Keep the SF office running smoothly, managing operations, vendor relationships, and employee health & safety.
Maintain office supplies, food delivery, and parking policies.
Create positive workplace experiences and events in collaboration with other office managers.
SmithRx is a rapidly growing, venture-backed Health-Tech company that aims to disrupt the expensive and inefficient Pharmacy Benefit Management (PBM) sector.
Manage CxO’s calendar, fielding scheduling requests aligned with team priorities.
Coordinate meetings, agendas, logistics, and plans with senior leadership.
Plan and coordinate travel, including transportation and hotel reservations.
Stitch Fix is an online personal styling service that helps people discover styles they love and that fit perfectly. The company pairs expert stylists with AI to meet each client's individual tastes and needs, and was founded in 2011 and is headquartered in San Francisco.
Support senior leaders and team and serve as a flexible resource across Medical Affairs projects.
Manage schedules, including calendar management, meeting scheduling, travel arrangements and expenses.
Assist with the preparation of presentations, and other materials as needed.
Mineralys Therapeutics is a clinical-stage biopharmaceutical company focused on developing medicines to target hypertension and related comorbidities. Mineralys is a fully remote company with employees working collaboratively.
Provide administrative and personal support to supervisor, including calendar management and scheduling.
Coordinate communications for internal and external stakeholders, ensuring consistent and professional messaging.
Track project progress using project management tools; monitor deadlines, deliverables, and escalate issues proactively.
Since its founding in 1924, the American Heart Association has cut cardiovascular disease deaths in half. To overcome today’s biggest health challenges and accelerate this progress, they need passionate individuals. #TheAHALife embodies their commitment to work-life harmonization and is guided by their core values where their employees can thrive both personally and professionally.
Manages schedules and coordinates events for executives.
Prepares reports and handles various administrative tasks.
Supports the executive team in achieving strategic goals.
Jobgether uses an AI-powered matching process for job applications, ensuring quick and fair reviews. They identify top candidates and share shortlists with hiring companies.
ServiceNow is a global market leader providing innovative AI-enhanced technology. They serve over 8,100 customers, including 85% of the Fortune 500, with an intelligent cloud-based platform connecting people, systems, and processes.
Manage complex calendars across time zones, ensuring alignment with strategic priorities.
Plan and coordinate complex domestic and international travel, including flights, accommodations, transportation, and itineraries.
Coordinate leadership meetings, offsites, dinners, and executive events.
Fleetio is a modern software platform that helps thousands of organizations around the world manage their fleet operations. They raised $450M in Series D in June of 2025 and are on an exciting trajectory as a company and a proud founding member of the Rails Foundation!
Provide executive-level administrative support to senior management.
Coordinate key meetings and ensure timely distribution of materials.
Organize travel arrangements and prepare expense reports.
Jobgether is a company that helps connect job seekers with potential employers through an AI-powered platform. They focus on streamlining the hiring process by ensuring applications are reviewed quickly and fairly based on the role's core requirements.
Assist in the preparation of detailed event documentation.
Help manage event RSVPs, guest confirmations, check-in tools, and data for post-event analytics.
Track administrative follow-ups such as maintaining records of contracts and documentation for vendors, and shipping logistics.
Axios is a media company providing trustworthy, award-winning news content. They value diversity and inclusion and are committed to making hiring decisions based solely on qualifications and merit.
Coordinate leadership meetings and track key deliverables.
Lead cross-functional special projects like team offsite event planning.
Webflow is a Website Experience Platform (WXP) that empowers modern marketing teams to visually build, manage, and optimize stunning websites. From independent designers and creative agencies to Fortune 500 companies, millions worldwide use Webflow to be more nimble, creative, and collaborative. They are a dynamic, forward-thinking company committed to fostering an inclusive, collaborative work environment.
You will provide executive support for our Head of Government Relations, including calendar management and coordination of business meetings.
You'll be the go-to liaison between your executive and stakeholders, ensuring they’re prepared with the right information.
Exercise independent judgment in resolving administrative problems.
Onebrief is collaboration and AI-powered workflow software designed specifically for military staffs, making the staff faster, smarter, and more efficient.
Execute all event logistics including venue coordination, vendor communication, shipping/deliveries, set-up, on-site support, and breakdown.
Source and manage event gifting from ordering through fulfillment and shipment to attendees.
Conduct NYC venue site visits and maintain organized event calendar with all logistics details.
Aspire.io is the world’s first word-of-mouth commerce platform. They leverage your brand’s ambassadors, influencers, affiliates, customers, user-generated content, and social ads to accelerate marketing results. They are a scaling company that values diversity, and works with high-growth ecommerce companies.
Completes administrative tasks for executive staff, including expense reports and travel arrangements. Manages complex calendars and schedules internal and external meetings. Provides a bridge for smooth communication between internal departments and senior management.
ConnectWise is a community-driven software company dedicated to the success of technology solution providers, helping over 45,000 partners manage their businesses.
Facilitate internal operations and enhance productivity.
Streamline processes and provide vital support.
Jobgether uses an AI-powered matching process to ensure applications are reviewed quickly, objectively, and fairly. They identify the top-fitting candidates and share this shortlist with the hiring company.
Provides integrated off-site support to patients, pharmacists, and providers for total quality patient care.
Delivers medication adherence support utilizing various tools and applications.
Educates prospective pharmacy patients on how the hospital pharmacy improves their overall care.
Shields Health Solutions partners with hospitals to build and manage specialty pharmacies within their systems. They aim to improve medication access, adherence, and outcomes for patients with chronic conditions.
Lead and oversee multiple projects from initiation to completion, ensuring timely delivery within budget and scope.
Implement Agile project management principles and Scrum framework to lead department task management as well as drive project execution efficiency while adapting to changing requirements.
Collaborate with department leads to allocate resources effectively, balancing workload across teams to optimize productivity and ensure project deadlines are met and tasks are prioritized & assigned.
Strive Pharmacy offers personalized medicine solutions through compounding, aiming to provide better experiences for customers and clinics. They are dedicated to disrupting the healthcare industry with a focus on personalized care and proactive health approaches.
Support ongoing PX initiatives with scheduling, logistics, tracking, and documentation.
Draft and publish internal messages, event invites, reminders, and updates.
Coordinate logistics for meetups, offsites, gifting, and celebrations.
Turing, based in San Francisco, is the world’s leading research accelerator for frontier AI labs and a trusted partner for global enterprises looking to deploy advanced AI systems. Recognized by Forbes and Fast Company, Turing’s leadership team includes AI technologists from Meta, Google, Microsoft, Apple, Amazon, McKinsey, Bain, Stanford, Caltech, and MIT.
Provide general medical office administrative support.
Answer telephone calls and take and route messages.
Interface with physicians and patients.
Stony Brook Surgical Associates, UFPC supports the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities.