Source Job

US

  • Coordinate client and candidate communications across Teams, email, and text while maintaining staffing rosters and program trackers.
  • Take meeting minutes, track action items, and escalate candidate issues to the Project Manager as needed.
  • Support onboarding activities, security tracking, and program documentation for federal healthcare staffing operations.

Microsoft Teams Jira Communication Program Coordination Onboarding

20 jobs similar to Program Assistant – Healthcare Staffing (VA Program)

Jobs ranked by similarity.

US

  • Support program planning, scheduling, and roadmap updates for VA interoperability programs.
  • Track deliverables, metrics, risks, and issue logs, and prepare biweekly reports in Jira.
  • Coordinate meetings, maintain artifacts, and participate in SAFe agile ceremonies.

Aptive partners with federal agencies to improve performance, streamline operations, and enhance service delivery. With 300+ employees nationwide, it applies technology and human-centered services to optimize government missions.

US

  • Support program planning, tracking, and reporting for VA clinical informatics programs, keeping schedules, metrics, risks, and deliverables organized.
  • Maintain integrated schedules, track deliverables against due dates, and prepare biweekly sprint reports and status updates in Jira.
  • Manage risk and issue logs, support EHR issue management, patient safety monitoring, and informatics workforce program tracking.

Aptive is a professional services firm supporting federal health care programs, including the Department of Veterans Affairs' Office of Clinical Informatics. The company works within Scaled Agile Framework to help delivery teams stay focused and keep program operations running smoothly.

$63,800–$83,000/yr
US

  • Own claims tracking, provider activation support, and reporting to keep field teams focused on provider relationships.
  • Monitor payment exceptions, contract signature workflows, and activation milestones, routing escalations to appropriate internal stakeholders.
  • Maintain dashboards and tracking tools to ensure accurate, on-time reporting and smooth operational handoffs.

Counterpart Health develops Counterpart Assistant, an AI-enabled clinical tool that supports primary care physicians in diagnosing and managing chronic conditions. It is a subsidiary of Clover Health with a remote-first culture and a team focused on value-based care.

US

  • Coordinate interview scheduling and candidate communication across multiple time zones.
  • Manage People Operations inbox and handle administrative tasks including background checks, onboarding, and leave management.
  • Support HR platform administration and assist with ad hoc projects.

Vynca is a healthcare company transforming care for individuals with complex needs, providing comprehensive care for more quality days at home. They are a close-knit community guided by core values of Excellence, Compassion, Curiosity, and Integrity.

$45,622–$50,691/yr
Canada

  • Maintain employee and contractor files and prepare People Team documents.\n- Oversee HRIS administration and ensure data accuracy.\n- Support onboarding, off-boarding, and People Team initiatives.

ThoughtExchange is an AI-powered platform that helps leaders connect with communities and uncover actionable insights. The company is a remote-first team of curious and collaborative individuals focused on empowering K12 leaders.

US

  • Drive rapid decision-making within Tier 1 of the Tiered Resolution Pathway.
  • Facilitate and document meetings for VHA EHRM Tier 1 SME Teams and stakeholders.
  • Support project management, strategic communications, and change management efforts.

Aptive partners with federal agencies to improve performance, streamline operations, and enhance service delivery. Based in Alexandria, VA, we support more than a dozen agencies and have 300+ employees nationwide.

$26–$26/yr
US

  • Partner with assigned recruiter to drive placements and achieve sales goals.
  • Conduct candidate outreach, matching, and submission to support recruitment lifecycle.
  • Manage desk administration and provide coverage to ensure continuity.

Host Healthcare is a healthcare staffing company that connects clinicians with travel assignments across the US. The company focuses on a supportive, collaborative culture and emphasizes excellent experiences for clinicians and internal partners.

$65,000–$75,000/yr
US

  • Serve as the day-to-day point of contact for NPs and Sprinters on timesheet, mileage, and documentation questions
  • Maintain clinical employee attendance, call-off, and workforce planning trackers
  • Participate in internal audits and flag workflow inefficiencies to support scaling field operations

Sprinter Health expands access to healthcare by delivering hybrid in-home and virtual care powered by technology and data products. The rapidly scaling team of technologists, clinicians, and operators has served 1M+ patients across 15+ states, backed by leading investors.

US

  • Own the full pre-employment onboarding process for new hires, serving as their primary point of contact from offer acceptance through Day 1.
  • Coordinate with Recruiting, HR, IT, and Training to track requirements, resolve issues, and ensure candidates are prepared for their start date.
  • Document workflows and drive process improvements to make onboarding simpler, faster, and more reliable.

CareTalk Health is a national virtual medical practice specializing in Clinical Process Outsourcing (CPO), partnering with healthcare organizations to manage patient populations via video visits. The company is fully remote and fast-growing, with a collaborative culture focused on building scalable processes and giving employees real ownership.

US

  • Lead end-to-end program management for the VA's AI Citizen Developer Ecosystem task order.
  • Coordinate cross-functional teams and drive governance, risk, and compliance for federal healthcare programs.
  • Develop integrated master schedules, status reports, and mitigation strategies to deliver on VA mission goals.

Aptive partners with federal agencies to improve performance and service delivery. Founded in 2012, it has 300+ employees nationwide and uses technology, creativity, and human-centered services to optimize government mission delivery.

$160,000–$200,000/yr
US

  • Help lay infrastructure (HRIS, handbooks, onboarding, performance management) to support rapid headcount growth.
  • Turn HR processes into auditable scalable systems with KPIs.
  • Team with hiring managers to source and screen amazing new hires.

IMPaCT Care unlocks the power of the grassroots community health workforce by finding, training, and enabling Community Health Workers. They have built the largest scientifically-proven platform in the country, serving 20 states with 50 organizations, and emphasize a collaborative, remote-first culture with competitive compensation and equity.

US Unlimited PTO

  • Coordinate recruiting, onboarding, and training schedules while maintaining candidate and performance records.
  • Support Regional Managers with metrics tracking, coaching documentation, and PIP paperwork.
  • Monitor live driver orders, manage communications, and improve documentation workflows.

Airspace is a tech-enabled freight forwarder using AI to deliver mission-critical packages like organs and machine parts. With over $140M raised and a global team, Airspace is a fast-growing company recognized as a top startup employer.

$70,000–$80,000/yr
US

  • Coordinate participant pre-arrival and onboarding activities, including communications and orientation schedules.
  • Maintain accurate participant rosters, records, and progress tracking for up to 25 participants.
  • Coordinate cohort meetings, workshops, and events while managing program calendars and logistics.

Reveille Group is a strategic advisory consulting firm providing innovative solutions including technical analysis and development. They prioritize work-life balance and offer a full benefits package.

US

  • Analyze Health IT programs, projects, and contract activities to inform strategic decision-making for the Office of the Unit Chief.
  • Translate stakeholder issues into technical recommendations and support leadership briefings, executive summaries, and data-driven decision support.
  • Review and validate contractor deliverables against IT priorities and coordinate across HITU stakeholders.

Aptive partners with federal agencies to achieve their missions through improved performance, streamlined operations and enhanced service delivery. Based in Alexandria, Virginia, the company supports more than a dozen agencies and employs 300+ people nationwide.

Global

  • Handle after-hours client communications, monitor phone and text lines, and coordinate urgent care cancellations or labor alerts.
  • Manage sales pipeline, maintain lead records, set up new clients, and support hiring administration with CRM and AI tools.
  • Work independently during U.S. off-hours to complete recurring operational tasks and improve workflows using established systems.

20four7VA provides remote administrative and support services to clients worldwide, focusing on developed markets like the US, UK, Canada, and Australia. It fosters a supportive community offering training, guidance, and constant support for its contractors.

Mexico

  • Optimize workforce scheduling, forecasting, and intraday monitoring for crisis intervention operations in the US and Mexico.
  • Manage real-time adherence, schedule efficiency, and volume fluctuations to ensure optimal staffing levels.
  • Collaborate with leadership and mentor team members to drive data-driven improvements and operational stability.

The Trevor Project is the leading suicide prevention and crisis intervention organization for LGBTQ+ young people, providing 24/7 crisis services and operating research, advocacy, education, and peer support programs. The organization has been saving lives for over 25 years and values heart, integrity, community, belonging, and progress.

US

  • Conducts outreach to members, prescribers, and infusion providers to facilitate site-of-care transitions and support informed healthcare decisions.
  • Manages case workloads, tracks referral progress, and coordinates with internal and external stakeholders to ensure timely service delivery.
  • Documents activities, identifies barriers, and contributes to process improvements to enhance program effectiveness and member outcomes.

Judi Health is a health technology company providing benefit administration solutions to employers, unions, health plans, and government entities. It replaces fragmented, outdated systems with a unified claims processing architecture to drive operational efficiency for millions of Americans.

US

  • Identify members meeting outreach criteria using internal data and systems.
  • Conduct telephone and in-person outreach to coordinate appointments and address care barriers.
  • Connect members with community resources and support Medicaid eligibility and care integration.

Jobgether is an AI-powered job matching platform that connects candidates with hiring companies. They focus on efficient, objective application review and data privacy compliance.

$110,000–$125,000/yr
US

  • Coordinate project schedules, trackers, action logs, and risk logs.
  • Facilitate meetings, capture minutes, and drive follow-up on action items.
  • Support Agile delivery, maintain SharePoint documentation, and assist with onboarding.

LMI is a digital solutions provider accelerating government impact with innovation and speed. Headquartered in Tysons, Virginia, LMI serves defense, space, healthcare, and intelligence sectors, employing a team committed to agility and collaboration.

US

  • Triage incoming clinical programs calls, schedule consultations, and conduct outreach to prescribers, pharmacies, and members.
  • Manage and maintain drug lists to support clinical programs, including periodic maintenance and ad-hoc updates.
  • Support reporting requirements, monitor claims, and ensure communication among internal and external stakeholders.

Judi Health is a health technology company providing benefit administration solutions with Unified Claims Processing architecture. It operates in a startup environment, deploying infrastructure for millions of Americans.