Source Job

• Masterfully manage and optimize complex calendars for the CRO/President and CPO.
• Plan, prepare, and coordinate critical meetings, including leadership offsites and client summits.
• Serve as a strategic gatekeeper and primary point of contact for internal teams, clients, and partners.

iSpot.tv helps advertisers measure the brand and business impact of TV and streaming advertising. As one of Seattle's hottest start-ups, we offer a dynamic working experience and the chance to contribute to something great.

• Proactively coordinate and engage with leadership in planning events, activities, and calendars managing complex schedules with senior leadership.
• Organize sensitive confidential information, manage travel logistics, expense reports, and partner with the EA team for office operations.
• Prioritize inclusion equity initiatives and collaborate with property management while maintaining a positive team culture.

Veeam is the Data and AI Trust Company, specializing in helping organizations ensure their data and AI are secure and resilient. Headquartered in Seattle with offices in over 30 countries, they protect over 550,000 customers worldwide.

• Provides high-level administrative support to the CEO and ELT, including calendar management, travel coordination, and meeting preparation.
• Serves as an extension of the CEO, managing follow-ups and tracking action items from leadership meetings to ensure strategic priorities stay on track.
• Plans and coordinates company-wide events including All Hands meetings, executive offsites, and strategic planning sessions.

Cyara is the global leader in AI-powered customer experience assurance, helping brands deliver seamless, reliable interactions across voice, digital, messaging, and AI channels. With a global team that values curiosity, collaboration, and continuous learning, Cyara fosters an inclusive culture and competitive benefits.

• Support the Chief Investment Officer and two VPs with complex calendar management across time zones.
• Arrange domestic and international travel, prepare agendas, and handle expense reports with speed and accuracy.
• Triage inbound requests and route communications through Slack and other tools.

KoBold builds AI models for mineral exploration to find copper, lithium, and other metals for electric vehicles and renewable energy. The company has over 60 projects and is privately held by investors including T. Rowe Price and Andreessen Horowitz.

• Own and defend complex multi-time-zone calendars for several executives, resolving conflicts proactively.
• Manage meetings, cadences, and communications to keep the operating rhythm running smoothly.
• Coordinate travel, expenses, and special projects as a trusted, discreet partner.

Wand builds tools to help players have more fun in their favorite games through customization and guidance. It is a startup that values diversity and inclusion, with a global team spread across time zones.

• Manage complex calendars and schedule travel for 3-4 senior executives.
• Serve as first point of contact for internal and external inquiries, prioritizing communications.
• Support team in adopting AI-driven workflows to enhance efficiency.

Aledade empowers independent primary care providers to thrive in value-based care. As a public benefit corporation founded in 2014, we've become the largest network of independent primary care in the country, fostering a collaborative, inclusive, and remote-first culture.

• Manage complex, multi-time-zone calendars for a senior leadership team, anticipating needs and protecting executive time.
• Own international and domestic travel end to end, including itineraries, logistics, visas, and expense management.
• Serve as a trusted point of contact for internal and external stakeholders, and drive preparation for town halls and board meetings.

QAD | Redzone is a SaaS and AI company that provides an intelligent platform for manufacturing and supply chains. It is a growing company with a collaborative culture and values diversity and inclusion.

• Manage executive calendar, meetings, and communications to ensure strategic focus and efficiency.
• Coordinate operational projects, track milestones, and drive accountability across teams.
• Handle travel arrangements, expense reports, and administrative support for the VP.

Frontier is a subsidiary of Fresh Prints, a New York-based fast-growing fully remote company. They help high-growth companies build exceptional global teams by recruiting top talent for long-term roles with leading startups.

• Manage complex executive calendars, coordinate travel, and oversee expense reports for Technology and Product leaders.
• Organize team events including virtual Town Halls and on/offsite meetings with vendor coordination.
• Identify process improvements and partner with administrative colleagues to ensure seamless leadership support.

Applied Systems builds technology that solves real problems for insurance professionals, with over 40 years in the industry. The company has a people-first culture built on trust, inclusion, and growth, with a focus on empowering teams.

• Manage complex calendars for the CEO and C-Suite team across multiple time zones.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, and visas.
• Prepare and submit expense reports accurately and track receipts for compliance.

CoreView is the global leader in Microsoft 365 tenant resilience, serving over 23 million users worldwide. Backed by world-class support and a collaborative, innovative culture, CoreView is a place where your ideas matter and your work truly impacts global enterprises.

• Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements.
• Organize priorities, handle inbox management, and support administrative tasks.
• Assist with meeting preparation and maintain clear communication on action items.

Our client is a fast-growing, New York-based technology startup building innovative messaging API solutions. They are a small but ambitious company with a culture that values organization, proactivity, and supporting senior leadership in a fast-paced environment.

• Manage the Managing Director's calendar, travel, and expense processing with proactive prioritization.
• Support preparation for finance and operational cadences like monthly All Hands and budget cycles.
• Assist in drafting communications, presentations, and special projects across the organization.

Ondo Finance provides institutional-grade, blockchain-enabled investment products and services, tokenizing exposure to assets like US Treasuries. We are fully remote, backed by top investors including Founders Fund and Coinbase Ventures, and we are the category leader by AUM with a growing team.

• Provide proactive, high-level support to the CFO and VP of Finance, managing complex calendars, travel, and confidential information.
• Plan and facilitate Finance and leadership meetings, prepare agendas and materials, and drive follow-through on decisions.
• Coordinate logistics for offsites, Board preparation, and partner with administrative colleagues on cross-team needs.

Mozilla is the non-profit-backed technology company that has shaped the internet for the better over the last 25 years, making pioneering brands like Firefox. With more than 225 million monthly users, we're shaping the next 25 years of technology and reclaiming an internet built for people, not companies.

• Provide business and administrative support to the CTO/CPO, including diary coordination and travel logistics.
• Act as the primary point of contact for all internal and external communications with the CTO/CPO.
• Lead internal communications and company-wide initiatives within the R&D org.

SmartRecruiters offers a cloud-based global Hiring Success platform that helps teams attract, select, and hire the best talent. The company is a values-driven, global-minded, well-funded tech employer with 4,000 companies worldwide as clients, including brands like Bosch and LinkedIn, and was recognized by Forbes as one of the Best Employers in 2020.

• Provide executive support to multiple VPs in Security and Product, managing complex calendars and optimizing meeting hygiene.
• Coordinate operating rhythms, including team meetings, leadership syncs, and planning cycles, ensuring clear follow-through.
• Handle sensitive information with discretion and serve as a trusted liaison across internal and external stakeholders.

1Password is a cybersecurity company that provides enterprise password management and unified access management. With over $400M in ARR and recognized on the Forbes Cloud 100 for four years, the company fosters a collaborative, transparent culture focused on delivering results.

• Manage a complex, shifting calendar and coordinate comprehensive travel arrangements to fully optimize the executive's daily schedule.
• Serve as the primary point of contact and liaison for internal teams and high-profile external stakeholders, managing sensitive correspondence with diplomacy.
• Track ongoing priorities, align stakeholders, surface potential roadblocks early, and simplify decision-making processes across the enterprise and governance portfolio.

Onebrief builds collaboration and AI-powered workflow software for military planning and operational coordination. Founded in 2019 and valued at over $2 billion, we are a distributed team backed by leading investors, with some members working remotely and others alongside customers worldwide.

• Provide administrative and operations support to executives, managing complex calendars, travel, and expenses.
• Coordinate internal and external communications, meeting materials, and project deliverables.
• Plan company-wide events and support recruiting and onboarding efforts.

Honest Health is a healthcare company that partners with health systems, physician organizations, and payers to deliver innovative primary care solutions that elevate care and control costs. They are a startup with a collaborative culture focused on purpose, innovation, communities, and kindness.

• Build a relationship grounded in trust as the Co-Founder's closest day-to-day partner.
• Manage calendar, travel, communications, and drive follow-through on priorities.
• Coordinate personal projects, household logistics, and executive travel.

Our client is one of the fastest growing consumer products companies in the US. Built around a mission to improve well-being through science-backed products, the company has a purpose-driven culture with world-class talent.

• Manage executive communications, calendar, and travel planning to support founder priorities.
• Drive customer outreach through prospect research, lead qualification, and CRM management.
• Coordinate operational workflows, track action items, and improve business processes across teams.

The company is a technology-driven startup focused on business development and growth operations. It operates with a small, distributed team and a startup culture emphasizing efficiency and ownership.

• Maintain the CEO's complex calendar and coordinate all scheduling needs.
• Provide backup administrative support to the Executive Leadership Team.
• Ensure smooth day-to-day operations for the executive office.

Percona provides open-source database software and services to enterprises worldwide. The company has a globally distributed team and emphasizes a culture of trust, collaboration, and autonomy.