their energetic team. This role involves project setup, maintenance, and ensuring data accuracy across multiple systems. The Project Coordinator will manage project details, update statuses, provide access management, and support communication efforts. This is ideal for someone who thrives in a fast-paced environment and enjoys working across multiple systems and stakeholders.

The primary focus is to provide excellent follow-through and operational support to the Wealth Management team in servicing and delivering on the needs of high-net-worth clients. You will have a direct impact on the client experience and are vital to the success of the organization. You will be a member of a dynamic team in a collaborative, client-focused environment utilizing your exceptional organizational, communication and problem-solving skills.

Support a trial attorney by taking command of a high-volume inbox and a complex, shifting calendar. You’ll triage and organize email, surface what’s urgent, draft/handle routine replies as yourself, and keep the day running smoothly across multiple time zones. Light coordination with the firm’s attorneys/paralegals may be needed.

Protect the executive’s time by owning inbox and calendar management, coordinating client-facing logistics, and handling select personal admin. Bring order to a high-volume email environment, streamline scheduling, and step in with sound judgment and polish when communicating with clients and internal stakeholders.