Source Job

• Execute end-to-end onboarding for new hires, ensuring all equipment, accounts, and documentation are ready before day one.
• Manage HRIS data integrity, conduct audits of employee records, and handle benefit enrollment and termination.
• Build and maintain a comprehensive HR operations playbook, document SOPs, and generate quarterly reports on headcount and turnover.

Ethena Labs is building a suite of groundbreaking digital dollar products, including synthetic stablecoins, to upgrade money for the internet era. It is a crypto-native company with a team of over 40 people, operating as a remote-first organization that values ownership, innovation, and a security-first approach.

• Plan and prioritize to support founder’s goals
• Manage team operations and improve processes
• Coordinate personal assets (yacht, helicopter, vehicles)

Social Discovery Group (SDG) is one of the world's largest groups of social discovery companies, uniting millions of users on dozens of products. SDG solves the problem of loneliness, isolation, and disconnection - transforming virtual intimacy into the new normal.

• Own and proactively manage complex calendars for multiple senior executives.
• Coordinate domestic and international travel arrangements.
• Provide logistical support for team offsites and special events.

Anchorage Digital is building a digital asset platform for institutions to participate in crypto through custody, staking, trading, governance, settlement, and security infrastructure. They are funded by institutions including Andreessen Horowitz, GIC, Goldman Sachs, and KKR and have over 600 employees.

• Create and send statements or invoices, track payments, and record company expenses.

Wing is on a mission of redefining the future of work for companies worldwide, aiming to be a one-stop shop for building world-class teams and automating operations. They foster an inclusive culture and provide upskilling opportunities, with a focus on job security, supportive teamwork, and career growth.

• Own complex calendars for two C-level executives and coordinate meetings across time zones.
• Manage Ethics Share program, involving topic development, review, and presentation coordination.
• Handle administrative tasks, including travel arrangements, expense reports, and inbound requests.

KoBold builds AI models for mineral exploration and deploys those models—alongside our novel sensors—to guide decisions on KoBold-owned-and-operated exploration programs. In the eight years since founding, KoBold has become by far both the largest independent mineral exploration company and the largest exploration technology developer.

• Day-to-day bookkeeping, accounts payable and receivable, payroll coordination, and expense management.
• Onboarding new team members well, maintaining our employee handbook, and managing our Employer of Record relationships for our distributed team.
• Managing diaries, travel, and high-priority administrative tasks so they stay focused on the work that moves the company forward.

OpsMill is building the next generation of infrastructure data management, helping automation teams unify data and scale reliably. They're a commercial open-source company built by practitioners who understand the real-world challenges of scaling infrastructure automation.

• Manage the CEO’s schedule and email to ensure focus on growth activities.
• Facilitate communication between the CEO and HR team.
• Track deliverables across the organization and follow up on action items.

IncubatorLab is a company that focuses on internal growth. They are looking for an agile and iteration-focused EA to support their creative teams.

• Provide comprehensive support, including complex calendar management and travel coordination.
• Manage executive inboxes by triaging emails and prioritizing urgent matters.
• Lead inter- and intra-departmental projects by developing action plans.

IonQ is the world’s leading quantum platform and merchant supplier, delivering integrated quantum solutions across computing, networking, sensing, and security. IonQ has operations in California, Colorado, Massachusetts, Tennessee, Washington, Italy, South Korea, Sweden, Switzerland, Canada, and the United Kingdom.

• Support compliant document management and record-keeping.
• Manage schedules, including calendar management and travel arrangements.
• Assist with the preparation of presentations and materials as needed.

Mineralys Therapeutics is a clinical-stage biopharmaceutical company focused on developing medicines to target hypertension and related comorbidities. Mineralys is a fully remote company with an innovative culture.

• Administer and manage employee records, contracts, and documentation.
• Support onboarding and offboarding processes, including documentation and equipment coordination.
• Process and manage employee changes, such as role changes and leaves of absence, in HR systems.

Typeform is a form builder that helps over 150,000 businesses collect data with forms, surveys, and quizzes. They are fully remote by design and drive 500 million responses every year, integrating with essential tools.

• Ensure zero missed commitments.
• Keep CRM (Jobber) 100% accurate with all leads, quotes and job information.
• Manage Certificates of Insurance (COIs) for commercial clients, coordinate policy updates with the insurance provider, and ensure timely delivery of COIs as requested.

Offshore Launch is a staffing agency that specializes in helping small business owners scale their operations with the top 1% of global remote talent. They are a people-centered agency with a passion for leaving every person and business in a better position than they found them.

• Perform a wide range of administrative and executive support functions.
• Manage complex, multi-timezone calendars and resolve conflicts proactively.
• Plan and execute all domestic and international travel end-to-end.

Xsolla is a global commerce company providing tools and services for video game developers to fund, distribute, market, and monetize their games. Headquartered in Los Angeles, California, they operate as the merchant of record and have helped over 1,500+ game developers worldwide.

• Play a key role in the operational backbone of a dynamic, global International Operations team.
• Work across administrative and coordination tasks that support international workflows and streamline processes.
• Ensure smooth day-to-day functioning across jurisdictions.

Remote is solving modern organizations’ biggest challenge – navigating global employment compliantly with ease. They make it possible for businesses of all sizes to recruit, pay, and manage international teams with a future-focused work culture where team works asynchronously around the world.

• Attend all meetings alongside the executive, acting as a real-time note-taker and capturing clear action items, deadlines, and responsibilities.
• Support during property walkthroughs, documenting observations, tasks, and required follow-ups in real time.
• Take full ownership of tracking and managing hundreds of small but critical tasks, ensuring nothing is missed or delayed.

Veta Virtual is hiring an Executive Assistant for one of our valued clients — a growing property management company focused on operational excellence, responsiveness, and execution in the field. We’re looking for a highly organized, proactive, and detail-oriented Executive Assistant who can act as a true right hand — someone who thrives on tracking, follow-through, and keeping everything moving.

• Manage complex calendars and priorities, anticipating the needs of the executive.
• Coordinate travel and events, including managing budgets and logistics.
• Streamline workflows by processing expense reports and facilitating business contracts.

GoGuardian is dedicated to helping build a future where all learners are ready and inspired to solve the world’s greatest challenges. They are an outcomes-focused learning company with a diverse, committed, mission-driven team.

• Maintains and updates data across CRM and financial systems, prepares reports, and ensures accuracy of records.
• Collects and organizes receipts, assists with data entry, and prepares materials for financial reviews.
• Maintains employee records, tracks key dates, and supports onboarding and offboarding logistics.

Founded in 2022, Just Zero advocates for modern Zero Waste solutions to replace toxic waste systems. As a growing nonprofit, they foster a compassionate, welcoming, and equitable institution committed to Justice, Equity, Diversity, and Inclusion.

• Act as the operational backbone of the business, owning coordination, systems, and execution.
• Manage systems and communication, and act as a true right-hand partner.
• Free up the founders to focus on strategy, creativity, and growth.

WeAssist connects global talent with thriving US businesses, led by a Founder who cares. With 100+ outsourced professionals and growing, they prioritize long-term fit, stability, and growth over just filling roles, fostering an inclusive and thriving culture.

• Partnering closely with senior leaders to manage priorities, complex calendars, meetings, and travel.
• Be a trusted connector across the business, balancing judgment and decisiveness.
• Excel in a virtual environment and love keeping leaders and teams operating at their best.

LesBaird Consulting LLC offers support services to improve efficiency and streamline operations. They deliver solutions aligning with client goals, emphasizing clear communication and a customer-focused mindset, aiming to enhance productivity in a competitive marketplace.

• Manage complex calendars and coordinate travel arrangements.
• Monitor executive inboxes and prepare meeting materials.
• Serve as a connection point between the CSOO’s office and other teams.

Edmentum is dedicated to tech-enabled learning solutions and ensuring students have access to flexible environments. They are a remote-first organization committed to excellence, innovation, and customer satisfaction.

• Day-to-day administration and management of executive support.
• Scheduling meetings, 1:1s, speaking engagements, and client meetings.
• Managing travel and expense reports.

Acquia empowers brands to create digital customer experiences. They are a global company with employees in over 30 countries and are considered a market leader in their industry.