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20 jobs similar to Operations Admin & Business Systems Specialist

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Unlimited PTO

  • Own the operational rhythm of customer success and design systems to move accounts toward positive health indicators.
  • Design and execute partner implementation and member onboarding at scale using HubSpot, Zapier, and Slack.
  • Continuously optimize processes, identify bottlenecks, and run experiments to improve speed, accuracy, and scalability across CX operations.

Mento is a human and AI coaching company with the mission to help people perform their best at work. They are empowering employees at fast-growing companies and have experienced 5x user growth and 3x revenue growth in the past year.

$145,000–$226,000/yr
US

  • Serve as the primary architect and owner of HubSpot configuration.
  • Build robust and highly automated workflows that efficiently route/organize leads.
  • Generate and interpret dashboards and reports to track marketing and sales performance.

Quince challenges the idea that nice things have to cost a lot. They are a direct-to-consumer (DTC) model that cuts out middlemen and leverages just-in-time manufacturing to minimize waste and maximize value in the retail industry.

US

  • Own and optimize HubSpot Marketing & RevOps infrastructure.
  • Design, manage, and continuously improve digital execution.
  • Build and maintain core funnel and BDR reporting.

Compliancy Group helps healthcare organizations simplify compliance through intuitive software and expert guidance. Their platform enables covered entities and business associates to manage HIPAA, OSHA, and other compliance obligations in one place, helping them protect patients, avoid fines, and build trust.

$128,000–$150,000/yr
US Unlimited PTO

  • Design, build, and optimize complex, multi-channel marketing campaigns, automated workflows, and nurture streams within HubSpot.
  • Contribute to the definition, management, and optimization of the end-to-end lead lifecycle, including lead scoring, routing, and segmentation processes.
  • Actively manage and support the maintenance and optimization of our marketing automation platform (HubSpot) and its critical integrations with the CRM and other MarTech tools.

Backblaze is the object storage leader in the open cloud movement. Together with partners, they’re helping customers break free from restrictive legacy solutions and blaze forward with the power of the open cloud, managing over three billion gigabytes of data storage for 500K+ customers.

Global

  • Lead HubSpot portal setup, customization, and data migration for new clients.
  • Streamline sales and marketing workflows using HubSpot’s CRM and automation tools.
  • Create and manage landing pages, forms, email campaigns, and effective calls-to-action.

INSIDEA is a fully remote organization that hires top talents from across the globe to deliver exceptional digital marketing and HubSpot solutions. They provide a holistic approach to transform your digital experience and maximize performance.

Philippines

  • Own and optimize the entire GoHighLevel setup, build and maintain automations, pipelines, forms, and workflows.
  • Respond to incoming emails, DMs, and inquiries in real time, sort and prioritize leads, and update CRM with every interaction.
  • Provide calm, professional support to clients, help improve overall response speed, and maintain a high-quality client experience.

Wing is on a mission of redefining the future of work for companies worldwide. They aim to be the one-stop shop for companies looking to build world-class teams & place their operations on autopilot.

US 4w PTO

  • Lead end-to-end HubSpot projects, including onboarding, migrations, integrations, and custom implementations.
  • Configure and optimize HubSpot Marketing, Sales, and Service Hubs; build automations, workflows, lifecycle stages, lead scoring, and reporting dashboards.
  • Guide clients through strategic planning, technical solutioning, and RevOps best practices; manage client relationships and project timelines.

Process Pro Consulting is a one-stop shop for HubSpot ops, partnering closely with B2B clients to drive meaningful change. They help businesses run smarter by building customized HubSpot solutions that enable revenue teams to maximize the platform’s full potential.

Latin America

  • Design, develop, and deploy automation workflows that reduce manual effort and improve accuracy across back-office functions.
  • Apply artificial intelligence, machine learning, and modern automation tools to solve complex operational challenges and unlock new efficiencies.
  • Collaborate with Client Operations, Finance, People, and other G&A teams to identify automation opportunities, gather requirements, and deliver solutions.

Engine is transforming business travel into something personalized, rewarding, and simple. They are building a platform that brings together corporate travel, a powerful charge card, and modern spend management in one place and more than 20,000 companies already rely on Engine.

  • Serve as the CRM integration SME—advising stakeholders on best practices.
  • Own the configuration and ongoing optimization of integrations.
  • Maintain field mappings, object relationships, and data sync rules.

Momentive Software amplifies the impact of over 20,000 purpose-driven organizations in over 30 countries, with over $11 billion raised and 55 million members served to date. Mission-driven nonprofits and associations rely on Momentive’s cloud-based software and services to address their most pressing challenges.

North America

Focus entirely on pipeline generation, prospect education, and qualified handoffs to Account Executives. Help drive pipeline growth by identifying high-potential prospects, running discovery, educating buyers on AI orchestration and automation use cases. Partner cross-functionally to ensure customer insights strengthen our product and GTM processes.

Zapier builds and uses automation every day to make work more efficient, creative, and human.

$95,000–$105,000/yr
US Unlimited PTO

  • Operate and optimize HubSpot for marketing automation and data accuracy.
  • Translate campaign briefs into executable assets across multiple platforms.
  • Build, maintain, and refine target audience segments for key campaign motions.

TimelyCare offers virtual medical and mental health support. They are a mission-driven organization with a supportive team culture.

Brazil

  • The Marketing Operations Strategist is a detail-oriented problem solver passionate about optimizing marketing technology, processes, and data strategies to drive growth.
  • Act as both an advisor and hands-on contributor, improving lead capture, nurture, and funnel progression through Marketing Automation Platform refinement and data integrity.
  • Blends technical expertise, strategic thinking, and project management to keep workstreams aligned and elevate campaign effectiveness for B2B clients.

Power Digital is a tech-enabled growth firm at the intersection of marketing, consulting & data intelligence. They ignite revenue and brand recognition for leading and emerging companies around the world and value diversity in backgrounds and experiences.

$102,000–$120,000/yr
US 11w maternity

  • Build and maintain dashboards and reports that translate data into actionable insights.
  • Identify and drive opportunities for automation, simplification, and process improvement.
  • Own the day-to-day management of sales systems and tools, maintaining high standards of data hygiene.

Jasper is the leading AI marketing platform that helps innovative companies reimagine their marketing workflows. Founded in 2021, Jasper is a remote-first organization with team members across the US, France, and Australia and is trusted by nearly 20% of the Fortune 500.

$95,000–$110,000/yr
US

  • Own the marketing tech stack and optimize operational processes.
  • Partner with Marketing, Sales, RevOps, and IT to improve efficiency.
  • Build and maintain dashboards and reporting across HubSpot and Salesforce.

Rectangle Health is a financial technology company. They empower medical, dental and specialty practices with technology to drive revenue by increasing patient payments and streamlining practice management and payment processing.

$114,300–$188,600/yr
North America Canada Unlimited PTO

  • Work on key strategic projects for ServiceNow, driving actionable recommendations and results.
  • Help drive the operational cadence of various businesses and functions.
  • Develop project scopes and objectives, involving all relevant stakeholders.

ServiceNow is a global market leader, bringing innovative AI-enhanced technology to over 8,100 customers, including 85% of the Fortune 500®. Their intelligent cloud-based platform seamlessly connects people, systems, and processes to empower organizations for better work. The company embraces a fast-paced, collaborative, and innovative high-growth environment.

$75,000–$90,000/yr
US Unlimited PTO

  • Prospecting and lead generation
  • Research target accounts and market segments to build accurate prospect lists
  • Initiate outbound & inbound engagement through phone, email, LinkedIn, Slack, and X

OpenHands is building an open-source AI platform that empowers engineering teams to accelerate development, automate workflows, and integrate intelligent coding assistance. They are a startup building a culture on kindness, candor, autonomy, and learning.

US

  • Own the development, production, and deployment of customer-facing email and SMS programs.
  • Identify operational bottlenecks and implement improvements that increase efficiency and reduce risk.
  • Develop and maintain HubSpot dashboards to track lifecycle program performance and campaign effectiveness.

Wall Street Prep is a fast-paced, high-growth company. They serve a large and diverse B2C audience and foster a collaborative environment.

Unlimited PTO

  • Own and manage the marketing technology stack including automation, CRM integrations, attribution, and reporting systems.
  • Design and maintain dashboards and reporting to track funnel performance, conversion rates, spend efficiency, and ROI across programs and channels.
  • Partner with Demand, Digital, Product Marketing, and Business Development to ensure clean handoffs, consistent definitions, and shared performance metrics.

Vivun delivers Ava, the AI Sales Teammate for high-velocity sales teams, unlocking instant capacity with a Sales Reasoning Model. They're building technology to change how people work and succeed together, shaping the future of intelligent sales.

GTM Engineer

Vanta
US Unlimited PTO

  • Systematize and Automate the GTM Motion: Identify high-leverage opportunities for AI and automation.
  • Build AI-powered workflows & agents: Design, build, and maintain AI-driven workflows and agents.
  • Build and Ship Internal Tools: Design, develop, and maintain internal-facing web applications leveraging Claude Code and Netlify.

At Vanta, their mission is to help businesses earn and prove trust. They empower companies to practice better security and prove it with ease and have a kind and talented team, and while some have prior security experience, many have been successful without it.

$155,000–$185,000/yr
US Unlimited PTO

  • Build and scale GTM automation: Design, implement, and maintain workflows that drive pipeline generation and account engagement across GTM platforms.
  • Operationalize attribution and routing logic: Translate strategic GTM models into production systems for accurate lead tracking, scoring, and hand-offs.
  • Integrate data and AI: Incorporate predictive and AI-driven components into attribution, scoring, and enrichment workflows.

Valimail is the leader in Email Authentication as a Service, providing a revolutionary platform on top of open standards. They are a fast-growing, venture-funded startup committed to building a more trusted email ecosystem.