Provide administrative support and project coordination within the Clinical Studies Team, managing calendars, meetings, and project communications.
Track project progress using management tools, monitor deadlines, and generate status reports for leadership.
Coordinate with internal teams and external stakeholders to ensure timely follow-up, meeting logistics, and consistent professional messaging.
The American Heart Association, founded in 1924, is a nonprofit focused on reducing cardiovascular disease deaths and promoting healthier lives. With over 100 years of leadership, the organization employs a large, diverse workforce and emphasizes a supportive culture guided by core values of work-life harmonization.
Proactively coordinate and engage with leadership in planning events, activities, and calendars managing complex schedules with senior leadership.
Organize sensitive confidential information, manage travel logistics, expense reports, and partner with the EA team for office operations.
Prioritize inclusion equity initiatives and collaborate with property management while maintaining a positive team culture.
Veeam is the Data and AI Trust Company, specializing in helping organizations ensure their data and AI are secure and resilient. Headquartered in Seattle with offices in over 30 countries, they protect over 550,000 customers worldwide.
Manage complex calendars and schedule travel for 3-4 senior executives.
Serve as first point of contact for internal and external inquiries, prioritizing communications.
Support team in adopting AI-driven workflows to enhance efficiency.
Aledade empowers independent primary care providers to thrive in value-based care. As a public benefit corporation founded in 2014, we've become the largest network of independent primary care in the country, fostering a collaborative, inclusive, and remote-first culture.
Provide detailed administrative support to executive leadership using systematic procedures.
Manage scheduling, calendar, travel logistics, and expense reconciliation for the team.
Collaborate cross-functionally with finance and other departments to ensure efficient operations.
Vibrant Emotional Health delivers high-quality mental health services and support through technology-enabled solutions and community wellness programs. The organization has been promoting emotional wellness for over 50 years and is an equal opportunity employer.
Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements.
Organize priorities, handle inbox management, and support administrative tasks.
Assist with meeting preparation and maintain clear communication on action items.
Our client is a fast-growing, New York-based technology startup building innovative messaging API solutions. They are a small but ambitious company with a culture that values organization, proactivity, and supporting senior leadership in a fast-paced environment.
Manage complex executive calendars, coordinate travel, and oversee expense reports for Technology and Product leaders.
Organize team events including virtual Town Halls and on/offsite meetings with vendor coordination.
Identify process improvements and partner with administrative colleagues to ensure seamless leadership support.
Applied Systems builds technology that solves real problems for insurance professionals, with over 40 years in the industry. The company has a people-first culture built on trust, inclusion, and growth, with a focus on empowering teams.
Provide high-level support to CEO and C-suite team, coordinating schedules, meetings, and communications.
Manage sensitive information and facilitate key events and initiatives across departments.
Maintain executive focus and organizational flow, impacting the rhythm and success of the organization.
SupplyHouse.com is an industry-leading e-commerce company specializing in HVAC, plumbing, heating, and electrical supplies since 2004. The company values every individual team member, cultivates a supportive work environment, and celebrates diversity.
Masterfully manage and optimize complex calendars for the CRO/President and CPO.
Plan, prepare, and coordinate critical meetings, including leadership offsites and client summits.
Serve as a strategic gatekeeper and primary point of contact for internal teams, clients, and partners.
iSpot.tv helps advertisers measure the brand and business impact of TV and streaming advertising. As one of Seattle's hottest start-ups, we offer a dynamic working experience and the chance to contribute to something great.
Determine and build custom clinical workflows using deep knowledge of the PerfectServe platform.
Engage with customers like Practice Managers and Providers to implement workflow designs and provide training.
Perform quality audits, manage account stages, and support go-lives both remotely and occasionally onsite.
PerfectServe is a leading provider of clinical communication and physician scheduling solutions in the health IT space, with a mission to accelerate speed to care. The company has 400+ employees, 30,000+ customers, and $100 million+ in annual revenue, fostering a collaborative culture that values innovation and customer delight.
Support the Executive Assistant in managing complex calendars and scheduling for client-facing teams.
Coordinate domestic travel, expense reports, and reimbursement workflows accurately.
Assist with onsite event logistics, venue research, and provide coverage during absences.
IntusCare builds an end-to-end ecosystem specifically for PACE programs to enhance care coordination and financial performance. As a small tech startup, it empowers teams to improve outcomes for dual-eligible seniors in the US healthcare system.
Provide proactive, high-level support to the CFO and VP of Finance, managing complex calendars, travel, and confidential information.
Plan and facilitate Finance and leadership meetings, prepare agendas and materials, and drive follow-through on decisions.
Coordinate logistics for offsites, Board preparation, and partner with administrative colleagues on cross-team needs.
Mozilla is the non-profit-backed technology company that has shaped the internet for the better over the last 25 years, making pioneering brands like Firefox. With more than 225 million monthly users, we're shaping the next 25 years of technology and reclaiming an internet built for people, not companies.
Provides high-level administrative support to the CEO and ELT, including calendar management, travel coordination, and meeting preparation.
Serves as an extension of the CEO, managing follow-ups and tracking action items from leadership meetings to ensure strategic priorities stay on track.
Plans and coordinates company-wide events including All Hands meetings, executive offsites, and strategic planning sessions.
Cyara is the global leader in AI-powered customer experience assurance, helping brands deliver seamless, reliable interactions across voice, digital, messaging, and AI channels. With a global team that values curiosity, collaboration, and continuous learning, Cyara fosters an inclusive culture and competitive benefits.
Provide executive support to multiple VPs in Security and Product, managing complex calendars and optimizing meeting hygiene.
Coordinate operating rhythms, including team meetings, leadership syncs, and planning cycles, ensuring clear follow-through.
Handle sensitive information with discretion and serve as a trusted liaison across internal and external stakeholders.
1Password is a cybersecurity company that provides enterprise password management and unified access management. With over $400M in ARR and recognized on the Forbes Cloud 100 for four years, the company fosters a collaborative, transparent culture focused on delivering results.
Manages essential administrative and clinical-adjacent functions such as medication prior authorizations and scheduling.
Ensures tasks comply with organizational standards and regulatory requirements to promote a seamless care experience.
Supports clinical and operational scheduling and provides flexible administrative support to Care Teams.
This organization provides operational support for healthcare member care. They focus on ensuring accuracy and efficiency in workflows like prior authorizations and toxicology result entry.
Manage the Managing Director's calendar, travel, and expense processing with proactive prioritization.
Support preparation for finance and operational cadences like monthly All Hands and budget cycles.
Assist in drafting communications, presentations, and special projects across the organization.
Ondo Finance provides institutional-grade, blockchain-enabled investment products and services, tokenizing exposure to assets like US Treasuries. We are fully remote, backed by top investors including Founders Fund and Coinbase Ventures, and we are the category leader by AUM with a growing team.
Lead execution and optimization of integrated clinical service operations across behavioral health, pharmacy, and nursing service lines.
Oversee workforce planning, capacity management, and performance tracking against key clinical and operational metrics.
Manage unit economics and translate growth strategies into operational roadmaps for new markets and payer partnerships.
Our partner is a mission-driven, high-growth healthcare organization focused on improving outcomes for complex patient populations through coordinated, value-based care. They operate in a fast-paced, remote-first environment with a strong focus on professional growth and cross-functional collaboration.
Provide critical HR and administrative support to leadership teams in a fast-paced remote environment.
Manage employee documentation, HR processes, executive coordination, and operational priorities.
Maintain accurate records, coordinate administrative processes, and improve organizational efficiency.
Jobgether is a job platform that uses AI-powered matching to connect candidates with hiring companies. It is a remote-first company with an international work environment and a supportive culture focused on work-life balance and professional growth.
Make outbound calls to schedule appointments for preventative health screenings and assess high-risk patients.
Assist members with benefits, insurance information, and conduct surveys to enhance their healthcare experience.
Work remotely from home in a role that requires strong computer skills, empathy, and excellent customer service.
Carenet Health pioneers advancements across the healthcare consumer journey, interacting with 1 in 3 Americans daily. They have over 30 years of experience and foster a collaborative, innovative culture focused on growth and accountability.
Support the Travel Therapy team by managing administrative tasks and contributing to the program's operational success.
Serve as a primary point of contact for hiring managers and agency partners, ensuring timely communication and support.
Maintain accurate tracking of clinical contractors, contract labor requisitions, and candidate records.
Upstream Rehabilitation is the country's largest dedicated provider of outpatient physical and occupational therapy services. With 1,200+ locations nationwide, 26 brand partners, and 8,000+ employees, they leverage data and innovation to drive operational excellence.