Serve as primary internal point for employee technology requests and coordinate with outsourced IT provider.
Provide executive administrative support including calendar management, scheduling, and travel arrangements.
Coordinate cross-functional projects using Asana, track timelines, and document workflows for efficiency.
Our client is a rapidly growing private aviation company focused on delivering exceptional operational execution and customer service. They operate in a fast-paced, high-performance environment and are seeking a trusted operational partner to support scaling operations.
Conducts training and flight checks for helicopter and fixed-wing pilots undergoing evaluation.
Evaluates operational compliance with safety and regulatory standards.
Assists in developing and implementing training schedules and programs.
Air Methods is a leading provider of air medical transport services, operating helicopter and fixed-wing aircraft for emergency medical response. The company employs a large workforce and emphasizes a culture of safety, compliance, and teamwork.
Own sector performance and escalations, ensuring service levels and KPI improvement through coaching and process changes.
Partner cross-functionally with Revenue, Network, Finance, and R&D to shape SOPs, support revenue motions, and scope customer-specific solutions.
Coach and develop team leaders, manage training platform, and drive continuous improvement initiatives aligned with company OKRs.
Airspace is a tech-enabled freight forwarder that uses AI and machine learning to deliver critical packages like organs and machine parts. The company has raised over $140M, employs 300+ people, and fosters a culture of innovation, transparency, and teamwork.
Coordinate and schedule field service activities across assigned European markets.
Act as primary point of contact between field technicians, customers, and internal teams.
Track and report on service KPIs, SLAs, and field performance metrics.
Geotab is a global leader in IoT and connected transportation, providing web-based analytics to help customers manage their fleets. The company is a certified Great Place to Work with a diverse and talented team, and a fast-paced culture.
Coordinate inbound shipments from suppliers to 3PL warehouse, including documentation and scheduling.
Act as day-to-day liaison with 3PL partner to support receiving, storage, and order fulfillment.
Monitor shipment tracking, assist with inventory accuracy, and help resolve shipping discrepancies.
Poppy & Peonies is a fun and energetic brand that creates practical, stylish vegan leather bags. Founded in 2015 after appearing on Dragons' Den, the company is growing rapidly and committed to sustainability, using vegan, cruelty-free materials and plastic-free shipping.
Manage end-to-end travel arrangements for corporate clients, including flights, hotels, and ground transportation.
Provide proactive, high-touch service and ensure compliance with client travel policies and preferred suppliers.
Handle changes, disruptions, and urgent requests while monitoring itineraries and identifying cost-saving opportunities.
Range Group is a corporate travel management company that provides booking and consulting services for businesses. They are a mid-sized organization with a collaborative and supportive team culture focused on customer service and performance.
Monitor shipment exceptions and escalate issues to logistics managers.
Manage inbound calls and route communications to appropriate departments.
Handle external communications with carriers and clients throughout shipments.
Cryoport Systems is a comprehensive supply chain partner for the life sciences industry, delivering specialized solutions for biopharmaceutical, cell and gene therapy, reproductive medicine, and animal health markets. As part of a broader family of companies, it provides temperature-controlled supply chain expertise and employs dedicated personnel to support life and health through advanced technologies.
Coordinate work orders with vendors, onsite teams, and stakeholders to ensure timely delivery.
Track, document, and submit work orders for billing while monitoring performance against SLAs and KPIs.
Communicate status updates to stakeholders and ensure compliance with operational procedures and quality standards.
New Era Technology securely connects people, places, and information with end-to-end technology solutions at scale. With a global team of over 3,000 professionals, they foster a team-oriented culture that prioritizes personal and professional development and inclusion.
Lead an active airborne remote sensing and ground survey program with 25+ staff, overseeing flight operations, personnel, and project management.
Coordinate acquisition efforts, mission planning, and asset scheduling across North America.
Ensure safety compliance, maintain operational control of aircraft, and build vendor relationships.
NV5 is a global technology solutions and consulting services company with over 4,500 professionals in more than 100 offices worldwide. The NV5 family brings together talent across markets like engineering, GIS, and software development, fostering a collaborative culture that values diversity and innovation.
Provide advanced troubleshooting, inspections, and return-to-service certifications on BK117 C2/D3 and EC135 aircraft at various customer sites across the U.S.
Lead a team of technicians by conducting daily huddles, assigning tasks, and identifying performance or safety issues.
Support customers on-site by diagnosing complex technical issues and ensuring aircraft safety and airworthiness.
Airbus pioneers sustainable aerospace for a safe and united world, providing efficient and technologically-advanced solutions in aerospace, defence, and connected services. As a European leader in defence and security and a global provider of helicopter solutions, Airbus is committed to workforce diversity and creating an inclusive working environment.
Work in lockstep with other EAs within the CEO office, understanding Co-CEO leadership dynamics.
Manage complex executive calendars, coordinate travel, and prepare briefing materials.
Track team tasks, budgets, onboarding, and process expenses accurately.
Payward, the parent company behind Kraken and other platforms, builds global financial infrastructure for an open financial system. Founded in 2011, it is one of the longest-standing crypto platforms, trusted by over 10 million users.
Book and schedule shipments across the network, coordinating pickup and delivery windows directly with carriers and sites.
Track every shipment in transit through the TMS, flagging at-risk deliveries before they hit a site.
Own day-to-day carrier relationships, chase missed SLAs to root cause, and keep performance data current.
Fluidstack builds civilization-scale compute infrastructure for AI, rethinking every layer of the stack to deploy frontier compute faster. They operate with extreme ownership and velocity, hiring people who care deeply about expanding human freedom through AI.
Manage complex calendars for the CEO and C-Suite team across multiple time zones.
Coordinate domestic and international travel, including flights, hotels, ground transportation, and visas.
Prepare and submit expense reports accurately and track receipts for compliance.
CoreView is the global leader in Microsoft 365 tenant resilience, serving over 23 million users worldwide. Backed by world-class support and a collaborative, innovative culture, CoreView is a place where your ideas matter and your work truly impacts global enterprises.
Serve as primary technical liaison between clients and maintenance organizations for airframe and engine matters.
Coordinate all aspects of maintenance events from routine inspections to AOG situations.
Provide on-site representation and expert guidance to support informed decision-making.
JSSI is the largest independent provider of hourly cost maintenance programs for business aviation, headquartered in Chicago. With over 6,500 aircraft supported, they offer comprehensive maintenance solutions and are backed by leading institutional investors.
Plan and execute the President and CEO's domestic and international travel, ensuring compliance with organizational policies and coordinating with event organizers for seamless engagements.
Travel with the Principal on trips to provide real-time scheduling coordination, logistics management, and proactive resolution of unexpected issues.
Maintain comprehensive travel records, expense documentation, and briefing materials to support stakeholder outreach and strategic engagement opportunities.
Democracy Forward Foundation is a mission-driven legal and policy organization dedicated to promoting democracy and progress. The organization values a diverse workforce and inclusive culture, and encourages applications from all qualified individuals.
Act as a trusted operational partner to the CEO, managing priorities, executing projects, and improving processes across multiple businesses.
Coordinate executive communications, calendars, and meetings, while preparing reports and ensuring key initiatives stay on track.
Conduct research, vendor evaluations, and operational analysis to support decision-making and implement efficiency improvements.
Top Shelf Collective is a family of locally owned businesses based in Jackson Hole, Wyoming, operating a diverse portfolio including retail, hospitality, and specialty services. The organization is led by entrepreneur Stephan Abrams and focuses on customer service, community involvement, and continuous improvement.
Build and ensure accuracy and quality of listing pages, supporting guest selection and logistics.
Coordinate with internal and external partners, ensuring alignment and timely execution.
Analyze results, resolve issues during standard and on-call hours, and maintain documentation.
The company operates a platform for high-profile, globally recognized experiences, focusing on seamless onboarding and execution. It is a fast-paced, high-growth environment that values detail and quality.
Coordinate operational activities to support commercial and government accounts, including pricing updates and workflow tracking.
Partner with cross-functional teams to maintain accurate records and ensure timely completion of milestones.
Maintain Salesforce CRM data accuracy and prepare reports on pipeline activity and pricing updates.
FUJIFILM Healthcare Americas Corporation provides cutting-edge healthcare solutions including diagnostic imaging and in-vitro diagnostics. With over 70,000 employees globally, the company fosters a dynamic, flexible environment that fuels creativity and collaboration.
Coordinate repairs, vendor relationships, and preventive maintenance schedules across multiple veterinary clinics.
Manage service tickets, supply orders, and project logistics to ensure smooth facility operations.
Track work orders, vendor performance, and capital planning to support a growing network of practices.
VetEvolve is a network of veterinary practices built to support the people delivering care and the practices they lead. They combine clinical insight with operational strength, and are intentionally focused on growth with a culture of care and collaboration.
Lead end-to-end logistics and execution for a global portfolio of field marketing events, trade shows, and conferences.
Manage booth assets, vendor contracts, shipping schedules, and travel coordination to ensure on-time, on-budget delivery.
Travel to select global events to provide on-site support, oversee setup, and act as primary vendor liaison.
GreyNoise Intelligence is a mission-driven security startup that helps organizations understand and mitigate risks from Internet scanning and exploitation. It is a Series-A startup with a distributed workforce, emphasizing transparency and work-life balance.