Remote Administration Jobs

• Manage calendars for three executives, protecting time for high-impact work.
• Coordinate executive travel, including booking flights, ground transportation, and accommodations.
• Serve as the primary point of contact for internal and external board meetings.

AllTrails is the app for exploring the outdoors, helping people spend more time outside by connecting them to their next adventure. It is home to the world’s largest outdoor community, with members and trails around the globe, and supports inclusive access to nature.

• Managing emails, organizing documents, and updating records.
• Scheduling appointments and assisting with daily office tasks.
• Working independently with strong organization and communication skills.

Splash Financial is a financial technology company that helps consumers explore smarter borrowing options and simplify the loan process through its digital platform. The company fosters a collaborative, customer-focused environment where employees contribute to operational efficiency and continuous improvement.

• Support daily client care operations, including CRM updates, scheduling, and training coordination.
• Prepare quotes, proposals, billing, collections, and software renewal documentation.
• Coordinate communications, ensure client satisfaction, assist with onboarding, and handle ad hoc projects.

GR8 Global is an affiliation of top US accounting firms that matches global talent with audit, accounting, and finance opportunities. It prioritizes a positive and inclusive workplace culture where all talents are valued and developed.

• Provide administrative and organizational support across multiple departments.
• Coordinate meetings, manage schedules, and organize documents.
• Assist with travel arrangements, expense processing, and onboarding.

• Coordinate pre-services tasks including patient pre-registration and scheduling for hospital procedures.
• Verify insurance coverage and obtain authorizations to ensure timely patient care.
• Communicate effectively with patients and medical staff to facilitate smooth admissions.

Crestwood Medical Center is a hospital in Huntsville, Alabama, offering healthcare services. It is part of the Huntsville Hospital health system.

• Support School Fundraising programs for the Kids Heart Challenge with data entry, emails, and phone calls.
• Meet regularly with directors and volunteers to keep communication open and objectives achieved.
• Process, monitor, and report on donor data, payments, events, and prospect details.

The American Heart Association is a nonprofit dedicated to reducing cardiovascular disease and promoting heart and brain health, building on over 100 years of trusted leadership. It fosters a supportive culture with resources like Heart U, employee resource groups, and a focus on work-life harmonization.

• Own complex calendars for three executives, prioritize competing demands, and protect focus time.
• Coordinate travel, meeting prep, board logistics, events, and cross-functional follow-through.
• Handle confidential information with discretion and help build the EA function at Archy.

Archy is a Series C vertical SaaS company that gives dental providers AI agents and software to run their practices more effectively. The team is fast-moving, remote-friendly, and values proactive, high-judgment operators who can build from the ground up.

• Manage the CEO's calendar, international travel, and meeting logistics.
• Facilitate communications with leadership, investors, and external partners.
• Provide proactive administrative support and handle confidential matters.

A fast-growing, technology-driven hospitality business in the travel sector. It fosters a dynamic, high-pressure environment with meaningful impact and international collaboration.

• Provide reliable administrative and logistical support to executives and leadership teams.
• Manage calendars, coordinate travel, and process expenses with accuracy.
• Support team meetings and events while maintaining clear communication.

PlayOn powers high school athletics through ticketing, streaming, and event technology via brands like GoFan, NFHS Network, and MaxPreps. It is a growth-stage company backed by KKR with a culture focused on accountability, collaboration, growth, and fairness.

• Provide high-level administrative and strategic support to the CLO and Chief of Staff of Engineering.
• Operate autonomously, manage calendars and inboxes, and draft communications and reports.
• Build and maintain task tracking in Monday.com and optimize workflows.

Syllo is a fast-growing startup in the legal AI space, building cutting-edge solutions that reshape litigation workflow. The company's platform is used by some of the world's largest law firms, and it maintains a fully remote, flexible, and collaborative culture.